Special Projects Manager - (2894)

Posted by
Institute of International Education | Washington, DC

Institute of International Education

Published 13 days ago

IIE administers the Global EducationUSA Services Program through a cooperative agreement with the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA). The Special Projects Manager is responsible for the day‐to‐day implementation of the EducationUSA Academy and the EducationUSA Global Fair Portal. Responsibilities include managing the design, implementation, and daily operations of all programmatic and logistical functions of both Special Programs. Additionally, serves as main point of contact between ECA, partner organizations, and higher education institutions.

Essential Functions:

  • Leads procurement, engagement, and contract management with vendors and other service providers. Prepares payment requests and invoices. Liaises with the Operations Manager to review contracts.
  • Global Fair Portal: Responsible for the development and upkeep of the global fair registration portal in collaboration with IIE’s Business Systems team. Administers registration portal on a daily basis, including coordinating with REACs and EducationUSA advisers. Manages the dispersal of funds to partner organizations.
  • Responds to inquiries from the higher education community regarding participation in and registration for EducationUSA fairs tours throughout the world.
  • Collects and analyzes statistics for EducationUSA fairs globally. Prepares reports for ECA on fair performance. 
  • EducationUSA Academy: Works with ECA and REACs to develop an international strategic marketing plan to increase interest among students and boost the number of applicants. Oversees social media outreach for the Academy in collaboration with Communications and Social Media Analyst, as well as Academy Network members and ECA.
  • Updates and maintains website content as needed, and when indicated by ECA, host institutions, and local partners. Responds to inquiries submitted via the website.
  • Collaborates with ECA to develop Memoranda of Understanding (MOUs) for U.S. host campuses in the Academy Network.
  • Responsible for overall visa management including collaboration with IIE’s EVS Team to process DS‐2019s for select participants.
  • Manages the receipt of federal grants and disperses funds to higher education institutions and/or students.

Job Requirements:

Education and Work Experience:

  • Bachelor's degree and at least three (3) years of work experience, preferably in international education, international exchange, project management, or related field.
  • Experience in event management, procurement, contract management, monitoring and evaluation, and external communications.
  • Experience with financial data management and contract and vendor management.
  • Experience working with U.S. higher education institutions, international programs, and/or the administration of education abroad programs is preferred.

Knowledge Skills and Abilities:

  • Ability to work effectively in an atmosphere of multiple projects, shifting priorities, and deadline pressure. Self‐motivated and able to follow through on deliverables while meeting goals and deadlines.
  • Experience performing tasks involving complex details which require well‐developed organizational, time‐management, and administrative skills.
  • Excellent interpersonal and communication skills, both oral and written. Ability to read and interpret documents such as contracts, policy and procedure manuals, and write complex reports and correspondence.
  • Communications, marketing, outreach, and social media experience preferred.
  • Ability to interact with all levels of team members and external contacts; sensitive to cultural differences when working with people from other cultures; and ability to exercise discretion on confidential matters and to demonstrate sound judgment in consulting with and keeping others informed.

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

IIE administers the Global EducationUSA Services Program through a cooperative agreement with the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA). The Special Projects Manager is responsible for the day‐to‐day…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional


Washington, DC