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Information Management Officer (Global Logistics Cluster) SC-8

Posted by
World Food Programme
|
Panama City, Panama, Panama
New
|
Published 22 days ago

Information Management Officer (Global Logistics Cluster) SC-8


WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

The selection will be competitive; WFP is committed to promoting diversity and gender balance.

 

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT 

The Logistics Cluster enables global, regional and local actors to meet humanitarian needs. Before crises, the cluster works with the stakeholders in high risk countries and regions to strengthening national supply chain resiliency, enhancing coordination and promoting a common methodology towards logistics preparedness among the humanitarian community. In crises, where these capacities have been exceeded, leadership, coordination, information and operational services are provided. WFP, as the lead agency, hosts the Global Logistics Cluster (GLC) support team in its headquarters in Rome. It is comprised of a diverse, multi-skilled group of logisticians and is mandated by the Inter-Agency Standing Committee (IASC) to complement and co-ordinate the logistics capabilities of co-operating humanitarian agencies during large-scale complex emergencies and natural disasters. 

The GLC support team facilitates the process of convening the cluster community, supports the development of the strategy, including a strong preparedness component, and its implementation in accordance with identified objectives and priorities. The support team is accountable to the Logistics Cluster stakeholders and reports on the progress made against the strategy twice a year during the Logistics Cluster Global Meetings. The GLC support team also provides training, guidance, support and logistics surge capacity to the active cluster operations, reinforcing the capacity on staff on the ground.

 

JOB PURPOSE

The objective is to contribute to the implementation of the GLC Work-plan and Logistics Cluster Strategy for the Americas region to ensure that Logistics Cluster operations at field level meet the expectations of partners and donors for logistics and preparedness support through coordination, information management, and service provision. Further, contribute to the GLC undertaking to strengthen national supply chain resiliency as part of the GLC preparedness activities in the region.

The Information Management Officer reports to the Regional Preparedness Coordinator based in RBP and the Head of Information Management based in HQ.

KEY ACCOUNTABILITIES (not all-inclusive)

 

1. Support the monitoring and reporting responsibilities for the GLC Preparedness Project in countries under Regional Bureau of Panama’s oversight, in order to maintain the highest degree of transparency and accountability to the stakeholders.

2. Support Field Preparedness Officers rolling out the Project at country office level in close support with the Regional Preparedness Coordinator.

3. Field support (operations and preparedness)

4. Ensure Logistics Cluster Field Preparedness Officers are informed of information management tools and systems made available by the GLC.

5. Support the preparation of internal reporting documents, Standard Operating Procedures (SOPs), ensuring they are regularly revised/updated as required.

6. Support with global internal, external and donor reporting related to the Preparedness Project.

7. Ensure that accurate, consistent information concerning all Global Logistics Cluster preparedness countries in the region is entered into current standardized templates and posted on the 8. Logistics Cluster website where relevant.

9. Edit documents and provide constructive feedback to Field Preparedness Officers who produce Logistics Cluster products/reports.

10. Support the publication and the production of accurate, consistent information concerning the Preparedness project through focused communications materials, and on social media where relevant.

11. Build and maintain links with other GLC partners working towards common logistics preparedness goals as a means to build and maintain technical and response capacity.

12. Support Field Preparedness Officers in reinforcing National Disaster Management Organization’s (NDMO) capacities to maintain internal and external information sharing mechanisms and systems; assessment formats, central file store, archive, reporting systems updated and running.

13. Collaborate with relevant parties/stakeholders on in-country preparedness related mapping activities and analyses of mapped networks.

14. Train and coach national and field-based IM staff.

15. Support the onboarding process of Field Preparedness Officers and when required, deploy to the Country Office to support the Regional Preparedness Coordinator for the onboarding briefing.

Surge Capacity

1. Deploy as a Logistics Cluster Field IM Officer as required, and be capable of fulfilling all duties specified in the Field IM Officer ToR.

2. Support the publication of accurate, consistent information concerning Logistics Cluster operations through focused communications materials, and in standardized and/or ad-hoc reports upon request from partners and WFP management.

3. Liaise with Logistics Cluster participants, other cluster members, and national counterparts to gather information for the production of IM products, ensuring that challenges and concerns relating to the logistics operation are represented.

4. Establish and maintain internal and external information sharing mechanisms and systems; assessment formats, central file store, operations archive, reporting systems.

5. Ensure all publications are in line with GLC standards and templates.

Global Logistics Cluster Activities

1. Deploy as a Logistics Cluster Field IM Officer as required, and be capable of fulfilling all duties specified in the Field IM Officer ToR.

2. Support the publication of accurate, consistent information concerning Logistics Cluster operations through focused communications materials, and in standardized and/or ad-hoc reports upon request from partners and WFP management.

3. Liaise with Logistics Cluster participants, other cluster members, and national counterparts to gather information for the production of IM products, ensuring that challenges and concerns relating to the logistics operation are represented.

4. Establish and maintain internal and external information sharing mechanisms and systems; assessment formats, central file store, operations archive, reporting systems.

5. Ensure all publications are in line with GLC standards and templates.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University Degree in Social Sciences, International Relations, Communications, Journalism or Related field; or First University Degree with additional years (three) of related work experience and/or training/courses.

Work Experience: at least 1 or two years of work experience mainly in Communications or Logistics . Experience in the humanitarian field is desirable.

Languages: Fluency in English and Spanish are required, both oral and written communication. Proficiency in French is a distinct advantage.

Key skills: Excellent communication skills; high attention to detail and proofreading ability; good research and analytical skills; ability to meet deadlines and work under pressure as part of a team; ability to work independently. Experience in using Social Media in a professional context.

Technical skills: Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint. Demonstrated ability in data acquisition and knowledge of Access or other database tools is a great advantage. Experience with HTML is also a plus. Demonstrated ability in BI platforms like Power BI or Tableau is a distinct advantage.

TERMS AND CONDITIONS

Position: Information Management Officer (Global Logistic Cluster)

Number of openings: 1

Unit: Supply Chain

Based in: Panama City, Panama

Type of Contract: Service Contract

Level: SC- 8

Duration: 6 months

Only short-listed qualified candidates will receive an acknowledgement.

This position is open only to Panamanian citizens or residents with permanent work permit.

HOW TO APPLY

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are internal applicant, apply through your E-Recruitment profile.

In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application. Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous selection process.

DEADLINE FOR APPLICATIONS

The deadline to apply is November 26, 2021.

Link to apply:

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=151372&company=C0000168410P

“Qualified applicants, especially female applicants, are encouraged to apply”

 


Information Management Officer (Global Logistics Cluster) SC-8


WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

The selection will be competitive; WFP is committed to promoting…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Job Type
    Contract
  • Application Deadline
    November 26, 2021
  • Education
    Master's Degree Required
  • Professional Level
    Professional

Location

On-site
Panama City, Panama

How to Apply

 

HOW TO APPLY 

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are internal applicant, apply through your E-Recruitment profile.

In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application. Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous selection process.

DEADLINE FOR APPLICATIONS

 The deadline to apply is November 26, 2021.

Link to apply:

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=151372&company=C0000168410P

 

HOW TO APPLY 

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are internal…

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