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GRANTS MANAGER - Fiscal Services

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UC Hastings College of the Law | San Francisco, CA
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UC Hastings College of the Law


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Published 3 days ago

$90,000 - $105,000

GRANTS MANAGER

Fiscal Services

The University of California Hastings College of the Law was founded in 1878 as the law department of the University of California and was the first law school in California. Over the years, it has built a legacy and reputation of being a preeminent institution comprised of renowned faculty committed to the study of legal theory and research, preparing students for careers in the judicial system, public service, and industry.

The College is redefining legal education through an experiential, interdisciplinary, and international approach to the law. By integrating rigorous academics with hands-on practice, the College is preparing its graduates to tackle the legal challenges - and leverage the opportunities - of the 21st century.

THE ROLE

This position will lead our Grants Area of the Department of Fiscal Services. The incumbent will help maintain up-to-date budget tracking reports; administrative tasks associated with grants; funder and faculty communications; and provide tracking and invoicing to support current and new grants. The Grants Manager, overseeing the Grants Accountant, will also work with leadership within college administration to develop and refine institutional policies and procedures related to research compliance, accounting and administration. Key priorities for the Grants Manager will be the oversight of grant tracking for sponsored research for the following academic centers: the UCSF/UC Hastings Consortium on Law, Science & Health Policy; the Center for Innovation Law; LexLab; and other faculty not affiliated with Centers. Additionally, compliance, internal auditing, guidance and budget tracking reporting will be a core component of this role.

THE IDEAL CANDIDATE

The ideal candidate will have significant breadth and depth of experience in grants finance, compliance and administration and will be eager to refine systems and protocols in our grants program to support cutting-edge research at the intersection of law, science, technology and healthcare. The successful candidate will be able to effectively manage the post-award processes of grants and contracts from reporting to closeout. Candidate must have experience with grants. A strong working knowledge of Excel and GAAP standards for private and federal grants is required.

The Grants Manager will be a confident leader and collaborative team member who will proactively and effectively work with a broad range of stakeholders, including Center faculty and administrative staff across multiple departments by implementing a customer service philosophy and a strategic problem-solving approach that includes superb communication skills and the ability to think through policy and procedure at both strategic and detailed levels in a highly organized manner. This is a high-touch position that requires someone who enjoys interacting with, providing guidance to, and working collaboratively across multiple stratus of the college (Chancellor, Academic Dean, CFO and Controller, Budget Director, Fiscal Services, HR, Payroll, etc.). The perfect person for this role will be cheerful, engaged, a “people person”, an excellent communicator, and a very detail-oriented, highly organized accountant who likes to systematize processes and develop protocols. This is an excellent opportunity for someone with an entrepreneurial spirit and who enjoys working with spreadsheets and budgets as much as they do people.

RESPONSIBILITIES

The Grants Manager will report directly to the Controller and will provide grant administrative support college wide. The Grants Manager will oversee the Grants Accountant in budget tracking and accounting for the before-mentioned Center’s daily operations and reporting. The individual in this position will plan, develop, coordinate and direct activities related to sponsored research management; comprise monthly reports of the grant budgets related to both state funding and external funding, and work cooperatively with leadership to ensure quality and avoid redundancy. The specific tasks assigned will depend on the evolving needs in the following areas:  

General Budget Management:

·  Process reports monthly for the general budgets of the Consortium and Institute, including all public funding, private gifts, grants and contracts

·  Review UC Hastings budget reports as per internal systems and external budget reports as required

·  Report budget status to the Consortium and Institute Directors on a monthly basis, including pending expenses, committed and available funds

Administration and Monitoring:

·  Prepare contracts, purchase orders and service agreements

·  Advise PI’s on HR procedures and policies for grant-funded recruitment and hiring; payroll, stipend and cost assignment of payroll

·  Provide advice and counsel to PI’s and department staff regarding interpretation of sponsor approval requirements and policies, Federal regulations, state statutes and College policies and procedures related to the management, administration and reporting of awards

