Full Time Contract
Organization of American States
1889 F Street, N.W., 6th Floor
The Trust seeks a full-time Project Manager to support organizational growth and project implementation in the areas of Skills for Tomorrow, Sustainable Innovation and Data intelligence. This is a mid-level position that involves day-to-day project and donor management. The ideal candidate must be able to work in a multicultural, fast-paced environment and demonstrate strong organizational, analytical, writing and communication skill. Fluency in English and Spanish is required, Portuguese desirable.
Project Managers directly report to the Trust’s Program Director and work closely with Project Officers and Program Administrative and Financial Assistants to ensure high-quality implementation, compliance with donors and streamline processes. Main responsibilities include:
a. Define the scope of the project in collaboration with the Program Director and with potential inputs for senior management
b. Coordinate with the Communications Officer to develop an integrated communications strategy for the project
c. Create a detailed work plan, which identifies and sequences the activities needed to successfully complete the projects. The Project Manager must work collaboratively with the Monitoring, Evaluation and Learning officer to:
i. Set the Monitoring and Evaluation strategy
ii. Implement and manage critical paths/milestones and monitoring mechanisms for the project in coordination and guidelines from the Monitoring, Evaluation, and Learning Officer
iii. Determine the objectives and indicators upon which the project will be evaluated at its completion
d. Responsible for the final review an preparation of funder and BOD reports, project budgets and expenses, and a briefing of activities to Program Director on a monthly basis or as needed
e. Ensure high quality and timely production of all deliverables of projects
f. Oversee the work of assigned Project Administrative and Financial staff, in field consultants, including a thorough review of all documents prepared for funder reports, Board of Director meetings, budgets, among others
g. Monitor budget, cash flows and indicators on a monthly and quarterly basis by using the project schedule
h. Lead negotiation of contracts/agreements with partners and local partners for the provision of services required for the execution of the project.
i. Generate the terms of reference and contracts for the hiring that are necessary for the execution of projects (MDE, ADC Contracts, Letters of intention etc.).
j. In consultation and approval of the Program Director, recruit, interview and select staff, and/or volunteers with appropriate skills for the project activities
a. Establish a communication schedule (periodically meetings) to update stakeholders, funders, staff and consultants in the organization on the progress of the project
b. Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
c. Approve and review event agendas, travel reports and field staff reports
a. Coordinate training and technical assistance to local partners and sub-grantees in the region
b. Represent the Trust to a variety of audiences in settings such as public forums, conferences, local meetings, and board meetings
c. Identify, cultivate and manage partnerships with private, public and non-profit organizations to strengthen the implementation of projects.
d. Monitor grant deliverables and reporting timelines
e. Build and maintain communication with funders
f. Responsible for donor recognition and timely acknowledgement of donations
g. Identify and develop new potential funders
a. Provide general administrative support to ensure fulfillment of project goals and organizational mission
b. Other responsibilities as assigned, such as providing logistical support for meetings; commenting on, summarizing, or drafting documents in English or Spanish; etc.
c. Assist Program Director with preparation of an annual travel plan to coordinate site visits, conferences, meetings, and personal staff development activities.
Level of Language Proficiency
a. Minimum four years of experience in project management for development programs in Latin America and the Caribbean.
b. Master’s degree (MA) in International Development, Business/Development Management or related field required.
c. Experience with management of programs and projects in a regional or international environment. Experience in monitoring and evaluation of projects, control of goals and budget.
d. Experience in managing and guiding virtual and on-site multi-cultural teams.
e. Excellent communication and presentation skills, ability to synthesize information from different sources and present information – orally and in writing.
f. Ability to manage multiple tasks and prioritize among assignments.
g. Strong organizational and facilitative skills needed, with proven attention to detail.
h. Strong knowledge and interest in Latin America and the Caribbean, as well crosscutting themes of innovation, social impact, human development, digital literacy, open government and democracy.
i. Bilingual in Spanish and English, as well as strong verbal and written communication skills. Portuguese is as plus.
j. Strong sense of self-motivation; able to work independently and meet deadlines, without hesitating to ask questions or to seek guidance when necessary
k. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with web-based/virtual technologies (e.g. Skype, WebEx, Dropbox). Experience with data analytics software is a plus.
l. Ability to travel, internationally and domestically
Minimum Education Required
How To Apply
TO APPLY, SEND COVER LETTER, RESUME, AND 3 PROFESSIONAL REFERENCES
· Email: firstname.lastname@example.org
· Subject: TRUST - PROJECT MANAGER - “Candidate’s Name”
· Files: Both Cover letter and Resume files must be labeled “PROJECT MANAGER – “Candidate’s Name”
· Deadline for submission: March 18, 2018
All qualified applicants will receive consideration without regard to race, color, ethnicity, national origin, marital status, religion, gender, age, disability, sexual orientation, personal appearance, family responsibilities, political affiliation, or enrollment in a college, university, technical school, or adult education.