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Bookkeeper/Office Manager

Posted by
Mandela Partners
|
Oakland, CA
New
|
Published 11 days ago

BOOKKEEPER/OFFICE MANAGER

Mandela Partners (MP) is a non-profit organization that works in partnership with local residents, family farmers, and community-based businesses to improve health, create wealth, and build assets through food enterprises in under-resourced communities. Our approach is based on a systems model that addresses issues of economic disinvestment, food insecurity, and health inequity, building on local assets to cultivate thriving communities.

Key Areas of Responsibility

Reporting to the Finance Director, the Bookkeeper/Office Manager takes primary responsibility for managing the administrative functions of MP’s day-to-day office management and bookkeeping, as well as MPs’ two incubated businesses that are under the organization’s fiscal management--Oak Harvest Kitchen and Zella’s Soulful Kitchen. Because this position balances a variety of responsibilities, a high degree of flexibility, a professional attitude, significant initiative and attention to detail are required. The ideal candidate will have an understanding of bookkeeping principles in a non-profit environment, computer literacy and a commitment to service in limited-resource communities of color.

Bookkeeping (70%)

  • Perform all bookkeeping functions using QuickBooks Online including A/R, A/P for MP, Oak Harvest Kitchen and Zella’s Soulful Kitchen.
  • Reconcile bank accounts, cash accounts, customer and vendor accounts
  • Process payroll/timesheets and make sure that all staff are correctly returning timesheets and that the reports are compliant with California labor code
  • Prepare monthly, quarterly and annual financial statements
  • Support annual budgeting and planning process and monitor progress 
  • Assist with organizational cash flow and forecasting
  • Assist in preparation of support work for the audit
  • Maintain confidentiality regarding organization's financial and personnel information

Administration (30%)

  • Maintain MP’s personnel and operations policies and procedures 
  • Process new hires, ensure compliance with new hire reporting requirements and maintain personnel files
  • Monitor employee benefits, including administration of plans as needed
  • Ensure the inventory of office supplies and printed materials is maintained
  • Provide for maintenance of office machines (e.g., printer, copier, fax, phone system) as needed
  • Open and distribute mail, answer phones and check voicemail during business hours
  • Provide additional administrative support to MP Programs as needed

Preferred Experience and Qualifications

  • Proficient in QuickBooks Online, Microsoft Excel, Microsoft Word, Adobe and Dropbox
  • Minimum of 3 years QuickBooks and advanced Excel experience preferred
  • Experience with non-profit bookkeeping preferred
  • Experience with successfully running the operations of a small office
  • Experience managing the annual budget process
  • Demonstrates integrity and honesty, to present accurate and appropriate information, and to exercise excellent judgment in regard to confidential information
  • Outstanding interpersonal and communication skills, both oral and written
  • Highly organized and able to multitask
  • Efficient in an environment with evolving priorities
  • Self-directed, positive, energetic, flexible, compassionate, collaborative, and team oriented individual

Mandela Partners is an equal opportunity employer: LGBTQ, people of color, women and lifelong Oakland residents are encouraged to apply.

BOOKKEEPER/OFFICE MANAGER

Mandela Partners (MP) is a non-profit organization that works in partnership with local residents, family farmers, and community-based businesses to improve health, create wealth, and build assets through food…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    August 9, 2021
  • Application Deadline
    August 1, 2021

Salary

$60,000 - $65,000

Benefits

This is a full-time exempt position. Mandela Partners offers health, dental, vision benefits, in addition to a 401K program once eligible.

This is a full-time exempt position. Mandela Partners offers health, dental, vision benefits, in addition to a 401K program once eligible.

Location

Temporarily Remote
Work must be performed in or near Oakland, CA
Associated Location
Oakland, CA, USA

How to Apply

Please email resume and cover letter to jobs@mandelapartners.org

Please email resume and cover letter to jobs@mandelapartners.org

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