Financial Manager, Non-Profit


Job Type

Full Time

Salary

Details: Salary is commensurate with experience.

Published:

04/14/2018

Address

3100 Military Road Northwest
Washington
District of Columbia
20015
United States

Description

OVERALL RESPONSIBILITIES:

The Financial Manager performs a key role in serving our $6.5 million, 1,200 member not-for-profit religious institution. This individual maintains the financial books and records of the temple with accuracy, integrity, and adherence to professional accounting standards and Temple Sinai policies. He/she oversees financial operations including financial records, billing, payroll and financial reporting, with the support of a full-time bookkeeping assistant. He/she works collaboratively as a part of larger staff team, with volunteers and directly in support of temple members. High levels of interpersonal, customer service and organization skills are required for this job.


JOB DUTIES:

Payroll & Benefits –

  • Prepares the payroll to be communicated to a third-party vendor who creates the payroll and federal and state filings, and ensures that the payroll created by the vendor is accurate. Requires extensive coordination with the Executive Director, and Directors of the Nursery and Religious Schools.
  • Administers financial activities related to employee insurance benefits and pension matters. This work includes setting up the deductions from the employee’s payroll, ensuring that the insurance company appropriately bills the temple, and ensuring that monies are transferred to the temple’s pension fund on a monthly basis. Requires close collaboration with the Executive Director or designee, and on-going relationships with applicable vendors.
  • Maintains annual and sick leave records for 36 staff.


Accounts Payable – Ensures the timely payment of invoices, ensuring that checks are appropriately coded in the general ledger.


Accounts Receivables –

  • Manages billing and collection activities pertaining to membership and religious school enrollment
  • Prepares monthly invoices, monitors receipts, and updates monthly bills, including reporting to the Executive Director on members who are in arrears
  • Creates a new membership billing database each fiscal year to invoice according to member pledges.
  • Serves as the primary contact with members on issues of payment and billing questions; responding in a professional manner and maintaining confidentiality.
  • Maintains and operates financial (QuickBooks) and member databases, which must be aligned and reconciled


Financial Record-Keeping

  • Reconciles all asset and liability accounts to appropriate subsidiary records, which are also created by and maintained by the Financial Manager.
  • Monitors cash flow and transfers funds between investment and operating accounts, as necessary, to maximize income and maintain appropriate cash balances for operating needs.
  • Maintains inventory of fixed assets and related depreciation schedules.
  • Reconciles all the bank accounts, with review by the Executive Director.
  • Reviews all work of the bookkeeper related to the financial operations.


Financial Reporting & Budget –

  • Develops necessary financial data for management and reporting purposes.
  • Prepares monthly statements of financial transactions, assets, and liabilities.
  • Prepares monthly reports for budget vs. actual for the operating budget and asset balances and activities for 26 funds.
  • Prepares detailed financial reports of operations as requested by the Executive Director on a both a regular and ad-hoc basis.
  • Maintains all income and expense reporting based on cost center information.
  • Provides financial information for the annual budget process as requested by the Executive Director and to respond to questions from various committees.


Investments –

  • Facilitates the receipt of stock payments/gifts from temple members. Executes investment trades under the direction of the Finance Committee.
  • Monitors on a daily basis the receipt of stock donations to minimize a potential loss when there are adverse market movements.
  • Accounts for the investments of the temple, including creating and maintaining spreadsheets to calculate monthly interest income for CDs and money market accounts, realized and unrealized gains and losses on investments, and dividend income. Includes allocating appropriate investment income to each fund.


Audit Preparation - Serves as the principal liaison for the annual audit by external auditors. Includes preparing preliminary schedules, reports and documents needed by the external auditor, as well as preparing year-end closing entries.


Key Financial Processes – Recommends appropriate financial operating policies and procedures to ensure the adequacy of internal control, and seeks to maximize the use of technology to improve efficiency and effectiveness.


CORE COMPETENCIES:

1.    Integrity & Trust

o   Maintains the highest level of integrity in managing financial and personal information.

o   Works with discretion and tact in an environment exposed to a high level of confidential information.

o   Committed to being reliable and dependable.


2.    Interpersonal

o   Positive attitude and collaborates with others to create and sustain positive working relationships.

o   Friendly, outgoing personality with excellent listening skills.

o   Compassionate and comfortable with a wide range of people.


3.    Organization

o   Strong organizational skills with high attention to detail.

o   Successful at working in a fast-paced and rapidly changing work environment, handling multiple tasks concurrently and efficiently.


4.    Communication

o   Excellent communication skills.

o   Communicates clearly and courteously in writing, by phone, and in person.


5.    Initiative

o   Thinks independently while acting collaboratively.

o   Problem-solver.

o   Pro-active in seeking opportunities to make operations run more efficiently and effectively, and openness to implementing changes.


EDUCATION and EXPERIENCE:

  • College degree required.
  • 5+ years of successful experience managing financial operations for a similar size organization. Not-for-profit organization experience preferred.
  • Advanced technology skills including PC skills with high proficiency with Quickbooks, on-line banking, Microsoft Office Suite, database and CRM systems.
  • Able to new software programs easily.


PHYSICAL REQUIREMENTS

1.   The majority of the work is performed in an office environment during regular office hours, requiring the ability to sit at a desk throughout the day, using a computer and telephone.

2.   Must be able to move throughout building, and lift objects of up to 10 pounds.


Temple Sinai provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Temple Sinai complies with applicable state and local laws governing nondiscrimination in employment.

Benefits

Full benefits package including:

  • Employer subsidized group health, dental and vision
  • Employer provided life and long term disability insurance
  • Pension plan with employer contribution
  • Flexible spending and transit plans offered
  • Paid vacation and sick time
  • Federal and Jewish paid holidays

Level of Language Proficiency

Excellent verbal and written English language skills are required.

Professional Level

Managerial

Minimum Education Required

4-year degree

How To Apply

hr@templesinaidc.org

Please submit a resume and letter of interest via email to hr@templesinaidc.org


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