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Administrative Associate (PREA)

Posted by
Impact Justice
|
Washington, DC
New
|
Published 2 days ago

About Impact Justice

Impact Justice dares to dream of a humane and restorative system of justice in the United States. Through innovation, research, policy, and advocacy, we are forging a new path to a justice system that is fair to all of us. In addition to our core programs around the enforcement of the Prison Rape Elimination Act, Restorative Justice, and the Research and Action Center, we are continually adding more to our portfolio of programs. Overall, we all work to reduce the number of individuals (adults and youth) entangled in the criminal justice system, to improve conditions and outcomes for those who are currently incarcerated, and to provide opportunities to those who are rejoining communities. We employ a national team of advocates, researchers, monitors, practitioners, and experts united by this vision. We work closely with communities of color, the lesbian, gay, bisexual, questioning, gender nonconforming, and transgender communities, the formerly incarcerated, and we are continually looking for opportunities to bring those with lived experience in those communities into our teams. A majority of individuals on our current executive team identify as BIPOC and/or LGBTQ. We’re committed to living our values and to creating the kinds of equitable and inclusive team environments internally that we fight to help create in our broader communities.


Check us out at www.impactjustice.org.

The Job/Summary Position Description

Impact Justice is seeking an Administrative Associate to join our DC-based team. This position will support the information systems division of Impact Justice’s Prison Rape Elimination Act (PREA) portfolio, including the National PREA Resource Center (PRC), the Site-Based PREA Implementation Support Program, and the PREA Targeted Implementation Planning and Support (PREA TIPS) Program. Each program is funded through a cooperative agreement with the Bureau of Justice Assistance (BJA), Office of Justice Programs (OJP), at the Department of Justice (DOJ) and support ongoing work to implement the PREA Standards and reduce sexual abuse in confinement settings. The successful candidate will be a problem-solver who is detail-oriented, has strong communication skills, and is able to manage multiple moving pieces and tasks in a timely and efficient manner. Applicants should be comfortable working in a complex, deadline-driven environment that often grows organically based on emergent needs.

Position-Specific Responsibilities:

●       Responsible for systems administration of various PREA information systems, primarily our Learning Management System (LMS) and Communities of Practice Portal (CoPP). This includes providing first-tier user troubleshooting support for both external and internal users; making configuration changes; serving as a point of contact with systems vendors; and updating learner enrollments, building new courses, and managing online resources.

●       Assists with systems training, including onboarding new staff to PREA information systems, identifying knowledge gaps related to digital literacy or opportunities for process improvements, and assisting with developing training materials and/or systems user guides.

●       Supports a dedicated team with database administration of the PRC's Salesforce instance, including providing troubleshooting support to PRC staff; building reports, list-views, and email templates; creating or updating fields and page layouts; building forms and form connectors; importing records; building automations; and evaluating new features.

●       Provides data tracking support for the PREA team, particularly related to the administration of the cohort-based PREA auditor recertification process that occurs biannually, including tracking requirement completion, data entry, and communicating with auditors.

●       Provides administrative support to the data, information systems, and/or online learning and engagement teams as needed.

●       Other administrative duties as assigned, per the administrative functions listed below.

 

General Administrative Associate Functions/Duties May Include:

·      Administrative support: Providing various support to the team, the department, or an individual leader, such as managing calendars, arranging for travel, drafting communications, preparing and producing online or written materials, expense processing, recordkeeping, administering department or program processes (e.g., processing training candidate applications)

·      General office management: Arranging for office and equipment supplies and maintenance, mail collection and distribution, planning and implementing the physical office environment, liaising with vendors, implementing necessary internal communications, acting as the primary point of contact for general internal and external contacts, providing new hire onboarding and training

·      Meeting and event support: Coordinating calendars and scheduling meetings, assisting with event planning and logistics, producing materials and arranging for necessary equipment, arranging staff travel, preparing agendas, taking notes, and following up on action items

·      Administering online systems: Maintaining operational and recordkeeping tools used by the department including entering data, producing reports, troubleshooting problems, training and providing support to users, preparing related documentation

 

Qualifications

●       High school graduate/GED and three years of either educational or work experience which has developed strong writing, organization, and communication skills. Ideal candidates will have a demonstrated work history with progressive responsibility in tasks related to the job functions and some familiarity with the criminal justice system.

●       Organization skills: the successful candidate must be highly organized and have excellent attention to detail. The intricate and complex nature of this position requires that the successful candidate demonstrate skill in consistency and precision.

●       Communication skills: the successful candidate will be required to conduct, both verbally and in writing, professional interactions with corrections, detention, and law enforcement personnel, as well as with DOJ-certified PREA auditors, members of DOJ’s PREA Management Office, and Impact Justice staff.

●       Problem-solving skills: the successful candidate will be able to troubleshoot and resolve problems across various PREA information systems and components.

●       Strong computer skills and internet literacy: the successful candidate will have an aptitude for learning new technologies and/or computer systems.

●       Proficiency in Google docs and Office Suite (e.g. Word, Excel, etc.).

●       While on-the-job training will be provided, demonstrated knowledge of Salesforce or related CRM systems is preferred, but not required. 

About Impact Justice

Impact Justice dares to dream of a humane and restorative system of justice in the United States. Through innovation, research, policy, and advocacy, we are forging a new path to a justice system that is fair to all of us. In…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Application Deadline
    May 16, 2021
  • Education
    High School Diploma Required
  • Professional Level
    Entry level

Salary

$48,000 - $50,000

Location

Temporarily Remote
Work must be performed in or near Washington, DC
Associated Location
Washington, DC, USA

How to Apply

How to Apply

Applicants must submit a current and relevant resume as well as a cover letter that addresses their specific interest in and suitability for the position. Application materials must be sent to systemsaa@impactjustice.org, by May 16, 2021.

How to Apply

Applicants must submit a current and relevant resume as well as a cover letter that addresses their specific interest in and suitability for the position…

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