Administrative Associate

Student/Partner Alliance (www.studentpartneralliance.org) is a non-profit organization supporting high school students from urban areas in Essex and Hudson and counties with scholarship and mentors. We are looking for a part-time (around 15 hours per week) Administrative/Program Associate. We are a small, friendly office, located in Summit, NJ; Pay is $25-$20 per hour and commensurate with skills and experience. The position is also suitable for a graduate student and will be supervised by the Executive Director. Start date: to be determined, as soon as possible, this function will require at least 3 days a week, Tuesdays, Wednesdays and Thursdays in the office. Needs to have some flexibility to attend occasional in person and zoom events on nights and weekends.

• Responsible for data entry of students, parents, and mentors into eTapestry (our fundraising database), and making sure profiles are accurate and up to date.

• Assist in the planning and implementation of S/PA events, including virtual events, and assisting with marketing and fundraising efforts.

• Maintain a shared calendar of S/PA events, and track student and mentor attendance at these events.

• Organize and attend S/PA events at partner schools as needed.

• Assist with the planning and organizing of the new student application process.

• Responsible for organizing incoming student applications, reviewing applications and letters of recommendation, conducting some interviews, and informing prospective students of their acceptance status.

• Assist with the student and mentor pairing process, including informing each of their match, and making email introductions.

• Responsible for certain mass mailings, and some routine correspondence (such as letters to students & parents and sending report cards to mentors).

• Perform any additional administrative functions as needed throughout the year.

• Attend Events as needed

Requirements:

• B.A. or B.S.
• Highly organized
• Strong computer skills, including the google & Microsoft suite and desire to learn new computer programs
• Strong communications & writing
• Very accurate & able to work independently
• Team player, flexible and outgoing personality
• Ability to work some occasional evenings in person and via Zoom, and other times out of the office for S/PA events
• Strongly Preferred: experience with Blackbaud/eTapestry (or similar systems), experience working in a non-profit organization

Please send a cover letter and resume to Kristin Shannon at kshannon@studentpartneralliance.org if you are interested in the position.