Director of Finance and Administration

Job Type

Full Time

Published

08/07/2018

Start Date

09/04/2018

Application Deadline

08/21/2018

Address

Detroit
Michigan
United States

Description

POSITION TITLE

Director of Finance and Administration


ORGANIZATION

The Director of Finance and Administration manages all financial information and is the principal administration manager of the Museum of Contemporary Art Detroit. Responsibilities are financial management of the Museum including reporting of financial results, financial grant reporting, budgeting , accountant and banking relations as well as coordinating the museum’s day-to-day operations. In addition to finance, major areas of responsibility are human resources, museum store, visitor services, café + facility rentals. This senior level position works closely with the Executive Director and other staff members to ensure that the museum’s strategic goals are achieved. The Director of Finance and Administration

also provides input and guidance for institutional financial policy directions. Other tasks may be assigned and agreed upon by employee and supervisor.


CLASSIFICATION

Full-time

Exempt


SUPERVISOR

Executive Director


QUALIFICATIONS

  • 5 years of direct accounting and finance. Non-profit business experience preferred.
  • A Bachelor’s Degree is required, advanced degree is desirable.
  • Excellent planning and organizational skills, clear motivational abilities, strong written and oral communications, and creative approaches to problem solving.
  • Ability to work productively with diverse constituencies including government agencies and the public.
  • Experience managing personnel and dealing with human resources issues.
  • Ability to promote teamwork, creativity, and open communication.
  • Experience with computerized accounting applications.
  • Experience setting budgets and demonstrating fiscal responsibility.
  • Working knowledge of Apple OSX, MS Office Suite (Word and Excel) and QuickBooks


RESPONSIBILITIES

Financial Management

  • Prepares, reviews and analyzes monthly financial reports to ensure that the Museum’s financial condition is in accordance with the guidelines established.
  • Prepares financial portion of grant applications and reports to ensure compliance with the requirements and policies of funding sources.
  • Presents regular financial reports to the Board, Director and Business + Finance Committee to inform them of the Museum’s financial status. 
  • Monitors and reconciles bank balances.
  • Approve bi-weekly payroll before submittal.
  • Prepares for annual audit and other audit activities, as well as coordinate issuance of annual audited financial statements.
  • Monitor’s compliance with the Auditor’s management letter.
  • Manages preparation of tax returns and related reports to ensure compliance with governmental reporting requirements.
  • Developing strategic initiatives to provide for long-term financial stability.


Personnel Management

  • Reviews and helps to develop job descriptions and conducts job searches.
  • Supports the director in recruiting, hiring, training, evaluating, rewarding and dismissing personnel, as necessary.
  • Develops and oversees human resource policies, procedures, and compliance monitoring.
  • Acts as HR manager to address employee grievances and/ or other issues as needed.
  • Coordinates and advises on benefits with staff and outside agent.


Operations + Administration:

  • Works closely with museum staff to ensure that efficient and proper procedures are followed;
  • Assist in the creation of systems of participation in decision making process for staff.
  • Ensure that the appropriate contract payments are authorized and paid.
  • Advising museum staff on accepted approaches to contract administration.
  • Act as liaison for legal and insurance issues with outside legal and insurance teams.


Direct Supervision:

  • Directly supervise the Operations Coordinator and make decisions to keep earned revenue & budget goals on track in the following departments: Visitor Services, Café, & Museum Store.
  • Motivate direct report personnel.
  • Educate direct report personnel on policies and procedures related to museum operations.
  • Approve departmental expenditures.


Professional Level

Professional

Minimum Education Required

4-year degree


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