Job Type

Full Time

Salary

Minimum: $65,000

Published

07/31/2018

Application Deadline

08/29/2018

Address

20 Eclipse Center
Beloit
WI
53511
United States

Description

 

SUMMARY:  Responsible to the Executive Director for  leadership, analysis and workflow related to the agency’s financial operations and technology infrastructure. Individual is responsible for fiscal staff, annual budgets, audit processes and reporting as well as establishment and implementation of strong internal controls. Direct fiscal responsibilities include management and oversight of cost allocation practices and  expenses, reconciling accounts, management reports and reporting to the BOD. The individual will be a core member of the agency leadership team and will be responsible for integrating strategic objectives within fiscal operations. Indivdiual must balance competing priorities and must demonstrate an ability to manage a high-volume workload. The individual must demonstrate strong analytical and decision-making skills, must exercise independent judgment and initiative while adhereing to and supporting agency policies and procedures.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

 

CORE VALUES

  • Initiative: Self-starter requires minimal supervision, requests additional assignments or responsibilities; suggests and implements improved work methods.
  • Relationships: Projects a positive attitude and relates effectively with others to build strong working relationships built on a foundation of honesty, compassion and respect. Promotes and maintains appropriate professional boundaries.
  • Problem Solving: Identifies problems, secures relevant information and implements solutions.
  • Planning and Organizing: Establishes and manages work priorities; efficiently allocates time and utilizes available resources appropriately; effectively handles multiple assignments.
  • Cultural Competency: Commitment to learning and integrating cultural differences into day to day practices. Ability to react and interact with those of a different background effectively in order to fulfill agency mission.
  • Attention to Safety: Assists in the creation of a safety culture by working in a safe manner; reports unsafe situations and accidents; follows safety procedures; requests and uses safety equipment and safety techniques; and participates in safety training.
  • Attendance/Punctuality: Team member is on time and prepared for meeting with participants and stakeholders internal and external to the organizations.

 

 

Financial Operations

  • Prepare project budgets for proposals and timely submission of reports to funders, including foundations, government agencies, and others.
  • Ensure timely preparation of monthly and annual financial statements and regular reports and analyses, including budget to actual performance, according to GAAP accounting standards.
  • Ensure timely submission of all funding requests.
  • Monitor and confirm financial condition by conducting internal audits, leading communication with external auditors to prepare annual audit and form 990; Manage annual independent audit, and government funding related program audits as necessary.
  • Monitor cash flow and recommend changes to agency borrowing practices as appropriate to maintain agency operations
  • Work in collaboration with the Executive Director and Finance Committee to maintain and implement investment policies for general assets and agency restricted reserves
  • Deliver easily understood presentations to the Finance Committee and the Board that accurately convey financial performance and status

  • Integrate and coordinate the assigned duties of the accounting cycle (A/P, A/R, journal entries, payroll, etc.) with other agency staff resulting in timely and accurate financial reports.
  • Exercise initiative, discretion and independent judgment in accomplishing assigned duties
  • Complete related work as assigned within the scope of responsibility and skill required for the job

  • Monitor purchasing controls and efficiencies to achieve least cost, best quality acquisition of materials, services, travel.
  • Lead investigation of Fiscal fraud within the agency.

 

Risk Management and Compliance

  • Ensure the completion and submission of all required government filings

  • Work in collaboration with core leadership team to ensure compliance with all government regulations, including those related to charitable registrations, and lobbying.

