Legal Secretary - Amsterdam, NY office

Job Type

Full Time

Salary

Minimum: $25,335
Maximum: $30,725

Published

09/05/2018

Start Date

10/01/2018

Application Deadline

09/17/2018

Address

1 Kimball Street
Amsterdam
New York
12010
United States

Description

LEGAL AID SOCIETY OF NORTHEASTERN NEW YORK

LEGAL SECRETARY  

 

Position: Legal Secretary located in the Amsterdam office of the Legal Aid Society of Northeastern New York. The LASNNY Amsterdam office provides free legal assistance in civil legal matters to low income residents of Montgomery, Fulton, and Schoharie Counties. LASNNY’s mission is to secure basic needs, protect and preserve legal rights, provide equal access to justice and seek fairness and dignity for our clients. 

 

Responsibilities:

 

  • Perform receptionist duties. Operate a complex multi-line telephone system and greet customers and visitors. Respond to requests for assistance and conduct intake interviews to quickly determine eligibility and the general nature of the legal problem and make initial determination of programmatic eligibility and case assignment.
  • Enter data into LASNNY’s case management system.
  • Work closely with Managing Attorney to ensure that intake system runs smoothly and effectively.  
  • Maintain courteous and professional contact with clients, opposing counsel, courts and agencies.
  • Assist legal staff in maintaining client contact and gathering relevant client documents.
  • Assist legal staff in performing legal and administrative tasks effectively and efficiently.   
  • Provide administrative, record keeping and reporting support for legal staff and work to complete necessary client forms, paperwork, data entry and grant reporting. 
  • Substantial computer responsibilities, including data entry in grant-specific data bases, including data entry in LASNNY case management system and other spread sheets necessary to maintain required case and administrative information. Ensure timely and accurate data collection and reporting by legal staff. Troubleshoot reporting problems. Run reports and correct data as needed.        
  • Provide support for outreach, trainings or clinics.   
  • Assist in grant reporting as requested.
  • File Amsterdam office closed case files and maintain on-site office file storage.
  • Provide legal secretarial, clerical and administrative support to other LASNNY staff as assigned or needed.      
  • Be a notary public or willing to become notary public and perform such duties as needed.

 

 

Qualifications:

 

  • Minimum two years prior secretarial experience, with preference for legal secretarial experience.
  • Experience in managing a multiple line phone system utilized for responding to requests for assistance from the public and following multiple rules and protocols for securing detailed information from callers and determining appropriate response, and contemporaneously entering information obtained and responses provided in computer data base.   
  • Must be willing to learn LASNNY case management program and grant reporting requirements, forms and reporting tools.   
  • Must have strong computer skills and experience in utilizing spreadsheets, performing data entry, reporting and running reports in databases. 
  • Preference for experience in managing a data base or other reporting systems and being responsible for producing accurate reports.    
  • Must be responsible, reliable, punctual, flexible, intelligent, detail oriented, careful, well organized, able to prioritize and think independently, and understand and apply a wide variety of policies and rules. Must be able to work collaboratively in a fast paced environment.
  • Must have strong communications skills and sensitivity to low income and marginalized populations, such as LGBTQ persons, domestic violence survivors, disabled individuals, and people of color.
  • Must be proficient in Microsoft Office and type 50 WPM. 
  • Must have vehicle and clean drivers’ license and must be willing to travel as needed primarily in the four counties served by the Albany office. 
  • Must be willing to work reasonable overtime when requested.
  • Preference for experience in managing a data base or other reporting system and responsibility for producing accurate reports.    
  • Ability to speak Spanish is a plus.

 

Salary: $25,335 – $30,725 DOE. We are a unionized program with excellent fringe benefits.

 

Closing Date: cob Monday, September 17, 2018

 

To apply, please go to www.lasnny.org OR

 

 

No applications will be accepted without a cover letter and resume.

 

We are Equal Opportunity/Affirmative Action employer. Minorities, women, LGBT persons, the elderly, applicants and recipients of public assistance, Protected Veterans and people with disabilities are strongly encouraged to apply.

  •  

Benefits

DOE. We are a unionized program with excellent fringe benefits

Level of Language Proficiency

Ability to speak Spanish is a plus.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

http://www.lasnny.org

Closing Date: cob Monday, September 17, 2018

 

To apply, please go to www.lasnny.org OR

 

1) Complete the Application linked here, or the mobile-friendly application linked here

2) Complete the Demographic Survey linked here

 

No applications will be accepted without a cover letter and resume.

 

We are Equal Opportunity/Affirmative Action employer. Minorities, women, LGBT persons, the elderly, applicants and recipients of public assistance, Protected Veterans and people with disabilities are strongly encouraged to apply.

 


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