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Program Coordinator (warehouse)

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A Sense of Home | Hawthorne, CA
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POSITION: Programs Coordinator (warehouse)

CLASSIFICATION: Hourly, full time – 40 hours, non-exempt

WORK SCHEDULE: Full time. Schedule depends on ASOH needs and may include weekends and evenings.

REPORTS TO: Development and Programs Director and/or Chapter Director

POSITION START: July 2020

SALARY: $19-23/hour DOE

ORGANIZATIONAL MISSION:

A Sense of Home strives to prevent homelessness by creating first-ever homes for youth aging out of foster care with donated furniture and home goods. 50% of those struggling with homelessness are former foster youth. The homeless crisis can only end through prevention.

DIVERSITY AND INCLUSION:

ASOH is committed to diversity, equity, and inclusion and strongly encourages people of color, women, LGBTQ+ individuals, and those with protected class backgrounds to apply. We value the individuals that we hire and look forward to creating a positive work environment for all identities.

OUR COMMITMENT:

We are committed to not only provide a diverse and inclusive workplace, but we value the health and wellbeing of our team members. ASOH offers 100% paid health and medical benefits to employees, along with generous paid sick and sick vacation time. We also believe in providing a workplace that fosters advancement and professional development for all employees, conducting our day to day business practices accordingly.

POSITION PURPOSE:

The Development and Programs Coordinator, in accordance to established procedures, is responsible for pulling and prepping all items for Home Creations, coordinating all volunteer activities in the warehouse, managing warehouse inventory, co-leading volunteers at Home Creations, managing and onboarding recipients’ warehouse pick-ups, accepting donors’ donations, issuing receipts to donors, and managing, organizing and coordinating warehouse inventory and distribution.

The PC will thrive in this role if they have a love for design, making a difference, helping others, working with volunteers – someone who enjoys busy days with lots of multi-tasking, speaking publicly, being a leader while knowing when to step back, working alone and often with large groups of people, working within set parameters, and with minimal supervision, but lots of procedures and processes to follow.

DUTIES AND RESPONSIBILITIES:

Donated goods – A significant amount of home goods ASOH donates to recipients come from the individual donors. The PC is responsible for all donated goods and will project the highest level of customer service and efficiency throughout the lifecycle of donations – ensuring that donated goods are accepted, transported, stored, coded and delivered in accordance to existing, and continually improving, procedures.

Warehouse - Donated goods are stored in our warehouse and turned around quickly to recipients. As such, the PC will manage the organization, and upkeep of items in the warehouse including, but not limited to the following tasks:

  • Lift, move, sort, organize and store donated goods
  • Including lifting and moving of heavy furniture and other items such as sofas, armchairs, dressers, etc.
  • Support warehouse upkeep needs
  • Including light housekeeping, organization of supplies, trash removal
  • Update the inventory database regularly
  • Prepare inventory for distribution at Home Creations and warehouse pickups
  • Coordinate all warehouse pick-ups with recipients and staff
  • Manage volunteer, warehouse pick and other relevant calendars
  • Regularly monitor inventory levels and advise on low quantities
  • Adhere to security procedures and protocols, complying with company policies, properly handling all materials, and advising management on needed actions

Home Creations – As needed and requested by the PD or CD, the PC will be present at Home Creations in various capacities including coordinating all aspects of the Home Creation in accordance to established processes, with respect home designs, preparation and volunteer participation. As needed the PC will also take photos and videos for social media marketing purposes. The PC will also serve as a Home Creation lead in instances where the DPD or CD are not present.

Special Events - The PC may be asked to speak on behalf of ASOH at school events, service clubs, volunteer fairs, and foster youth events

Recipient Onboarding – The PC is responsible for onboarding youth to receive services from ASOH as assigned by the DPD or CD.

Volunteers - The PC will coordinate all volunteer scheduling and manage volunteers in the warehouse and at Home Creations as directed by the DPD or CD. The PC will provide clear instructions and ensure volunteers understand job duties, while creating a stress-free, fun environment in the warehouse and Home Creations for volunteers and staff alike.

Safety – A Sense of Home is committed to safety. During COVID-19 ASOH has ensured we have policies and procedures that protect staff and volunteers. Following these guidelines is a must.

Duties and responsibilities may be added, deleted, modified or changed at any time at ASOH’s discretion. Changes may be made formally, informally either verbally or in writing.

EDUCATION/EXPERIENCE:

Relevant experience is required. Must have valid driver’s license with a clean driving record and sufficient auto insurance to comply with state laws. Will be expected to drive your own vehicle and ASOH owned box trucks as a part of the job. College education is preferred.

