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City of Philadelphia Mural Arts Program – Assistant to the Chief Operating Officer/Office Manager

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Philadelphia Mural Arts Program | Philadelphia, PA
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Philadelphia Mural Arts Program


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Published 9 days ago

February 5, 2020

The City of Philadelphia Mural Arts Program unites artists and communities through a collaborative process, rooted in the traditions of mural-making, to create art that transforms public spaces and individual lives. Since its inception in 1984, Mural Arts has created more than 3,000 community driven murals and provided thousands of under-served youth and adults with award-winning arts education programming.


Office Responsibilities:

Oversees the daily work activities of the office.

Duties/Responsibilities:

·         Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.

·         Serve as the receptionist for all visitors to the Eakins building and answer the main office phone

line; answer all inquiries or direct calls to colleagues when appropriate

·         Serves as administrative support to the Chief Operating Officer - Manage calendar and coordinate a variety of complex meetings, appointments etc.

·         Answer Chief Operating Officer Phone line and take clear and comprehensive messages. Route

and screen all phone, voice mail and email messages for the Chief Operating Officer

·         Responsible for sorting and distributing mail, and preparing documents.

·         Maintains inventory of office supplies; orders new supplies as needed.

·         Receive, Large shipments, organize and store all incoming packages and notify appropriate staff

·         Point of contact for mural and office wide- maintenance and facility issues

·         Working with crew personnel to capture Operations activities; graffiti removals, lot cleanups, etc., and enter them onto spreadsheet

·         Printing and delivering Operations forms (Work Orders, Lift/ Scaffold forms, Delivery forms, etc.,) to appropriate crew personnel.

·         Miscellaneous administrative tasks as assigned.

Required Skills/Abilities:

·         Extensive knowledge of office management procedures.

·         Excellent verbal and written communication skills.

·         Excellent interpersonal and customer service skills.

·         Excellent organizational skills and attention to detail.

·         Excellent time management skills with a proven ability to meet deadlines.

·         Proficient with Microsoft Office Suite, including Word, Excel, Google Office or related software.

·         Driver’s License required to operate a City of Philadelphia vehicle and transport senior staff as

needed.

 

Education and Experience:

·         High school diploma or equivalent required; Associates degree in office administration or

related field preferred.

·         At least three years of administrative and clerical experience required.

Physical Requirements:

·         Prolonged periods sitting at a desk and working on a computer.

·         Must be able to lift up to 25 pounds at times.

Salary: Competitive compensation, including health and dental benefits.

Anticipated start date: Late February 2020

For further information on the City of Philadelphia Mural Arts Program, please visit www.muralarts.org.

The City of Philadelphia Mural Arts Program unites artists and communities through a collaborative process, rooted in the traditions of mural-making, to create art that transforms public spaces and individual lives. Since its inception…

Details at a glance

  • On-site Location
  • Full Time Schedule

How to Apply

Please submit resume and cover letter to Magda Martinez, Chief Operating Officer, at magda.martinez@muralarts.org specifying you are applying for the position of “Assistant to COO/Office Manager” in the subject line. Resumes will be reviewed as they are submitted. Deadline to apply: January 28, 2020. No phone calls please.

Please submit resume and cover letter to Magda Martinez, Chief Operating Officer, at magda.martinez@muralarts.org specifying you are applying for the position of “Assistant to COO…

Location

1729 Mount Vernon St, Philadelphia, PA 19130

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