10 Guest Street
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Production Finance and Grants Management provides financial and administrative oversight of funding for productions and sponsored projects. The department is responsible for reviewing production and grants budgets, project monitoring, grants management and administration, and compliance for a portfolio of more than 300 grants and approximately $350MM in restricted funding for projects.
<img src="https://wgbh.secure.force.com/img/s.gif" alt="Hide Section - Position Overview">Position Overview
Under the supervision of the Assistant Director, the Post-Award Specialist is primarily responsible for financial and grants management functions for a portfolio of projects after the award of funding. The Post-Award Specialist serves as a lead point of contact with the production units and facilitates and manages the grant set-up process and coordinates award administration with the business managers of the production units. Funding received includes those from private foundations, major donors, corporate sponsorships, PBS, CPB and federal prime awards and subawards. The Post-Award Specialist is responsible for the correct set-up of funds and project codes in the grants system, allocating expenses as appropriate based on funder restrictions, reviewing project reports, managing the process for award amendments, identifying areas of conflict with terms and conditions, preparing and submitting federal cash requests, and helping track program deliverables and project billing. This role partners with Pre-Award Specialists, who focus on proposals, budget, and compliance matter prior to submission. The Specialist may also work with the Grant Accountant to ensure that funding is properly accounted for in the General Ledger and to help support the foundation’s annual audit. Specialists also serve in key departmental functions managing departmental functions and training and orienting new staff. As an experienced member of the team, this role is expected to work independently and have the skills and experience to make decisions independent of direct oversight in light with the guiding principles of the department, and the law.
25% Facilitates the process for project code set-up; creates and maintains award records in Workday.
10% Review award terms and conditions or other grant requirements highlighting areas that may affect project scope of work, timeline, compliance needs, or the organization’s or unit’s acceptance of an award prior to submission; this may include making decisions on behalf of the department on how to proceed in the proposal.
30% Independently manage the post-award process: monitoring program and financial progress against deliverables, review financial reports, allocating expenses, coordinates and manages award amendments with unit and Legal, prepares financial reports and submits cash requests for federal funding.
15% Using his/her knowledge and experience, works independently to respond to internal and external funding or grants management questions.
10% Manage key departmental functions (to be determined based on prior knowledge, skill or experience), and help drive department policies and initiatives throughout the team and assigned production units.
5% Provides audit support as needed for the year-end financial statement, Uniform Guidance Single Audit and others, if necessary.
5% Other duties as assigned.
<img src="https://wgbh.secure.force.com/img/s.gif" alt="Hide Section - Skills Required">Skills Required
• Prior experience (2 to 5 years) in grants management in a non-profit organization, as is knowledge of pre- and/or post-award grant management desired.
• Strong attention to detail, highly organized and a driven team player.
• Ability to manage multiple projects and deadlines simultaneously, accurately, and quickly.
• Ability to master use of WGBH enterprise-wide systems (Workday, PFAT, PIM, Adaptive).
• Ability to keep attention to detail simultaneously with attention to the larger component parts.
• Experience with Excel a must.
• Ability to work in a deadline-driven environment.
• Ability to make ethical decisions and act with integrity.
• Ability to produce accurate and timely work products when working under pressure.
• Ability to maintain confidentiality and exercise appropriate discretion with information.
• Knowledge of Workday systems is preferred although not required.
<img src="https://wgbh.secure.force.com/img/s.gif" alt="Hide Section - Educational Requirements">Educational Requirements
Bachelor’s degree required; accounting degree, audit or equivalent experience desired.
Minimum Education Required