Grants & Financial Coordinator - J-PAL North America

Job Type

Full Time

Published

09/25/2018

Application Deadline

11/01/2018

Address

400 Main Street
E19-201
Cambridge
Massachusetts
02142
United States

Description

Job Description

J-PAL North America is recruiting a Grants & Financial Coordinator based at the Massachusetts Institute of Technology (MIT) in Cambridge, MA. Working at J-PAL NA means being part of a vibrant, collaborative team of professionals who are committed to translating research into innovative policy solutions that are effective in reducing poverty. As a regional office of the Abdul Latif Jameel Poverty Action Lab (J-PAL), J-PAL NA is part of an affiliate network of over 160 of the world’s leading economics researchers. J-PAL NA works closely with J-PAL’s global headquarters and five additional independent regional offices in Africa, Europe, Latin America, South Asia, and Southeast Asia to generate cutting-edge research, policy outreach, and training.

The Grants & Financial Coordinator is responsible for coordinating the sponsored program and gift related financial activities of J-PAL NA. As part of the Finance and Operations team, the Grants & Financial Coordinator helps to advance J-PAL NA’s mission by ensuring that J-PAL NA is run with maximum efficiency and its financial systems are tightly managed. The Finance and Operations team serves as a strategic partner in sustaining and strengthening every aspect of J-PAL NA’s operating systems, including strategic planning, financial planning and management, human resources, facilities management, event management, information management, and office administration. The Grants & Financial Coordinator will conduct donor research, assist with grant writing, develop and monitor multi-year budgets, support the submission of proposals, create and analyze financial projections, administer grants, manage subawards, and prepare progress reports.

 

Responsibilities

  • Grant Management (50%): Work with the Grants and Financial Officer, PIs, research and policy managers and other staff to develop budgets for grant proposals and manage grant funds in accordance with MIT and donor regulations. Assist in donor research, grant writing and proposal preparation, create progress reports, and generate financial reports in accordance with specific grant requirements. Coordinate the receipt of award documentation; maintain proposal and funding records and prepare reports and analyses. Monitor project deadlines and deliverables. Coordinate with the Office of Sponsored Programs and Foundation Relationship Office. 
  • Grants and Contract Administration (30%): Liaise with MIT offices and partner organizations to establish awards, subawards, and purchase orders. Manage service contracts and vendor relationships, including procurement. Liaise with MIT offices to support the completion of data use agreements, human subjects reviews, and other documents required for research. Process and track expenses and reimbursements. Prepare invoices/billings and collect funds for contracts.
  • Financial Management (20%): Create and maintain systems to manage grant funds within and across budgets. Monitor and analyze actual and projected costs and identify potential overruns. Develop multi-year financial projections. Generate reports to evaluate activity and funds available. Analyze and evaluate grant budgets for correct calculation of expenditures categories, such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment. Assist with preparation of annual operating budget for J-PAL NA.


Qualifications 

  • Education: Bachelor’s degree in finance, accounting or a related field.
  • Experience: A minimum of 3 years of experience working in grants or financial administration.
  • Communication & Technical Skills: Strong writing skills and the ability to communicate clearly with multiple parties. Exceptional attention to detail, accuracy and financial skills related to preparation and reporting on complex budgets. Technically proficiency with learning and using computer applications, including Excel, Salesforce, and financial planning systems such as SAP.
  • Organization: Strong project management skills. Ability to anticipate, plan, prioritize and meet deadlines, manage multiple tasks, manage numerous requests from various parties, and effectively manage a high volume of work.
  • Responsibility and Trust: Capable of dealing with high-profile organizations and officials with diplomacy and integrity. Tact and good judgement in handling confidential information.
  • Attitude: Self-motivated, ability to take initiative to implement or improve established processes.


Organizational Culture

J-PAL NA offers a collaborative work environment that values diversity and inclusion and invests in your professional development. As part of the J-PAL NA team you’ll have the opportunity to:

  • Learn: J-PAL NA supports a culture of learning, with opportunities to attend weekly seminars, engage in small-group discussions with other J-PAL staff, and take classes for credit at MIT or elsewhere with MIT’s generous tuition assistance program.
  • Engage: The Grants & Financial Coordinator will have the opportunity to work with J-PAL affiliates and directors, as well as interact with policymakers and practitioners.
  • Travel: The Grants & Financial Coordinator will have the opportunity to attend conferences and external meetings, which may include international travel to J-PAL’s regional offices.
  • Grow: J-PAL actively focuses on the professional development of its employees and invests in improving the skills and knowledge of staff at all levels.


Application timeline

We will review applications on a rolling basis as we receive them. Short-listed applicants will be asked to complete a writing and technical exercise and if successful will be offered a phone interview. Finalists will be invited to Cambridge, MA for an in-person interview. We anticipate the recruitment process will take until late November or early December to complete.


MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

Benefits

MIT benefits provide employees with a competitive total compensation package, including comprehensive health insurance, a 401(k) match and pension-based retirement plan, tuition assistance, significant commuter benefits including heavy subsidies on train, bus and parking, MIT community discounts, generous paid vacation and sick leave, at least 12 paid MIT holidays annually, and much more.

Level of Language Proficiency

English

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

https://www.povertyactionlab.org/na

  1. Submit a short application via MIT’s human resources system by visiting: careers.mit.edu
  • Search for job ID 16594 (Grants & Financial Coordinator - J-PAL North America). 
  • Please include both your cover letter (outlining why you are interested in J-PAL North America and why you are qualified for this role) and resume through this portal.

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