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Interim Office Assistant, 30 hours/week [immediate start]

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Published 28 days ago

Organization: Excel Academy Charter Schools 

Job Title:  Office Assistant (30 hours/week)

Campus/Location: Excel Greenway


Organization Overview

Excel Academy was founded in 2003 with the mission to provide a high-quality education to students in East Boston and Chelsea. Over the years, we have grown from one middle school to a network of four schools with 1,400 students in grades 5 to 12. At Excel Academy Charter Schools, we believe that when a student has the support and tools to pursue a productive post-secondary pathway aligned to their personal identity and values, it can fundamentally change their life trajectory. 

We present our students with educational experiences that allow them to grow and discover their best selves so that when they leave our halls, they can successfully navigate all of the post-secondary options available to them. You can read more about the impact of the Excel Academy model here.

At Excel Academy we learn from our students, families, and staff and make improvements. We have increasingly adapted to provide a holistic education that values our community as collaborators in the learning process, social-emotional support, equity for diverse learners, and fosters identity development. We prioritize an approach that is both rigorous and inclusive. Our team of passionate, intelligent, driven, and loving staff are at the core of the work we do. 


Schedule


As part of the school operations team, this role will be primarily on-site, regardless of whether school is operating in a hybrid or fully remote model. 

  • Hours: 30 hours per week 
  • Additional remote work possible
  • This is an interim position, which means that you will temporarily cover a maternity leave until September or October of 2021 


Duties and Responsibilities

Manage the front lobby and main office of the school

  • Ensure that the lobby and main office reflect a professional, tidy appearance
  • Answer phones and direct phone calls
  • Greet visitors and maintain visitor log
  • Sort and distribute staff mail

Provide administrative and operational support to ensure the school runs smoothly

  • Support with meal deliveries and meal preparation 2x/week
  • Support with remote technical troubleshooting, such as resetting Chromebook passwords
  • Prepare credit card statement reports on a monthly basis for the Head of School
  • Provide support in assembling mailings
  • Support the Operations Associate and Dean of Operations, as required
  • Serve as an internal translator and interpreter for the school

Collect and enter student and teacher data and execute data-driven systems

  • Collect and enter daily homework information into PREP database
  • Collect and enter daily behavior information (e.g., merit/demerit sheets) into PREP database
  • Make auto-calls to parents as required (i.e. afterschool consequences)
  • Print afterschool consequence lists
  • Collect information for and complete the SIMS report for the DESE
  • Collect and enter data related to staff surveys
  • Track daily afterschool consequence attendance
  • Send daily after-school rooms email to confirm school program locations

Serve as a productive member of Excel’s Operations Team

  • Participate in weekly Operations Team meetings
  • Participate in Operations Team professional development

Serve as a productive member of the Excel Community

  • Participate in generating and upholding Excel staff norms
  • Provide coverage, as needed
  • Follow the appropriate protocol when absent to request coverage
  • Meaningfully participate in Operations Team meetings, Friday meetings, school PD and Family Conferences

Qualifications

  • The ability to speak Spanish is required;
  • A high school diploma is required, Bachelor’s degree preferred;
  • A commitment to and belief in all students and the mission of Excel Academy Charter Schools, including Excel’s values and educational model;
  • An unwavering commitment to and belief in the mission of Excel Academy Charter Schools, including Excel’s values and educational model;
  • The ability to focus and thrive in a fast paced, entrepreneurial environment;
  • The ability to work effectively in a team environment and the willingness and desire to support others in doing their best work;
  • An openness to change, a willingness to problem-solve, and an interest in receiving feedback for continuous improvement.
  • A high level of zest, grit, hope, gratitude, enthusiasm, tenacity, and humor.

Preference will be given to applicants who also:

  • Have experience in a public or charter school setting;
  • Can speak to the importance of rigorous classroom instruction and culture;
  • Can speak to the importance of diversity, equity, and inclusion.

Excel Academy Charter Schools is committed to its work as an anti-racist organization. One critical element of that commitment is building and empowering a diverse staff that reflects the community that we serve.. We strongly encourage applications from candidates whose experiences share important points of intersection with those of our students. Staff who demonstrate fluency in Spanish, Portuguese or Arabic (languages spoken widely by our diverse community of families) will receive additional compensation, as will staff who are alumni of our schools.

Excel Academy Charter Schools do not discriminate on the basis of race, color, national origin, creed, sex, ethnicity, sexual orientation, gender identity, disability, age, ancestry, athletic performance, special need, proficiency in the English language or a foreign language or prior academic achievement.

Applications will be reviewed as they are received and candidates are encouraged to apply as soon as possible.

Organization: Excel Academy Charter Schools 

Job Title:  Office Assistant (30 hours/week)

Campus/Location: Excel Greenway


Organization Overview

Excel Academy was founded in 2003 with the mission to provide a high-quality education to…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    High School Diploma Required

Location

On-site
East Boston, Boston, MA, USA

How to Apply

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