·  Coordinate modification and administration of grants, including setting up new award accounts and entering budgets (determined by PI) in the financial accounting system; facilitate award modifications such as no-cost time extensions, re-budgeting, transfers and requested revisions; review financial reporting

·  Monitor budget status of grant funding and activities related to all funded programs

·  Assist with award closeout, including various reconciliations and reports

·  Assist PI’s and financial administration staff in solving project-related administrative problems and issues 

·  Review grant invoice requests, reimbursement claims and/or post-expenditure allocations ensuring allowable costs, including application of appropriate overhead rate or gift fee assessment, and proper documentation, including payroll detail time and effort reports

·  Track sub-awards/subcontracts received by UC Hastings to ensure compliance with sponsor and College requirements 

REQUIREMENTS

Education and experience:

·  Bachelor’s degree (advanced degree preferred) in a related field such as Finance, Business Management, Public Administration and six years of experience in administrative analysis or grants and research-related administrative operations; or an equivalent combination of education and experience

·  Experience in managing compliance with federal funding sources

·  Experience in policy and procedure development/review

·  Experience using Salesforce strongly desired

·  Ability to prioritize, act independently, work under deadlines, and implement several tasks at once

·  Strong leadership and management skills

·  Experience in personnel, administrative or general business management

·  Interest, education or background related to law, health, technology, medicine, social science or a related field

Knowledge, Skills & Abilities:

·   Accounting processes and grant management techniques

·   Strong writing and proofreading skills, including grammar, punctuation, format and style

·   Demonstrated proficiency in supporting administrative and financial preparation of grant applications

·  Computer applications related to work such as Salesforce; Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook, document management software and Adobe Acrobat

·  Working knowledge of major compliance regulations governing use of human and animal subjects in research and financial conflict of interest

·  Understanding of the principles of allocability, allowability, reasonableness and cost accounting standards

·  Able to effectively communicate both orally and in writing, and represent the office in a highly professional and efficient manner before a large and diverse group of stakeholders

·  Superior organizational, problem-solving, time management and customer service skills

·  Highly efficient, willingness to assume initiative and able to exercise independent judgement

·  Strong attention to detail and accuracy in performing work

·  Demonstrated ability to work independently and complete work with limited supervision and training

·  Able to remain focused and calm in the midst of changing priorities and deadlines

BENEFITS

Health and Welfare Benefits

·  Comprehensive medical, dental and vision insurance coverage

·  Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses

·   Employee Assistance Program

For your Financial Future

·  Life Insurance, Disability Insurance, and Legal Insurance

·  University of California Retirement Plan (defined benefit)

·  Deferred Compensation Plans/Pre-tax Retirement Savings Programs

For your Work/Life Balance

·  Fourteen paid holidays per year

·  Generous vacation and sick leave

·  Commuter Benefits Program

This full-time, exempt opportunity offers an annual salary range of $90,000 - $105,000 (commensurate with qualifications) plus an excellent benefits package. To apply: https://uc-hastings.breezy.hr/p/c9999fa8547f-grants-manager

Failure to provide the information as required on the application form and to include a resume shall immediately disqualify an applicant from employment consideration. This position has been designated as "sensitive" and requires a pre-employment background check. The position is open until filled.

UC Hastings College of the Law is an Equal Opportunity Employer




GRANTS MANAGER

Fiscal Services

The University of California Hastings College of the Law was founded in 1878 as the law department of the University of California and was the first law school in California. Over the years, it has built a…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required

Benefits

See above.

See above.

How to Apply

To apply: https://uc-hastings.breezy.hr/p/c9999fa8547f-grants-manager

Failure to provide the information as required on the application form and to include a resume shall immediately disqualify an applicant from employment consideration. This position has been designated as "sensitive" and requires a pre-employment background check. The position is open until filled.


To apply: https://uc-hastings.breezy.hr/p/c9999fa8547f-grants-manager

Failure to provide the information as required on the application form and to include a resume shall…

Location

San Francisco, CA

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