Director of Finance and Operations

Job Type

Full Time

Published

10/11/2018

Address

45 Main Street
Suite 518
Brooklyn
NY
11201
United States

Description

THE ORGANIZATION

 

In Malawi, “yamba” means “begin,” and this is Yamba Malawi’s focus: brighter beginnings for Malawi’s children, and lasting change for their communities. Our unique combination of social services, one-on-one coaching, and business development ensures every child has food, education, and care today—all while establishing economic systems and safety nets that build brighter tomorrows. Since founding, Yamba Malawi has given 100,000 children the care they deserve.

 

Yamba Malawi is a 501(c)(3) organization with offices in Brooklyn, NY and Lilongwe, Malawi. We offer competitive benefits including comprehensive health insurance and generous time off.

 

THE POSITION

 

Reporting to the Executive Director, the Director of Finance and Operations will oversee Yamba Malawi’s financial, administrative and operations functions across offices in New York and Lilongwe. A key member of the management team, the Director of Finance and Operations will be a strong leader who is detail oriented, a self-starter and a creative problem solver.


RESPONSIBILITIES

 

Finance

  • Oversee monthly reconciliation of expenditures with outsourced bookkeeping service
  • Work with Executive Director, team leaders and board to develop annual organizational and departmental budgets
  • Prepare financial statement regularly and present to the ED and Board of Directors
  • Work closely with leadership team to ensure the organization is achieving all financial targets
  • Develop financial models and projections for organization
  • Develop budgets for grant applications and donor reports on expenditures
  • Track annual revenue targets with fundraising team and adjust as needed
  • Manage bank accounts and track expenditures
  • Coordinate the annual audit process with external auditor

 

Operations

  • Manage and improve organization systems including technology, financial reporting, human resource management, and accounting
  • Ensure compliance with all national and international regulatory requirements
  • Serve as main liaison with pro-bono legal counsel; oversee execution of all contracts
  • Assist the Executive Director in management of the Board of Directors meetings and communications
  • Serve as the point of contact for all liability and insurance matters; coordinate and monitor all liability policies to ensure compliance with state and federal laws and adequacy to mitigate organizational risk
  • Oversee facilities and technology, ensuring efficient and comfortable daily operations
  • Oversee Salesforce database for donors and program data
  • Directly supervise Development and Operations Assistant

 

Human Resources

  • Oversee annual performance reviews
  • Manage payroll and employee benefits
  • Manage recruiting and hiring process for new employees and coordinate the on-boarding process
  • Foster an organizational culture that attracts and motivates an exemplary, diverse staff, supports their growth and development, and enables collaboration, continuous learning, and high performance
  • Manage employee relations and human resource issues as they arise
  • Staff development including managing professional development opportunities, retreats, etc
  • Update employee handbooks (New York and Lilongwe) as needed, orient staff to content and ensure compliance
  • Manage internship program


REQUIREMENTS

 

  • Commitment to Yamba Malawi’s mission
  • 3-5 years of senior-level work experience in non-profit administration, organizational development, project management, or related field preferred
  • Must be a logistically-oriented systems-thinker with strong interpersonal skills, excellent written and oral communication skills, and the ability to be a hands-on solutions-focused team player
  • Must be detail-oriented and possess excellent organization skills, with the ability to prioritize, multi-task, and meet aggressive deadlines
  • Discretion, diplomacy, and the ability to manage sensitive and confidential information with integrity is critical
  • Ability to effectively communicate across offices on two different continents
  • Experience in contract negotiation and management, and stakeholder engagement
  • Knowledge of non-profit legal rules, regulations, and guidelines
  • Experience with Quickbooks and Salesforce strongly preferred
  • Strong Microsoft Excel knowledge a must
  • Supervisory experience
  • Bachelor’s degree required, MBA, MPA or equivalent preferred

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

Please send your cover letter, resume and salary requirements to jobs.nyc@yambamalawi.org and include “Director of Finance and Operations” in the subject line. No phone calls or LinkedIn requests please.


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