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Executive and Development Assistant

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Published 9 days ago

NACDL is looking for a highly organized person and effective communicator to act as the primary point of contact and administrative assistant for the Executive Department including the Executive Director, the Development Director, and the Governance Counsel. This is a crucial position, providing primary administrative and clerical support to various departments, officers, directors and committee chairs. Additionally, the position will provide administrative development support for NACDL Foundation for Criminal Justice (NFCJ) events and other fundraising efforts.

Essential Functions & Responsibilities:

  • Manage an executive and presidential calendar, maintain and frequently update contact lists, prioritize appointments and internal meetings.
  • Assist in coordinating regular meeting logistics for governance committees as well as board/executive committee meetings and periodic meetings of substantive/policy committees.
  • Manage key administrative documents, including periodic reports to the Board of Directors and Foundation Board of Trustees, minutes and resolutions from meetings, and staff meeting summaries.
  • Maintain electronic copies of all Board materials and other major presentations and reports.
  • Plan and execute logistics for Board meetings and prepare Board meeting materials.
  • Aid in maintaining governance web pages and ensure that all follow-up materials are posted after Board and Executive Committee meetings.
  • Coordinate annual and ongoing committee appointment process, including notifications of appointment, and update committee membership records in the association’s electronic systems.
  • Provide staff support to NACDL committees as appropriate.
  • Provide administrative support to regular governance procedures such as elections and bylaws amendments as needed.
  • Support NFCJ fundraising events, including tracking event supporters, event logistics, and follow up.
  • Assist in donor recognition and cultivation.
  • Assist various staff members with grant administration tasks.
  • Plan and order food and beverage for events emanating from the executive director’s office.
  • Plan and oversee support for staff life events, such as ordering flowers or gifts and circulating cards.
  • Update and maintain data in the association’s electronic systems.
  • Draft correspondence, prioritize phone calls, and respond proactively to requests and anticipated needs.
  • Other duties and projects as needed

Education, Experience and Competencies:

  • Bachelor’s degree in related field or four years of equivalent work experience is required.
  • At least 4 years of relevant experience, 6 years of experience preferred.
  • Strong writing, editorial, and critical thinking skills are essential.
  • Outstanding organizational skills.
  • Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
  • Proactive approach to creating and continually improving systems.
  • Sound judgment and an ongoing commitment to learning, self-improvement, and acceptance of guidance and direction; an instinct for asking questions.
  • High level of integrity and professionalism, with an ability to handle confidential information, and maintain a high level of discretion, diplomacy, and courtesy in all contacts with staff, board, and external contacts.
  • Ability to work both independently and collaboratively.
  • Proficiency with Microsoft Office programs, including Microsoft Word and Excel. Readiness to learn Microsoft Outlook, Power Point and other programs as needed.
  • General familiarity with content management systems, task and project management tools, membership and other constituent management systems, and community discussion platforms.
  • Commitment to social justice.

Job Location

While this position will be able to primarily work remotely due to the ongoing COVID-19 pandemic, this position's responsibilities will require that an in-office presence approximately once per week. NACDL requires that anyone working at or visiting its offices be vaccinated against COVID-19.

NACDL is looking for a highly organized person and effective communicator to act as the primary point of contact and administrative assistant for the Executive Department including the Executive Director, the Development Director, and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Salary

USD 40,000 - USD 50,000

Benefits

NACDL employees enjoy a generous package of employee benefits, including subsidized health, dental and vision insurance, company-paid life and disability insurance, flexible spending accounts, a pre-tax commuting subsidy, a 401(k) plan with generous company contributions, paid time off and paid holidays.

NACDL employees enjoy a generous package of employee benefits, including subsidized health, dental and vision insurance, company-paid life and disability insurance, flexible…

Location

Temporarily Remote
Work must be performed in or near Washington, DC
Associated Location
Washington, DC, USA

How to Apply

Send a cover letter and resume to employment at nacdl dot org with “Executive and Development Assistant” in the subject line. Please format attachments as "Lastname, Firstname - Cover Letter", "Lastname, Firstname - Resume", etc.

Send a cover letter and resume to employment at nacdl dot org with “Executive and Development Assistant” in the subject line. Please format attachments as "Lastname, Firstname - Cover…

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