Office Manager

Job Type

Full Time

Salary

Details: Maximum $40,000 / Year

Published

10/04/2018

Address

8407-E Richmond Highway
Alexandria
VA
22309
United States

Description

Summary of Position:

The office manager is responsible for managing the operation of the administrative office. He/she is responsible for office management, human resources support, development support and special projects. The position handles many of the "other duties as assigned" in a high energy workplace offering a broad perspective on non-profit management. The office manager is a member of the admin team.


Essential Responsibilities:

Some of the essential responsibilities of the Office Manager include, but are not limited to:

o  Supervises the daily operation of the administrative office

-Greets visitors

-Opens and distributes mail

-Sets up and ensures implementation of systems to maintain an efficient and professional office

-Ensures that office equipment is in operating order

-Maintains office supply inventory and orders as needed

-Creates standardized agency forms

-Supervises office volunteers

o  Performs human resources management task

-Daily benefits administration

-Produces bi-weekly staff newsletter

-Maintains job vacancy list and places job ads in internal documents, www.idealist.org, and at other recruitment sites

-May attend job fairs for recruitment purposes

-Maintains and updates personnel files

-Serves as the admin representative on the Employee Engagement Committee.

o  Provides support to the development team

-Maintains computerized donor database

-Prepares thank you notes to donors

-Assists with the preparation of bulk mailings

-Assists with special events 

o  Provides administrative support to the board of directors

-Coordinates board meetings and committee and task force meetings, taking care of all preparation and follow-up. This includes but is not limited to meeting logistics, agenda, materials

-Updates Board and Committee contact information, dates, lists, manuals, and calendar

o  Does errands for executive staff such as picking up supplies, delivering items to printer, taking bulk mailing to post office

o  Performs other duties as assigned

o  Maintains adherence to resident guidelines and upholds shelter procedures

o  Is familiar with and complies with policies and procedures of New Hope Housing, Inc.


Preferred Qualifications:

This position requires the following:

o  Bachelor's degree or equivalent experience

o  Detail oriented self-starter with solid knowledge of Microsoft Office Suite applications

o  Excellent English grammatical skills for written communication

o  Caring, concerned, respectful attitude toward residents

o  The ability to successfully pass a background check and possess a valid driver’s license with a good driving record to be approved by our insurance carrier


New Hope Housing is proud to be an EOE/ADA employer that values diversity

Benefits

Robust benefits program: 100% paid employee medical/dental premiums, retirement program, PTO, sick leave, EAP, and voluntary life, short-term disability, and long-term disability insurance; tuition reimbursement.

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

jobs@newhopehousing.org
http://www.newhopehousing.org/

Send cover letter and resume with Office Manager in the email subject line.


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