Invoicing & Accounts Receivable Assistant (part-time)

Job Type

Part Time


Details: Hourly rate commensurate with experience




16 Beacon Street
United States


The Boston Bar Association (BBA) is a fast-paced, mission-driven membership organization that promotes the legal education, public policy, networking and public service initiatives of Greater Boston’s legal community.

The BBA is seeking a part-time Invoicing/Accounts Receivable Assistant to perform the accurate and timely processing of all invoicing/statement functions and processing of payments. Extraordinary attention to detail is essential to this position’s success. This is a part-time position working 20-25 hours per week, hours may be flexible.

Specific responsibilities include:

·     Oversee quality control of the payments and associated orders entered in the Aptify Database

·     Process daily Cash Control Batches (CCB) and credit card payments which will include payments received for Continuing Legal Education, Membership, Events and Services. All CCB’s and credit card payments should be finished in a timely manner. Add explanatory comments to transactions when necessary. Perform research when necessary

·     Initiate refund requests when appropriate and coordinate with Accounts Payable for completion

·     Process non-membership monthly invoicing and billing

·     Maintain Society of Fellows pledge records and coordinate collection and follow up efforts

·     Maintain an organized file system, and adhere to all MA Data Security Regulations in accordance with the BBA’s Written Information Security Program (WISP)

·     Handle all incoming and outgoing customer service inquiries about payments, membership records, and any e-business related questions

·     Process address changes and correct duplicate company/person in database

·     Collaborate with other departments on payment related projects

·     Collaborate with a team on collection calls

·     Schedule tasks to work around monthly closings done by Accounting staff

·     Train additional staff or new employees on payment processing

·     Maintain constant communication with the Director of Finance & Administration with updates on projects and tasks

·     Perform special projects or administrative tasks as assigned by Director of Finance & Administration

The successful candidate will possess the following qualifications/skills:

·      3+ years of accounting related experience required

·      Proficiency with MS Office (Word, Outlook and Excel) required

·      2 or 4 year accounting degree preferred

·       Experience with automated accounting or database systems is a plus

·      Exceptional attention to detail while giving careful thought and consideration to the context of the document/request

·      Strong analytical, organizational, and time and project management skills

·      Ability to prioritize tasks and manage multiple projects

·       Strong customer service skills to interact with both BBA Members and staff


Pro-rated paid vacation, sick, and personal leave, pro-rated paid holidays, and participation in 401(k) retirement plan

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

To be considered, applicants must submit cover letter with resume