Grants & Finance Manager

Job Type

Part Time


Details: Salary based on experience and commensurate with comparable grants and finance positions in Alameda County.




449 15th Street
Suite 104
United States


FVAP is seeking a part-time or contract-basis grants and finance professional to join our dynamic team in Oakland, California, for a significant role in support of social justice. The ideal candidate will be able to manage FVAP’s grants reporting for $700,000/year in government contracts, including coordinating, compiling, and submitting narrative, data, and financial reports; and will ensure the efficiency and accuracy of FVAP’s reporting process. We value diverse experiences and backgrounds. The immediate supervisor is the Executive Director.

About FVAP: Family Violence Appellate Project is the only organization in California dedicated to empowering survivors of domestic violence with a second chance at justice by appealing court decisions on their behalf, for free. We are a 6-year old, statewide nonprofit organization whose mission is to ensure the safety and well-being of California survivors and their children. Our attorneys appeal and overturn trial court decisions that put survivors or their children at risk of ongoing abuse. By working at the appellate court level, our cases set legal precedent that helps countless survivors and kids throughout California.  If you are interested in being part of a new and exciting resource for domestic violence survivors and advocates in California, this is the place for you! Learn more at

Skills & Abilities: The ideal candidate is an experienced grants and finance manager capable of leading FVAP’s grants management to ensure meticulous compliance with grants requirements and accuracy of financial reports. You have a strong drive to take on new challenges and feel great satisfaction in setting and accomplishing goals.  You can manage multiple short-term and long-term deadlines at once. You are numbers-oriented and have an obsession for accuracy and organization.  You have a reputation for being utterly dependable.  People look to you to accomplish tasks because they know they will get done efficiently and successfully.  You enjoy analyzing and resolving complex problems, and have the patience and creativity to find the right solution.  You are a self-starter who recognizes where processes can be improved and takes the initiative to improve them.

Essential Duties and ResponsibilitiesDuties include the following (other duties may be assigned):

§ Grant Reports Coordination

o  Lead the successful submission of timely, accurate grant reports to government funders, including tracking all deadlines and coordinating staff’s timely contributions to the reports (some reports are quarterly; some are twice/year);

o  Understand and ensure compliance with all programmatic and financial requirements of multiple government grants (including federal handbooks governing Office of Violence Against Women grants, California Office of Emergency Services’s Subrecipient Handbook and other requirements, State Bar of California Legal Services Trust Fund requirements, and possibly others in the future);

o  Compile data from FVAP’s database to report requested metrics to grantors; and

o  Lead FVAP’s communications with government funders.

o  January & July: est. 40-80 hours/month. Rest of year: est. 10 hours/month.

§ Financial Reporting

o  Perform monthly financial allocations of personnel time to restricted funding sources, including reviewing time entries for correct coding and managing personnel expense allocations to comply with grant requirements and meet expenditure goals over the course of the grants;

o  Perform monthly financial allocations of direct expenses to comply with grant requirements;

o  Compile and submit monthly and quarterly financial reports to funders.

o  January, April, July, October: est. 15-25 hours/month. Rest of year: est. 10-20 hours/month.

§ Ongoing Grants Compliance

o  Ensure ongoing compliance with multiple grant requirements, including submitting training and other materials in advance to government funders.

o  Est. 5-20 hours/month.

§ Comply with all agency policies and procedures.

Physical and Environmental Conditions

Performance of duties and tasks uses standard office equipment, including telephone equipment and computers. Work is performed inside with exposure to heating and air-conditioning. Occasional travel may be required.

Required Qualifications

·      Superb reading comprehension skills enabling you to understand and comply with dense grants requirements and government regulations;

·      Superb numerical analysis skills, including budgets and finances;

·      Strong verbal and written communication skills to communicate with funders on behalf of FVAP;

·      Ability to manage large, complex projects where multiple people contribute components to the end product, and complete the projects on time and without error;

·      Ability to multitask and prioritize multiple projects effectively at a given time;

·      Excellent organizational skills, attention to detail, and proofreading skills;

·      Ability to adapt to and work in the fast-paced environment of a start-up nonprofit;

·      Willingness to pitch in and help out as needed;

·      Strong interpersonal skills in order to collaborate closely with others;

·      Proficiency with all standard office computer programs; and

·      Passion for FVAP’s mission and a commitment to working on behalf of survivors of domestic violence and their children.

Preferred Qualifications

·      1-3 years of experience administering government grants for a nonprofit organization, including federal Office on Violence Against Women grants, California Office of Emergency Services grants, State Bar of California Legal Services Trust Fund grants, or other similar grants;

·      Experience managing multi-person project teams toward successful, timely completion of projects;

·      Experience allocating personnel and direct expenditures to different restricted funding sources in compliance with grant requirements;

·      Knowledge of, or experience in, legal aid or other legal environments;

·      Experience in a nonprofit organization;

·      Understanding of the domestic violence field; and

·      Bachelor’s degree.

Classification: The position is at-will, and may be either part-time and non-exempt, or on a contract basis. 

FVAP is located in Oakland, California. We are convenient to multiple bus lines and BART.

FVAP is an equal opportunity employer and is committed to maintaining a diverse staff and providing culturally responsive services. Individuals of all races, ethnicities, national origins, religions, ages, sexes, sexual orientations, and gender identities, as well as differently abled persons, survivors of domestic violence, candidates from traditionally underrepresented communities and historically oppressed groups, bilingual and bicultural candidates, and those who are the first in their family to complete college or graduate school, are encouraged to apply.

Thank you for your interest in FVAP!

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Please email or mail a cover letter, resume, and three professional references to Erin Smith. Review of applications will begin April 9, 2018, and will continue on a rolling basis until the position is filled.