Office Coordinator

Job Type

Part Time

Salary

Details: Pay will be commensurate with experience. Range is $15 - $20 per hour.

Published

07/24/2018

Start Date

09/03/2018

Application Deadline

08/31/2018

Address

117 Newbury Street
Boston
MA
02116
United States

Description

The Junior League of Boston (JL Boston) is seeking a part-time Office Coordinator to assist with daily clerical and administrative duties including, but not limited to, the following:


Membership Administration

·      Updates member information and requirements in database

·      Prints lists and labels of membership as requested

·      Helps prepare mailings, including generating Excel lists, mail-merging to Word, and assembling final pieces for mail

·      Runs reports on membership as needed

·      Processes and enters financial transactions into membership database



Headquarters Administration

·      Provides daytime coverage, including answering phone and giving members and visitors access to building

·      Processes sales of organization’s products

·      Oversees headquarters supplies, including office and kitchen supplies, and assists Operations Director as needed in procurement

·      Assists with event and calendar management

·      Oversees digital signage program, including regular content updates and creation

·      Light filing and paper records management responsibilities


Development Support

·      Creates and maintains donor records involving data entry and records clean-up, with input and information from the Fund Development team Donor cultivation activities tracking, including generating acknowledgement letters and preparing “ask” mailings

·       Supports the development and documentation of protocols to establish and nurture the donor network


Qualifications

·      Minimum 3 years in an administrative / program coordinator or related experience

·      Excellent interpersonal, communication and organizational skills

·      Professional phone and email manners

·      Self-motivated and able to work independently and multi-task when necessary

·      Strong software skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint

·      Database proficiency required

·      Team player with positive, professional attitude and the ability to interact with all levels of the organization

·      Strong work and attendance ethic, attention to detail, and ability to manage both paper and electronic files are all a must

·      References will be requested of final candidates, in addition to a CORI background check

 

This position will be scheduled to work approximately 20 hours a week (weekday/daytime) at the JL Boston headquarters in Back Bay, Boston. Occasional optional weekend hours may be available to staff private events.   This is a part-time position with no benefits or overtime.  Start date is flexible.  Pay will be commensurate with experience.

Benefits

This is a part-time position with no benefits or overtime.  

Level of Language Proficiency

Fluent English

Professional Level

Entry level

Minimum Education Required

2-year degree

How To Apply

info@jlboston.or
http://www.jlboston.org

Please submit a resume with brief cover letter to info@jlboston.org, and reference the job name in the email title. Resumes without job title in email and cover letter will not be considered. Absolutely no phone calls will be accepted.


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