Development Administration and Gift Store Associate

Job Type

Full Time


Details: DOE




United States


Be part of the growth of an exciting urban national park nonprofit in Richmond, California. Join a small team which includes a Development Associate and Executive Director of the Trust. Rosie the Riveter Trust is a 501(c)(3) nonprofit which is dedicated to creating a community of park supporters Bay Area-wide and across the nation to preserve historic sites and the stories of the women, men and youth who took part in some of the most important social change history in our country. The Trust supports the Rosie the Riveter/WWII Home Front National Historical Park. 

This full time job requires an individual who is energetic, detail-oriented, able to communicate well with others, and effective at handling multiple tasks. The right person can meet deadlines and manage shifting priorities while still paying scrupulous attention to maintaining records, inventory, filings, bookkeeping information and inventory in Visitor Center gift store. Enjoy working with Trust staff to build our membership and donor program, and with national park staff and volunteers to ensure that our store is fully stocked and attractive for top sales results. This position supports the Executive Director and Development Associate to provide administrative support for mailings and communications, administrative duties such as filing and banking, and special Trust and Park events as needed.

If you are interested, please send cover letter and resume to Marsha Mather-Thrift, Executive Director by responding to this job posting.

Job duties include the following:

I.  Administration:

a) Handle store deposits, expense coding, tracking of corporate filings and files. b) Assist in ongoing database updates, data entry, and production of mailings as needed. c) Take notes for meetings within normal work hours, and provide minutes. d) Schedule board, committee and event meetings and phone lines

II. Administrative support of membership tasks:

a) Assist in production of membership events, including the Annual Dinner and Rosie Rally as needed. b) Produce electronic Insider News for park staff and docents. c) Assist with other events as time permits. including community outreach events 1-3 times a year on pre-determined weekends.

III. Gift Store Duties

a) 1-2 times per week, work at Visitor Center store to ensure timely inventory intake. b) Receive items, ensure accurate counts, note damaged goods, do inventory adjustments and prepare items for tagging and stocking by volunteers.c) Conduct physical inventory twice yearly. d) Coordinate with Trust ED, volunteers and park staff. e) Ensure that store is stocked, and items moved to appropriate locales.

f) Prepare inventory-needed list and re-order once approved. g) Ensure park staff and trained docents understand cash register and membership procedures, and all new promotions. Help to train new docent cashiers. h) Maintain a friendly helpful collaborative and informative presence with all NPS Staff, Park, Trust volunteers and visitors. i) Research new inventory as time allows and coordinate new volunteers to support these tasks and other sales and inventory tasks.

Applicant must work during regular week day hours between 8 am and 6 pm. Applicant must be able to undergo a background check.


• Strong data entry accuracy for inventory system and membership database tasks. Experience with databases, Point of Sale systems and Excel are a plus.

* 60 wpm typing ability

• Highly organized and flexible, as well as effective in meeting multiple job demands with friendliness and good humor while executing projects on schedule.

• Transportation or car available is a plus but public transportation is quite feasible.

• Experience with with MS Office Suite. Word, Constant Contact and other communications programs is a plus.

• Excellent writing and grammar, and good communication with team and public.

• Self-starter, good at following a work plan and communicating with supervisor.

• Nonprofit experience and/or working with volunteers is a plus.

• Must be willing to move boxes of goods. Lift up to 40 pounds.

* At least 2-year college degree or near-graduation 4 year preferred.


Benefits: Employee is entitled to two weeks of paid vacation the first year and paid holidays as well as 6 sick days per year. Our offices are generally closed for an additional week at year end. All required state and federal leave options are available. Health benefits for the position are not provided at this time. Working with national park staff and dedicated volunteers is a special and enjoyable privilege, and learning experience.

Professional Level

Entry level

Minimum Education Required

2-year degree

How To Apply


Please send resume and cover letter to Marsha Mather-Thrift, Executive Director