Special Projects Coordinator

Job Type

Full Time


Details: Salary is commensurate with experience.




2120 Dorchester Avenue
United States


TITLE: Special Projects Coordinator


DESCRIPTION: Conservatory Lab Charter School (CLCS) empowers a diverse range of children (prek-8) as artists and scholars. The school focuses on EL (Expeditionary Learning), El Sistema music and social-emotional wellness. The Center for Artistry and Scholarship (CAS) promotes arts and creativity in education and is the outreach arm for the Conservatory Lab Charter School.

ROLE: The Special Projects Coordinator (SPC) is responsible for the oversight and staffing of the CLCS Board and its committees (Governance, Executive, Education, Finance, Facilities, etc.), the CLCS Foundation Board, and the CAS Board. The SPC will communicate regularly with Board members from all three organizations and is charged with ensuring that Board members can carry out their roles and responsibilities. The SPC also ensures timely compliance with all Massachusetts Department of Elementary and Secondary Education reporting, rules, and regulations that pertain to governance. The SPC supports the CAS Executive Director with communication, logistics, relationship and calendar management, event coordination, social media and other duties as assigned. Additionally, this individual works alongside the CLCS Director of El Sistema to facilitate logistics for El Sistema school performances with community partners and support community outreach with CLCS school partners. In addition to the detailed nature of the job, there is room for creativity and generative opportunities to support strategic work that enhances the school and the nonprofit such as documentation and dissemination of best practices for CLCS and CAS and supporting grant proposals for the nonprofit as well as representing the school externally. The ideal candidate is passionate about education and the arts, can multi-task, is very detail oriented, can maintain confidentiality, and can also produce results in an environment in which collaborating and listening to a diverse group of individuals is critical. The ideal candidate is highly self-motivated and professional, and able to manage their workload and prioritize tasks in a fast paced environment.

REPORTS TO: CAS Executive Director


Board Management and Governance

  1. Communicate and document all pertinent information regarding Board and committee meetings to all trustees of Conservatory Lab Charter School (CLCS), CLCS Foundation, and the Center for Artistry and Scholarship (CAS). This includes posting agendas for all meetings, preparing meeting materials and meeting spaces, and taking minutes at Board and committee meetings
  2. Ensure that the organizations are in compliance with rules and regulations for public and nonprofit boards
  3. Set agendas for all Board and committee meetings and oversee set-up for key personnel for all meetings
  4. Work closely with Board members and Executive Director to ensure implementation of CLCS, CAS, and Foundation strategic plans
  5. Communicate regularly with all Board members from both CLCS, CAS, and CLCS Foundation
  6. Oversee and monitor expenses for Boards

Executive and Administrative Support

  1. Serve as executive assistant to Executive Director which includes calendaring, travel arrangements, booking speaking engagements, preparing presentations and drafting talks, writing blog posts, managing social media, etc.
  2. Assist with CAS contracts, billing, and requisitions
  3. Support CAS programs and events as needed

External Relations and Community Engagement

  1. Establish and maintain excellent relations with outside business, civic associations, cultural and community organizations in the greater Boston area that will enhance the life of the school and the work of CAS
  2. Support community outreach with CLCS school partners
  3. Collaborate with CLCS Director of El Sistema to create school performance calendar and facilitate logistics for El Sistema school performances with community partners
  4. Assist CLCS Director of El Sistema with monitoring expenses
  5. Assist with visitors to the school and CAS as needed

Additional Responsibilities

  1. Support Development and Communications functions
  2. Other responsibilities as assigned by the CAS Executive Director



●     Exceptional writing, research, analytic and organization skills, and the ability to convey complex ideas in clear, concise, logical format

●     Knowledge and experience working with nonprofit boards or external stakeholders, or demonstrated ability to learn quickly

●     Good judgment, discretion, and the ability to work easily with senior leaders

●     Ability to shift easily between details/deadlines and synthesis/analysis

●     Strong interpersonal skills with ability to create positive, supportive relationships with people from different languages, cultures and backgrounds

●     Knowledge of or experience with cultural, artistic and community organizations in the Greater Boston area

●     Strongly preferred, or ability to learn quickly: Experience with managing social media, including Facebook, LinkedIn, and Twitter

●     Strongly preferred, or ability to learn quickly: Experience with website content management tools

●     Strongly preferred, or ability to learn quickly: Conference and event planning experience

●     Excellent computer skills, including Microsoft Office and Google Suites

●     1-3 years of work experience

●     Bachelor’s degree in related field

Salary is commensurate with experience.

Applicants should send cover letter and resume to Linda Nathan, Executive Director, lnathan@artistryandscholarship.org

Applications will be reviewed on a rolling basis, and the position will be posted until filled. 

Professional Level


Minimum Education Required

4-year degree