Details: 22.64 per hour plus full medical, dental, life insurance benefits and 401k, holidays/PTO
1501 North 45th Street
The Contract/Budget Analyst is responsible for working with numerous Solid Ground programs to create, review and maintain program budgets, including assuring compliance with contracts, completing invoices, preparing expenditure reports to funding sources, correcting financial statements and working with program and finance staff to resolve questions. This position will also require backup for another finance position and may involve multiple company accounting or General Partner accounting and consolidation with Limited Partnerships.
Essential Responsibilities, Duties and Tasks:
20% Prepare materials on a monthly or quarterly basis for a wide variety of funding sources, including governmental and nonprofit organizations. These materials will include invoices and detailed financial reports in various formats. Understand contract and audit requirements and applicable laws and regulations; assure that invoiced charges comply, and when they do not, work with program staff, finance staff and/or contract monitors to correct invoices, reports, and financial statements. Maintain files of assigned grants and contracts that are adequate to meet audit requirements. Prepare materials in a timely and accurate manner, and maintain positive contact with contracting agencies, program staff, auditors, clients, partners, and others.
15% Analyze financial information and documentary evidence to ensure compliance with budgets, contracts, laws, and regulations. Use this information to assure financial information is accurate. When inappropriately represented, work with program staff, finance staff and/or contract monitors to reallocate charges, provide guidance to program staff to direct expenditures in accordance with requirements. Work with program staff to assure future compliance, including developing guidelines or work methods. Prepare necessary journal entries and other items, including working with the Payroll Accountant to reallocate time allocations.
15% Create or assist in the creation and maintenance of budgets, assuring compliance with contract requirements, laws and regulations. Work with program staff, contract monitors, and others to resolve issues and assist in modifying budgets as needed. Alert program staff when major discrepancies exist and work to rectify problems. Review program check requests and other expenditures to assure they are coded correctly and in compliance with contracts and audit requirements, correct mistakes as soon as possible.
10% Provide primary backup to another position, such as Accounts Payable Accountant, Senior Accountant, or another Contract and Budget Analyst. This includes learning all procedures for that position to provide complete coverage for short or long-term absences. Provide secondary backup to another position in the case of multiple absences, which includes understanding emergency procedures in order to perform necessary daily functions. Cross train other financial staff to ensure adequate backup on this position.
10% Develop and maintain computerized tools that allow billings to be completed in an efficient and effective manner using software such as Access, Excel, and various mid-level business accounting software. Provide troubleshooting for accounting system as necessary.
10% Develop and maintain procedural, invoicing, budgeting or other financial information requested by contract monitors, auditors, Board members, program or resource development staff. Assure information is accurate and complete, and provide information in a clear and articulate manner. This may include contracts which cross multiple programs such as CSBG or United Way.
10% Obtain private grant requests and responses for grants that are obtained; determine the restrictions provided by the donor or our application; correctly account for receipts according to GAAP, including promises or multiple years provided at once. Work with program staff to develop procedures to comply with grant restrictions and to account for fund expenses assuring compliance in the most efficient, effective manner. Complete grant reports as required by the donor; provide accurate reporting for IRS Form 990.
5% Complete accurate and timely accruals for billings in the computer system and identify receipts received from various sources; work to resolve any discrepancies. Reconcile monthly the department aging report by facilitating information from other Accounts Receivable Bookkeepers. Perform other financial duties such as distributing petty cash, processing bank deposits, and assisting in fundraising events such as the Fremont Fair, luncheon, etc.
5% Work as a part of the Finance team to assure that policies and procedures are effective and efficient. Understand how assigned work impacts the finance department, programs, and companies, and work to improve processes and results. Participate in program, department and agency meetings and relevant trainings as required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Benefits include medical, dental, short-term and long-term disability insurance, basic life insurance, 401(k) savings plan including agency contribution and match, holiday pay, generous paid personal leave package and tax-sheltered health care and dependent care accounts.
Minimum Education Required
How To Apply
Applicants must complete the Solid Ground application form specific to this position. To find an application online, go to https://www.solid-ground.org/get-involved/careers/