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Assistant to Sr. VP of Conservation Programs & Policy

Posted by
The Wilderness Society
|
Washington, DC
New
|
Published 12 days ago

To Apply: Please submit resume & cover letter by July 31st

Location: This position is located in Washington, DC.

GENERAL DESCRIPTION

The Assistant to the Senior Vice President of Conservation Programs and Policy provides a range of office administration and support to the Senior Vice President. The Assistant’s responsibilities include managing calendars, making travel arrangements, setting meetings, supporting donor communication, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to make decisions and act with minimal supervision. In this role, the Assistant will also be responsible for leading special projects and strategic initiatives and improving program operational efficiency.

This position plays an important role in supporting an inclusive organizational culture that is grounded in trust and accountability to shared goals and outcomes. TWS has made diversity, equity, and inclusion strategic priorities for the organization and the Assistant to the Senior Vice President will integrate these priorities throughout their work. Across our team, we aspire to be campaign oriented, nimble, collaborative, innovative, transparent, and supportive of staff – our greatest asset. 

Essential Duties & Responsibilities 

·      Manages special projects and strategic initiatives of various complexities assigned by the Senior Vice President to improve effectiveness, empower staff, and help us achieve our ambitious goals.

·      Supports a workplace culture that emphasizes the mission, vision, and values of the organization; designs and implement retreats and special projects that support and facilitate our values-based culture.

·      Keeps a pulse on work happening across the organization to serve as a hub for information and to actively make connections across programs and departments.

·      Anticipates needs from the Senior Vice President and identifies opportunities to create processes and operational systems to streamline the organization.

·      Supports the organization in practicing and living out its values both in content (programmatic work) and in process (internal organization building).

·      Maintains daily calendar and appointment scheduling including coordinating the Senior Vice President’s schedule with other departments as needed and proactively clearing all calendar conflicts ahead of time with the relevant parties.

·      Ensures all relevant documents and materials are included for a comprehensive briefing book for the Senior Vice President for all trips and meetings. 

·      Arranges travel and related reservations and appointments.

·      Manages the Senior Vice President’s correspondence and communications and ensures all correspondence is addressed in a timely manner. Anticipates needs, drafts correspondence, and suggests approaches and edits to tailor communications to different audiences; proofreads the Senior Vice President’s correspondence.

·      Maintains knowledge and awareness of internal and external priorities

·      Reads, sorts, and routes incoming mail daily.

·      Files correspondence, meeting reports, and other records on a timely basis.

·      Creates and processes expense reports for the Senior Vice President.

·      Leads/coordinates and completes ad hoc research projects for the Program Leadership Team. 

·      Coordinating or supporting the planning and logistics for special events, as needed.

·      Performs other related duties as assigned

 

Qualifications

Experience & Competencies

·      Minimum of 2 - 5 years of experience providing administrative support to a top executive. 

·      Experience in project management and operations including experience implementing and improving organizational policies and procedures.

·      Must be able to manage a wide range of complex projects and operate independently with minimal oversight. 

·      Demonstrated success providing administrative support to executives.

·      Attention to detail, a polished and professional approach, discretion, judgment, tact, poise, and the ability to work well with a diverse array of people are essential.

·      Ability to compose and edit a variety of correspondence. 

·      Ability to manage multiple demands and deadlines from multiple sources. Ability to multi-task, prioritize, and handle a large volume of work.

·      Requires rapid response and follow-through in a fast-paced environment while maintaining a positive, solution-orientated attitude.

·      The ability to manage information that is highly confidential in nature and sound judgment to know how and when to share this information appropriately.

·      Track record working successfully in teams representing a rich mix of talent, backgrounds, and perspectives—across race and gender. 

·      Proficiency in MS Office Suite including Word, Excel, PowerPoint, Outlook, and SharePoint.

·      Experience with or ability to learn donor database systems.

·      Ability and willingness to maintain a flexible schedule to accommodate the Senior Vice President’s schedule and be reachable by him/her outside of regular business hours as needed.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision.

WORK ENVIRONMENT

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is not exposed to adverse weather conditions.

The noise level in the work environment is usually moderate.

This job description is intended to convey information essential to understanding the scope of this position and it is not intended to be an exhaustive list of experience, skills, efforts, duties, responsibilities or working conditions associated with the position.

The Wilderness Society offers a competitive salary and benefits package, including: health, dental, vision, life and disability insurance; sick and vacation leave; a sabbatical program; and a retirement plan. TWS is an equal opportunity employer and actively works to ensure fair treatment of our employees and constituents across culture, socioeconomic status, race, marital or family situation, gender, age, ethnicity, religious beliefs, physical ability, veteran status or sexual orientation.

TWS has instituted a COVID-19 vaccine mandate for all staff reporting to a TWS office or engaging in in-person work meetings. There is an exception to the vaccine mandate for any staff who have an objection because of a medical or religious reason. We will do our best to devise reasonable accommodation that respects your objection while balancing the competing demands of your specific position. 

As an organization, we aspire to being inclusive in the work that we do, and in the kind of organization we are. Internally this means working as a team that listens to different points of view, recognizes the contributions of every employee and empowers each employee to bring their whole selves to work every day. Externally this means ensuring that public lands are inclusive and welcoming, so that our shared wildlands can help people and nature to thrive. We are committed to equity throughout our work, which we define as our commitment to realizing the promise of our public lands and ensuring that all can share in their universal benefits.

To learn more about our commitment, please see http://wilderness.org/our-commitment-diversity-equity-and-inclusion-wilderness-society  

To Apply: Please submit resume & cover letter by July 31st

Location: This position is located in Washington, DC.

GENERAL DESCRIPTION

The Assistant to the Senior Vice President of Conservation Programs and Policy provides a range of…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Application Deadline
    July 31, 2022
Salary
USD $73,000 - USD $77,000
/ year

Location

On-site
Washington, DC, USA

How to Apply

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