Human Resources Manager - J-PAL Global


Job Type

Full Time

Published:

04/11/2018

Address

400 Main Street
E19-201
Cambridge
Massachusetts
02139
United States

Description

J-PAL Global, based in the department of Economics at MIT, focuses on promoting and supporting randomized evaluations of public policy to reduce poverty worldwide. J-PAL Global does this in collaboration with 6 regional offices around the world by supporting and conducting rigorous impact evaluations, advocating for evidence informed social policy, and building capacity of policymakers and researchers in using and commissioning such evidence.

J-PAL is recruiting a Human Resources Manager to take a lead role in developing and administering the human resource function for both J-PAL Global and J-PAL North America (NA), both based within MIT’s Economics Department.  The role is a mix of HR administration and process improvement activities. We actively recruit new staff throughout the year, implement hiring activities in coordination with MIT’s HR staff, implement both MIT and J-PAL specific on-boarding activities, oversee the performance management process, coordinate the logistics of staff joining and departing the organization, and act as a resource for all staff on relevant matters. The Human Resources Manager will manage these activities and implement them, often working collaboratively with other J-PAL Global staff and J-PAL staff in other regional offices.

Responsibilities

·      Lead employee relations activities for J-PAL Global: rewards and recognition, diversity and inclusion, performance management activities, and personnel issues.

·      Collaborate with hiring teams at J-PAL to standardize job descriptions for each job level and ensure hiring managers understand minimum requirements to measure experience.

·      Create job descriptions by entering job details and requirements into the needed formats for approval and posting on the MIT and formats with more information on J-PAL for outside postings.

·      Prepare pre and post job search materials for J-PAL including search plans, requests for postings, requests for hiring (including support for salary offers for review by MIT’s HR Compensation staff), and search reports. (Expected to help J-PAL North America with this when needed).

·      Manage job postings on MIT’s web site, J-PAL’s web site and diversity outreach sites; foster and maintain relationships with employer relations teams at various universities around the world.

·      Update and maintain J-PAL’s Career page that includes job postings for our regional office, partner organizations, and our affiliates around the world.

·      Assist with hiring activities including screening candidates, participating in interviews, recommending candidates, checking references, developing and extending salary offers, and tracking and disposition of candidates in the Applicant Tracking System.

·      Manage logistical support for recruitment efforts undertaken by staff, including managing the fall recruitment travel (largely to university job fairs) of J-PAL staff, and maintaining relationships with career representatives at top schools. 

·      Manage and direct all coordination for J-PAL’s annual recruitment drive which includes: setting the timeline with senior leaders of the organization, working with hiring managers and recruitment teams to post positions, developing innovative ways to promote positions, holding webinars for candidates, sending out communications relevant to the drive, collaborating with J-PAL’s external developer to address any technical issues or updates needed for J-PAL’s candidate database, tracking data on various platforms to report trends and other measurable information to senior leaders, overseeing J-PAL’s recruitment inbox for any questions or concerns, and leading the applicant review process to ensure all candidates are analyzed in a timely manner.

·      Work with various Human Resource stakeholders at MIT and in J-PAL regional offices on improving policies and procedures to ensure efficiency and as much standardization as possible within the organization to ensure HR policies and practices are followed. Will work with the Director of Administration and Finance and the Executive Director of J-PAL Global to improve and codify such practices as needed.

·      Take the lead on collaborating with J-PAL regional office staff involved in worldwide (non-MIT) recruitment to consolidate and present new ideas for improving the candidate database to external developers and J-PAL’s IT team.

·      Train and advise hiring managers on offer letters, negotiations, and J-PAL/MIT hiring policies. Prepare templates and advise on special situations.

·      Training or arranging training of supervisors on performance review practices and managing the logistics of J-PAL’s annual and mid-year performance reviews. (Training may involve taking advantage of resources at MIT.)

·      Prepare promotion and out-of-cycle pay increase cases for SHASS Human Resources review. Work with Human Resources staff including Compensation to ensure compliance with MIT standards.

·      Lead the on-boarding and off-boarding activities for new hires and staff leaving J-PAL Global and all regional offices. This includes conducting exit interviews, leading an annual review of issues with senior J-PAL management of overall trends, periodic audits in Salesforce to ensure new hire and departing staff tasks are being completed in a timely manner, guiding departing employees through the exit transition process, working with other staff members on the preparations for new hires, providing new hires with a first day orientation, handle pre-onboarding communications and instructions, as well as assisting with and participating in J-PAL’s annual onboarding gathering.

·      Develop professional development plans for different levels of J-PAL employees (entry, mid, senior) with a menu of courses, seminars, on-line courses, and workshops for staff to choose from; recommending to senior management if there should be required courses.  Get input from staff on development needs and find resources to meet those needs.

·      Ensure that HR activities, records, and forms are in compliance with applicable laws or guidelines. 

·      Performing audits on HR transactions such as hires, transfers, leaves of absence, and salary changes.

·      Direct manager of the Administrative Associates at J-PAL Global in relation to their professional development, work allocation, workload, performance reviews, team meetings, regular check-ins, and any other needed support for the team.

·      Miscellaneous: Any other tasks assigned by the supervising Director of Finance and Administration.


Working at J-PAL

Professional Development: J-PAL supports a culture of learning, with opportunities to attend weekly seminars and discussions with other J-PAL staff, and to take classes for credit at MIT or elsewhere with our generous tuition assistance program. The HR Manager will also work with and learn from J-PAL staff at all levels as well as counterparts in other regional offices around the world.

Benefits: Total compensation packages are competitive for the non-profit and government fields with excellent MIT benefits, including comprehensive health insurance, a 401(k) match and pension-based retirement plan, commuter benefits, MIT community discounts, a generous vacation policy, and more.

Qualifications

Your experience in HR, strong communication and management skills, and your ability to lead processes and make improvements to systems, make you an ideal candidate for this position.

·      Education and Experience: This position requires at least 5 years of relevant work experience in a human resources role with a bachelor’s degree. Experience leading and managing small teams is required. While experience in higher education or a research center would be valuable, experience working in a consulting environment would also provide the type of experience that would be highly relevant. Experience with recruitment is a plus. Knowledge of relevant state and federal employment laws strongly preferred.

·      Communication: Experience communicating with staff at all levels of an organization in a friendly and professional manner required. Experience working with a variety of personalities and work styles strongly preferred. Must be able to maintain confidentiality and act as a resource on various matters. Must be approachable, have a can-do attitude, and be comfortable leading small groups.

·      Leadership: Proven experience leading teams in a collaborative manner and seeing through decisions in an effective manner.

·      Time Management: Strong ability to anticipate, plan, prioritize, and meet deadlines; ability to efficiently multitask, organize, and manage a high volume of work. Attention to detail and ability to manage numerous requests from a variety of parties. Ability to think strategically about J-PAL’s HR needs.

·      Responsibility and Trust: This position requires a highly motivated individual who is capable of dealing with confidential information and high-profile organizations with diplomacy and integrity.



Benefits

This position is an MIT position and benefits can be found here: http://hrweb.mit.edu/benefits

Professional Level

Managerial

Minimum Education Required

4-year degree

How To Apply

To Apply

Please visit https://careers.peopleclick.com/careerscp/client_mit/external/search/search.html, search for job number 15882 and apply through the MIT system.


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