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Accounting Assistant

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Published 28 days ago

ACCOUNTING ASSISTANT

JOB DESCRIPTION

We are a grantee of the Federal and DC governments and private foundations.  We have over 10 different cost centers that must be billed monthly to receive reimbursement for expenses.  We utilize a cost allocation plan and MIP accounting software.


RESPONSIBILITIES:

1) BOOKKEEPING:

1.       PREPARE A/P CHECKS BI-MONTHLY FOR SIGNATURE BY THE EXECUTIVE DIRECTOR OR THE BOARD

MEMBER, AS APPROPRIATE.

2.       ENTER, VERIFY AND CODE INVOICES; CUT AND MAIL PAYMENTS.

3.       ASSIST FUNDERS AND VENDORS WITH RECEIVABLE AND PAYABLE QUESTIONS.

4.       REPORT THE PAYROLL AND THE CHANGES TO PAYROLL SERVICE EVERY OTHER THURSDAY.

5.       COMPARE THE PAYROLL CHANGES REPORTED WITH THE REPORT RECEIVED.

6.       ENTER AND CODE ALL INCOMING RECEIPTS AND DEPOSITS.

7.       PREPARE ACCOUNTS PAYABLE AND ACCOUNTS RECEIVABLES MONTHLY REPORTS AND TRANSFERS.

8.       ASSIST FINANCIAL ADMINISTRATOR WITH ANNUAL AUDIT INFORMATION REQUIRED.

9.       PREPARE THE MONTHLY BANK RECONCILIATION FOR EACH BANK ACCOUNT.

10.    ENSURE ACCURACY OF PAYROLL OPERATIONS, INCLUDING CONTRIBUTIONS TO STAFF RETIREMENT

ACCOUNTS.


2) CLERICAL:

1.       PREPARE AND ORGANIZE MONTHLY BILLING PACKAGE FOR THE DIFFERENT GRANTS.

2.      MANAGE RECORDS OF PETTY CASH EXPENDITURES AND FUND.

3.       RECEIVE AND ENTER DATA FOR BILLINGS FOR TIME SHEETS TWICE PER MONTH.

4.       PREPARE THE 1099S ANNUALLY.

5.       TRACK THE EQUIPMENT PURCHASED DURING THE YEAR.

6.       MANAGE AND CONTROL INVENTORY.


3). HUMAN RESOURSES

1. ASSIST ONBOARDING STAFF WITH ENROLLMENT IN THE CORRECT HEALTHCARE PLAN.

2. ASSIST STAFF WITH THE VARIOUS BENEFIT PLANS (AFLAC, METRO SMART BENEFITS   ETC.).



 

ACCOUNTING ASSISTANT

JOB DESCRIPTION

We are a grantee of the Federal and DC governments and private foundations.  We have over 10 different cost centers that must be billed monthly to receive reimbursement for expenses.  We utilize a cost…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    November 1, 2021
  • Application Deadline
    October 31, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Compensation

Up to USD 70,000

Benefits

Health Insurance is included in the benefits package at no cost to the employee.

Health Insurance is included in the benefits package at no cost to the employee.

Location

On-site
220 I St NE, Washington, DC 20002, USA

Apply to This Job

Instructions:

Please send resume to jbrown@uls-dc.org.

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