  • Regularly review control risks, ensure internal control and risk reduction policies and procedures are in place and compliance is monitored
  • Investigate reported incidents of potential financial misconduct
  • Collaborate with the Executive Director and the Finance Committee to regularly review and manage agency risks and ensure appropriate insurance coverage commensurate with risks
  • Ensure quality maintenance and security of assets, records. Work in collaboration with the core leadership team to ensure adequate emergency response procedures are in place; oversee preparedness related to financial and business operations

 

Strategic Leadership

  • Provide financial leadership to core leadership team and guide financial decisions by establishing, communicating, monitoring and enforcing policies and procedures and financial reports and analyze and share financial information to ensure support efficient, effective and strategic use of resources; Collaborate with team to identify and implement cost recovery techniques, fee structures, revenue-generating products and services.
  • Continuously improve and oversee implementation of financial policies and procedures to ensure strong financial controls, accurate accounting, and the integrity of our systems.
  • Lead annual budgeting process and track performance.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

 

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

 

The above statements reflect the general details necessary to describe the major functions of this position and are not intended to be a detailed description of all the work/functions that may be required

 

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

SUPERVISION:

  • Responsible for supervision of Fiscal Managers and finance support staff.
  •  
  • EDUCATION AND EXPERIENCE:

  • Bachelor’s degree in accounting, and at least 5 years’ experience accounting.
  • Two years supervisory experience of professional level staff.
  • Experience, coursework, or other training with applicable U.S. Federal government OMB Circulars A-122, and A-133, state and local regulations, and of the meaning of standard contract clauses. 
  • Appropriate experience may be substituted for education.

 

LANGUAGE SKILLS: 

  • Ability to read, analyze and interpret documents such as policy and procedure manuals, professional journals, technical procedures or government regulations and contracts.
  • Ability to write reports, business correspondence and procedures.
  • Ability to effectively present information and respond to questions from management staff, board of directors or funding sources. 
  •  
  • MATHEMATICAL SKILLS: 

  • Ability to translate numbers into required reports.
  • The ability to understand and implement budget and comprehensive financial reports.
  • Keen understanding of non-profit accounting procedures and cost allocation.
  •  
  • REASONING ABILITY:  

  • Ability to visualize end results of a single multi-faceted project, develop procedures to attain results within broad guidelines, apply policies and practices to resolve problems independently, and detect cases for referral.
  • Ability to use analysis and judgment in the adaptation and interpretation of established practices and procedures to meet problems and situations within a defined role.
  • The ability to assess complex participant needs and concerns and to work with staff to develop and implement service delivery strategies.
  • The ability to prioritize within an environment that includes multiple and competing deadlines.

 

CERTIFICATES, LICENSES, REGISTRATIONS:  

  • Access to reliable, licensed, insured driver and transportation
  •  
  • OTHER SKILLS AND ABILITIES:  
  • Demonstrated budgeting and analysis skills
  • Demonstrated ability to prepare and deliver presentations to diverse audiences (Board members, community groups, etc.)
  • Comfort with technology systems and ability to work with IT staff to ensure efficient operations

  • Proven ability to manage competing deadlines in a fast-paced and demanding work environment
  • Ability to maintain confidentiality of records/information.

  • Ability to gather and analyze data, and write reports.

  • Ability to establish appropriate priorities, delegate tasks and motivate staff to meet deadlines in a high volume environment.

  • Ability to work independently and as part of a team
  • Ability to comprehend and follow written and oral directions. 
  • Thorough knowledge of Microsoft Excel and computerized accounting systems
  • Knowledge of generally accepted accounting principles
  • Must be familiar with accounting practices from source documentation through audit
  • Knowledge of IT functions and ability to troubleshoot problems.
  •  
  • PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, and talk and hear.
  • The employee is often required to stand and walk, and occasionally reach above shoulders and climb.
  • The employee must occasionally lift and /or move up to 25 pounds.
  • Specific vision requirements of the job include close vision.
  •  
  • WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.
  •  
  • The job description does not constitute an employment contract between Community Action and the employee and is subject to change by Community Action as the needs of the department and the requirements of the job change.

Benefits

Eligible for benefits after the initial waiting period.  Benefits include: Health, Dental, Vision, Critical Illness, Accident, GTL, Supplemental Life, STD and LTD, FSA, 403(b), and paid holidays and a generous PTO plan.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

http://community-action.org

Bilingual and minority applicants are encouraged to apply.

                                      

Applications will be guaranteed consideration if received by August 12, 2018. Submit resume and cover letter through http://www.wisconsindiversity.com/j/32988096.

 

 Community Action is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation.


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