BOLD (Black Organizing for Leadership and Dignity) is a national leadership training program for Black social justice organizers. Our programs are designed to help rebuild Black social justice infrastructure in order to organize Black communities more effectively and re-center Black leadership in the U.S. social justice movement. Over the past seven years, BOLD has helped spark a renaissance in Black organizing and has trained over 300 Black organizers, many of whom are leading current struggles for racial equity and social justice. BOLD’s alumni hail from over 90 base building organizations and alliances, mobilizing around education, economy/employment, land/housing and ending mass incarceration and other issues local, regional and national. http://boldorganizing.org/
Summary of Request
BOLD is transitioning from its current fiscal sponsor to become an independent 501c3 nonprofit corporation. We are seeking proposals from an experienced firm or individual that can provide accounting services for BOLD. Preference will be given to candidates who have experience with small nonprofit organizations. The Accountant/Firm will lead financial operations of an organization with a budget of approximately $900,000 and hold responsibility for all financial reporting, income and expense tracking, bookkeeping, payroll, grants administration and the production of regular financial reports. The Accountant/Firm will oversee all audit related requirements - preparing for the annual external audit. They will be involved in supporting presentations to the board finance and audit committee and will work closely with the senior leadership team to develop annual and projected budgets and to contribute to ongoing learning around finance and accounting procedures. In addition, they will partner BOLD’s senior staff to enhance and better integrate finance, HR, and IT functions.
Scope of Services
• Develop successful financial strategies and work on continuous improvement of all finance and accounting systems (including general accounting, payroll, accounts payable and receivable; and grant and contract administration) and ensure the organization maintains state of the art systems, policies and procedures as they related to accounting practice.
• In conjunction with BOLD staff, establish financial and operating benchmarks, program monitoring and financial reporting standards.
• Manage and implement transition of finances from fiscal sponsor to independent entity in accordance with funder requirements.
• Support senior BOLD staff in development and analysis of annual organization budget.
• Manage all bookkeeping and accounting processes including but not limited to: A/P, A/R, payroll, journal entries, and bank reconciliation in accordance to GAAP.
• Execute monthly payroll activities using a 3rd party payroll service provider.
• Perform annual 1099 reporting process for vendors.
• Prepare monthly and quarterly financial reports, including standard financial reports, budget vs. actual reports and grant-specific budgets and financial reports.
• Serve as key interface with banks and be responsible for cash management (e.g. anticipating cash needs and transferring funds to ensure sufficient cash available at all times).
• Coordinate with outside CPA and Auditors in preparation of year-end audit and IRS 990/State CT-12 filings.
● Initial contract will be for 1 year with an option to extend the contract for 3 one-year contract periods.
● Position: Independent Contractor / Vendor
● Location: Flexible (preferably NYC or Miami)
● Hours: Approximately 15 hours per week
● Reports to: Operations Director and Executive Director
Level of Language Proficiency
• Passion for BOLD’s mission
• Bachelor’s degree in accounting required, CPA preferred.
• 8+ years of prior experience, preferably at Sr. Accountant level role at not-for-profit.
• Previous experience with and knowledge of fund accounting principles and practice.
• Strong QuickBooks skills, including all normal accounting transactions, GL management, budgeting, and reporting.
• An ability to work with internal colleagues and partners with a focus on problem solving in a positive and customer service focused approach.
• An ability to communicate clearly and simply, and the ability to think strategically.
• Ability to work independently and in a team environment.
• Agility and comfort in working virtually with stakeholders, as most work with BOLD team and stakeholders occurs via telephone, video call and email.
• Proficiency in using Microsoft Office Suite including Word, Excel, Power Point and Outlook.
• Sound business ethics, high level of integrity and ability to preserve sensitive and confidential data
Minimum Education Required
How To Apply
Specific Information Requested within Proposal:
• Explanation of Experiences: Preferences will be given to accounting firms that have experience with small not-for-profit organizations.
• Abilities and Backgrounds of Personnel: Applicants should list key personnel who will be responsible for providing the monthly Bookkeeping and Accounting services, and provide resumes for those individuals. Include all relevant experience during the last 3 years with similar nonprofit corporations, and CPA licenses.
• Ability to Complete the Scope of Work: Applicants should comment on their ability to complete the scope of work listed below, being sure to list any items they do not feel they would be able to complete, and any additional items they can provide above the scope.
• Detailed Explanation of Costs: Explain in detail how costs are calculated and what BOLD can expect to pay for the services provided.
• References: Include a minimum of three (3) references for BOLD to contact. At least one reference should be a former client.
Submitting an Application
Along with the above items, please submit a cover letter that summarizes your/your firm’s qualifications, your interest and projected fees for services. Email your application materials to firstname.lastname@example.org
Complete proposals are due by 5:00 pm EST on July 20, 2018. Selected bidder will be notified in writing by July 31. Work will begin on August 15, 2018.