NJ SEEDS is committed to expanding educational opportunities for high-achieving, low-income students so that they have the chance to make the most of their talents and contribute fully to society. NJ SEEDS places its program participants in selective schools and colleges around the country.
New Jersey SEEDS operates three programs: The Scholars Program, which prepares middle school students for entrance into independent high schools, The Young Scholars Program, which prepares elementary school-aged students for entrance into independent middle schools, and the College Scholars Program, which prepares public high school students for matriculation into competitive four-year colleges and universities.
The Programs Officer, College Scholars under the supervision of the Dean of Programs, leads one of the organizations three programs: the College Scholars Program (CSP). The program currently serves approximately 45 students per year through Saturday classes and one summer session during the academic year. College Scholars has a three-week residential program – The Collegiate Experience. This program is expected grow in the coming years.
The Programs Officer, College Scholars is a highly visible representative of NJ SEEDS. This individual must have the ability to act on behalf of SEEDS in a professional manner, and to effectively communicate with students, families, and education professionals. He/she must be a leader who is able to work independently and be a self-starter. He/she must also be deeply committed to working with high achieving, low-income students; must be flexible in terms of responsibilities and work hours; and must be a great team player.
PRIMARY RESPONSIBILITIES INCLUDE:
- Work Plan – In consultation with the Dean of Programs, implements annual work plan for CSP based on the detailed academic calendar that includes classes, orientations, parent meetings, mock interview sessions, field trips, college visits, and other special events.
- Family Communication & Relationships – Programs Officer serves as the first point of contact for all families enrolled in programs with support from the Dean of Programs. He/she will handle incoming calls, walk-ins, and inquiries with current CSP families on an as-needed basis. Will meet with the Dean of Programs regularly to ensure all families are compliant with the program rules and policies and address any concerns or issues as they arise.
- Placement Process – With the Dean of Programs, coordinates and implements efforts with the Placement Department to help educate students and families about the placement process. The Programs Officer also coordinates the college application process for College Scholars.
- Data Tracking – Ensure the database is up-to-date with all pertinent information including enrollment numbers, contact information, attendance, and submission of required paperwork from families.
- Transportation – Work directly with the Office Manager to coordinate the transportation needs for Saturday and summer program classes, field trips, and special events.
- Orders and contracts – Manages several program-related facility and vendor contracts, agreements and payments for sites with the Dean of Programs
- Meetings and Events – Programs Officer leads in the planning and organization of orientations, parent meetings, field trips, college visits, and special events.
- Recruitment and Admissions – The Programs Officer, College Scholars Programs is a member of the Recruitment Team and sits in on all relevant Admissions meetings.
- Management – Assists the Dean of Programs in evaluating and managing site staff.
- Staff Relationships – The Programs Officer participates in weekly staff meetings and regularly coordinates with other staff members and departments.
NECESSARY WORK EXPERIENCE/LEVEL OF EDUCATION
- Must have graduated from a four-year college
- At least two years of experience managing programs
- Experience working with youth as a teacher and/or guidance counselor is a plus
- Some knowledge of the college admissions process
- Must have functional understanding of the applications of Microsoft Office. Knowledge of Filemaker Pro is a plus
- A deep belief in the importance of an excellent education for all students
- Must engage in a professional manner with students, families, and staff
- Analytical and problem solving skills
- Ability to function as a member of a diverse team
- The ability to prioritize multiple tasks
- The ability to communicate well with a diverse set of individuals and groups
- Presentation skills
- Strong oral and written communication skills
- The ability to effectively and compellingly articulate the NJ SEEDS mission
- Capacity to organize and supervise large projects
- A valid driver’s license and access to a car
· Energy and imagination, a willingness to try new solutions and evaluate their effectiveness
The position requires:
- The position requires work on weekends and evenings
- The position requires use of a personal vehicle for business purposes (reimbursed)
- The position requires use of a personal cell phone (reimbursed)
- The ability to work in a fast paced, ever-changing array of roles and responsibilities.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so assigned. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Level of Language Proficiency
Minimum Education Required