Intake Coordinator - Part - Time

Job Type

Part Time


Details: up to 30 hours per week - hourly rate based on experience ($15-20/hour)



Start Date


Application Deadline



United States


Intake Coordinator

Position Description


The Intake Coordinator (IC) is a part-time exempt position, directly supervised by the Director of Programs, responsible for the coordination and completion of all intakes for residents entering the shelter, along with shelter monitor coverage. This position will work between the hours of 12pm to 8pm M-F for no more than 30 hours per week.


Summary of Position:

The Intake Coordinator provides the vital task of gathering information from families and individuals entering the shelter. The position is also responsible for orienting new residents and reporting pertinent information to staff. Along with reporting to the Director of Programs, this position works in conjunction with all other departments within the shelter, and other appropriate social service agencies within the City of Alexandria.



  • Schedule and complete family and individual intakes for Carpenter’s Shelter with the Continuum of Care’s (CoC) Homeless Services Assessment Center (HSAC) staff at the Office of Community Services (OCS), Department of Community and Human Services (DCHS), ensuring the most efficient utilization of bed-space.


  • Execute intakes and the placement of all persons entering the shelter utilizing appropriate motivational interviewing techniques so that a comprehensive and accurate intake assessment is completed. This includes accurate completion of all paperwork, new file compilation, database input, medication review, and providing resident education regarding the policies and procedures of the shelter’s Rapid Re-housing program along with bed-space and room arrangement to maximize bed-space utilization.


  • Facilitate a smooth transition from the intake assessment to Housing Stabilization Case Manager for all residents.


  • Accurate Homeless Management Information System (HMIS) data input allowing for quality data-driven outcome measurement and evaluation. Assist the Director of Programming in assessing data input quality in HMIS and other data compilation and evaluation tools.


  • Monitoring the activities of the shelter, and assisting residents with their needs, supporting other departments as necessary.


  • Other duties as assigned.



This position requires the following:

  • An Associate Degree or Two (2) years of experience executing intake assessments and monitor duties as they relate to complete oversight of the shelter.  
  • Proficient knowledge of Homeless Management Information System (HMIS) and other database software(s) programs;
  • Experience working within a shelter structure;
  • Effective verbal and written communication skills and effective time management skills in a fast-paced environment; and
  • The ability to successfully pass a background check and possess a valid driver’s license with a good driving record.

Professional Level


Minimum Education Required

2-year degree

How To Apply

No phone calls or drop ins; apply via email to Blair Copeland, Director of Programs.