ESSENTIAL JOB FUNCTIONS:

·                 Working with computers, cameras, scanners, and other related equipment

·                 Public speaking to groups of 12 and more

·                 Motivating others

·                 Basic interior design understanding

·                 Using various data management software

·                 Communicating with persons outside the organization, supervisors, peers, and volunteers

·                 Organizing, planning, and prioritizing work

·                 Thinking creatively and innovatively

·                 Updating and using relevant knowledge

·                 Making decisions and solving problems

·                 Scheduling work and activities

·                 Processing information and verifying accuracy of data

·                 Working directly with the public

·                 Establishing and maintaining interpersonal relationships

·                 Judging the qualities of things, services, or people

·                 Performing administrative activities

·                 Documenting/recording information and maintaining logs

·                 Evaluating information to determine compliance with standards/policies

·                 Monitoring and controlling resources

·                 Estimating the quantifiable characteristics of products, events, or information

KNOWLEDGE LIST:

Analytical Skills - Ability to process and analyze vague, abstract verbal and written instructions. Ability to visualize and assess abstract ideas and develop structured plans for implementation of marketing plans. Ability to read, analyze complex documents, and communicate analysis in oral and written form.

Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Communications and Media - Requires public speaking, phone conversations, use of email, writing letters and memos, face-to-face discussions with individuals or teams and contact with others.

English Language - Strong knowledge in reading, writing and speaking of the English language. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the Company.

Customer and Personal Service - Knowledge of principles and processes for providing superior customer and personal services.

Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 

Computers and Electronics - Working knowledge of email, social media networks, computers, smartphones, equipment, graphics software and CRM system.

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.

Law and Government - Knowledge of applicable laws, regulations, and ordinances

WORK ENVIRONMENT:

Lifting and moving - Requires ability to lift, move, transport, and stage furniture and other home goods sometimes in excess of 50 pounds.

Body positioning - requires using hands to handle, control, or feel objects, tools or controls and prolonged periods of standing and/or sitting

Competition - requires competition or awareness of competitive pressures

Conflict - requires dealing with potentially unpleasant, angry, or discourteous people; including conflict situations

Impact of decisions - requires making decisions that impact the results of co-workers, vendors, sponsors, donors, volunteers or the company

Opportunity to make decisions without supervision - Requires making decisions that affect other people, the financial resources, and/or the image and reputation of the organization

Level of challenge - requires being exact or highly accurate. Also requires repeating the same physical activities or mental activities over and over - often with freedom to determine tasks, priorities, and goals

Pace and scheduling - requires meeting strict deadlines and adhering to tight timelines

Personal Interaction - requires work with external individuals, organizations, businesses or the public. Also, requires coordinating or leading others in accomplishing work activities and work with others in a group or team

Responsibility for Others - Includes responsibility for work outcomes and results as well others’ safety

WORK SETTING:

Requires working indoors in environmentally controlled conditions as well as outdoors in hot, cold, wet, humid and/or dry conditions. Work is often performed in recipients’ homes. Also, requires ability to climb stairs or hills at times while lifting. Work is often performed in warehouse settings with tight spaces for travel/access. Requires ability to lift, reach, hold and move heavy items; at times onto and from shelving units.

ACKNOWLEDGEMENT:

Your employment relationship is and is intended to be at will. This job description contains the entire agreement between you and A Sense of Home as to the duration of your employment and the circumstances under which your employment may be terminated. Nothing contained in this or any other materials generated by A Sense of Home or its employees, or any statement made by any employee of the organization, shall require the company to have “just” or “good  cause” to terminate the employment relationship or to change the terms and conditions of your employment. Notwithstanding any disciplinary procedures or A Sense of Home rules or regulations, either you or A Sense of Home may terminate the employment relationship at any time, for any reason, with or without cause or prior notice. Further, A Sense of Home can demote, transfer, suspend or otherwise discipline an employee in its sole and absolute discretion. Nothing in this job description, or any other personnel documents creates or is intended to create a promise or representation of continued or indefinite employment or employment for a specific term, in a specific position, or at a specific rate of pay, or to prohibit A Sense of Home from terminating you for any reason even if previously agreed that such a reason would not result in termination. 

I also understand that A Sense of Home has the right to change the compensation, assignments, duties, responsibilities, or geographical location of my job at any time, with or without cause.

TO APPLY:

https://app.trinethire.com/companies/20343-a-sense-of-home/jobs/26697-programs-coordinator-warehouse



POSITION: Programs Coordinator (warehouse)

CLASSIFICATION: Hourly, full time – 40 hours, non-exempt

WORK SCHEDULE: Full time. Schedule depends on ASOH needs and may include weekends and evenings.

REPORTS TO: Development and Programs Director…

Details at a glance

  • On-site Location
  • Full Time Schedule

Location

Hawthorne, CA

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