In this new position, the Meeting Coordinator serves SSMM through various degrees of support and coordination of the activities of the Meeting, its officers, committees, clerks, members, and attenders. The Meeting Coordinator is supervised by a member of the Supervisory Committee. The Meeting Coordinator is familiar with the Religious Society of Friends (Quakers), its structure, principles, and methods of worship and conducting business. This position supports SSMM efforts to draw members, attenders, and newcomers together in worship and fellowship, programs for our youth and young families, and increases awareness of Quaker presence in the wider community with its opportunities for spiritual growth and service.
Type of Position: Full time, Professional, Exempt
1. Supports Officers of the Meeting (Presiding Clerk, Assistant Clerk, Recording Clerk, Treasurer, Meeting Recorder): Support would include serving as a resource in preparation of information for Monthly Meeting for Worship with a Concern for Business and other Meeting endeavors, as well as providing support for other Officer duties as set forth in the Meeting’s Manual of Procedures.
- Supports Meeting Recorder in maintaining records as prescribed in the Manual of Procedures and creates reports using database and other information.
2. Supports Committees with major undertakings by providing logistical support and mobilizing and motivating volunteers to accomplish the work of the Meeting. This support includes, but is not limited to, the following:
- Supports Meeting activities as requested by committees (such as memorial services, organizing support for meals to those in need, service projects…), and record keeping.
- Supports Religious Education and Community Life Committees as they seek to increase involvement of children, youth, families, and the wider Meeting community.
3. Supports office function
- Maintains core working hours that include regular office hours, at least some of which occur on Sundays.
- Responds to phone, email, and other inquiries, replying or re-directing in a prompt manner; distributes incoming mail.
- Assists Office Committee to assure office supplies are available for use by the office and committees.
- Assures appropriate safeguards for property and sensitive information.
- Ensures that financial receipts are submitted to the Treasurer on a timely basis.
- Consults with IT members of Office Committee or support contractor (as approved by the Meeting), as appropriate, to address issues involving technology, IT hardware and software, and currency of virus protection and web domain ownership.
- Uses social media and collaboration technologies.
4. Maintains effective Meeting communication by utilizing a variety of means and technologies to keep members and attenders connected and apprised of issues, events, and opportunities.
- Serves as the focal point for communication within the Meeting.
- Attends monthly Sunday Meeting for Worship for the Concern for Business.
- Maintains the Meeting calendars (internal and website), including use of buildings for meetings and events, in conjunction with the Building Care and Graveyard and Grounds Committees and the Meeting Clerk and conveys this information to relevant parties.
- Creates and maintains distribution lists and other databases to facilitate communication within the Meeting, such as newsletter, silent announcements,
- Assists the Newsletter Editor in preparation and distribution of Silent Announcements and Newsletters on a timely basis.
- Assists the Office Committee in publishing an electronic Meeting Directory twice a year, and a Photo Directory when produced.
- Creates information for social media after input when appropriate from clerks and committees and maintains a website that is current and useful to users.
- Ensures that all Meeting events, including those for youth and family, are highlighted in a range of communications.
5. Supports outreach efforts to enhance the Meeting’s presence in the larger community. This may include issues, such as advertising Meeting events outside the Meeting community, coordinating events with the Sandy Spring Friends School, Friends Meeting School, local churches or organizations, and interactions with the wider Quaker community.
6. Other tasks and duties as reasonably assigned.
- Some familiarity with, or willingness to become familiar with, the practices of the Religious Society of Friends, its organizational structure, worship, and methods of conducting its affairs.
- Excellent oral and written communication skills.
- Experience with and skill in office technology, IT systems, database systems, and social media platforms.
- Experience with children/youth development and community engagement.
- Ability to follow a non-traditional work week, including availability on at least some Sundays and occasional Saturdays.
- College degree or equivalent training and experience.
- Minimum of three years related professional work experience.
- Embraces the intent and impact of antiracism values to work effectively with persons of diverse backgrounds, ages, and interaction styles.
- Personal integrity.
- Ability to work within the unique relationships and structure of an unprogrammed Quaker meeting.
- Strong organizational, administrative, and facilitating skills, with the ability to improve processes and systems, as needed.
- Ability to maintain appropriate job boundaries with committees and other Meeting members and attenders.
- Ability to work independently, obtain and organize relevant information, and make informed decisions.
- Results-driven with the ability to identify steps to achieving goals.
- Able to motivate and inspire others.
- Ability to deal with a job with multiple demands.
- Ability to apply creative thinking to problem-solving and formulate and communicate a plan to address needs.
Professional salary range depending on experience and qualifications; benefits included.