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Senior Finance Officer – Cape Town

Posted by
mothers2mothers
|
Cape Town, WC, South Africa
New
|
Published 5 days ago

The Senior Finance Officer will be working in the General Accounting Finance team with the Finance Director, Finance Manager, Accountant, Finance Officer and Finance Assistants. The Senior Finance Officer will provide support to the Accountant and Finance Manager in recording and retrieving financial details of the organisation, including maintaining financial records, reviewing payments, cash handling and payroll processing. The Senior Finance Officer will be responsible for the administrative function of the unit and supervise relevant work outputs of the Finance Assistant/sand Finance Officer in the unit. The Senior Finance Officer reports directly to the Accountant of the General Accounting Unit and provide direct support to the Finance Manager and Financial Director.

Key Performance Areas:

Establishing and maintaining administrative processes

· Working with the system and support unit, the Senior Finance Officer will play a critical role in establishing administrative processes to be implemented at Head Office and Country Office (branches)

·The Senior Finance Officer will be responsible for maintaining the established process

· Provide support to Finance Assistant/s Finance Officers/ in-country Finance Staff

· Supervise the outputs of the Finance Assistant/s, Finance Officer’s as to ensure all financial transactions for Head Office and Countries are accurately captured (AP/AR/GL, etc.)

· Direct supervision of one Finance Officer

·Review and approve Cash Receipts Journals

· Raise Sales Invoices for approval by Finance Manager

· Applying entries in Customer Accounts

Purchasing, Vendors, Payments & Cashbook Management

· Provide guidance and support to the Financial Assistants/ Officer to enter all invoices into the Accounting system and allocate them against purchase orders

· Review and Approve Purchase Orders ,Purchase Invoices and Credit Notes in Accounting system prepared by finance assistants , finance officers and travel coordinator

· Review and Approve to assist the Accountant with review of Payment Vouchers and Creditors reconciliations prepared by finance assistants , finance officers and travel coordinator

· Review and Approve staff expenses in the accounting system (Reimbursements and/or advance liquidations)

· Coordinate and manage the process to setup new suppliers in the accounting system for all countries

· Oversee the maintenance and updating of supplier information and relevant background checks and terrorist/debarment checks for all countries

· Review the creditor age analysis report at month-end and flag any issues with the relevant Finance Assistant / Officer for them to investigate

· Review open Purchase Orders for relevant countries

· Review and approve Cashbook processing (debit orders and transfers)

· Review and approve Credit Card processing

Payroll Journal / Review

· Assist the Accountant with preparation of the monthly timesheet allocation and corresponding journal entry for relevant countries as allocated

· Review timesheets for errors and request necessary corrections.

· Process payroll related journals and accruals for countries as allocated

· Process Intercompany Discovery invoice for US Staff

· Review VIP Payroll for relevant countries as processed by Payroll Officer’s

Fixed Assets

· Set up Fixed Asset cards for all new fixed assets

· Reconciliation of the Fixed Assets Sub ledger to the General Ledger

· Oversee and manage the maintenance of the Fixed Assets Register

· Manage and initiate the annual fixed asset verification for ALL countries

· Process monthly depreciation journal and asset disposals

Month-end and year-end close activities

· Prepare the relevant month-end close reconciliation of balance sheet accounts for m2m South Africa

· Prepare the bank recons for m2m SA 

· Prepare monthly vendor, customer and fixed asset recons to ensure the sub-ledgers agree to the general ledger and report any variances to System Support.

· Process Severance Accrual for Countries

· Process Fringe Pool Allocation for m2m SA

· Prepare Prepayment Release for m2m SA

· Assist with the mid-year and year-end activities in preparation for the yearly audit for m2m South Africa and relevant countries (branches)

· Support the General Accounting Finance Manager and Accountant with the m2m South Africa Audit

· Review Balance sheet and bank reconciliations for a selection of countries on a monthly basis, and report any control weaknesses to CMU, the Accountant and General Accounting Finance Manager

Qualification and Experience

·  Recognized Accounting/Business diploma or degree or

·  At least 5 years’ work experience in a related role

·  Focused and versatile team player that is comfortable under pressure

·  Analytical and problem solving skills

· Structured and process driven

· Computer skills including the ability to operate computerized accounting, spreadsheets and word processing programs at a highly proficient level

· Excellent interpersonal skills; ability to work on own and within various teams;

· Ability to manage competing tasks; ability to prioritize and produce high level output consistently

The Senior Finance Officer will be working in the General Accounting Finance team with the Finance Director, Finance Manager, Accountant, Finance Officer and Finance Assistants. The Senior Finance Officer will provide support to the…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Job Type
    Contract
  • Application Deadline
    April 23, 2021

Level of Language Proficiency

English

English

Location

Temporarily Remote
Work must be performed in or near Cape Town, WC, ZA
Associated Location
Cape Town, WC, ZA

How to Apply

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