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Grants Manager and Payroll Administrator

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JOB DESCRIPTION


Position Title;                     Grants Manager and Payroll Administrator

Date Modified:                    Oct 13th 2021

FSLA Classification:         Exempt

Reports to:                          Controller

Position Purpose:             This position will assist the Director of Finance and Operations in tracking and reporting restricted program area funding. Mercy Center has a budget of approximately $3.7M.

Mercy Center, a community center for women and children in the South Bronx, seeks a sharp, detail oriented, experienced individual who can share our passion and commitment to the community we serve. Mercy Center (www.MercyCenterBronx.org) has served the women and families of Mott Haven, in one of the poorest Congressional Districts in the nation, for nearly 25 years.

This position will assist the Director of Finance and Operations in all areas of Govt Contract Invoicing and Reporting as well as Payroll Processing, and reporting of restricted program area funding.

This is a full-time position that requires flexibility in scheduling and may require additional hours surrounding monthly Government Contract deadlines, annual Audits and Budget preparation.

Essential functions

  • Prepare monthly and Qtly invoices and other reporting for Government contracts
  • Maintain tracking systems of Government Contracts monthly billing and redesign as needed to ensure proper invoicing
  • Manage, update, and oversee maintenance and organization of all grant documents (e.g. narratives, financials, agreements, amendments, reports, and invoices) in both hard copy and electronic filing systems
  • Review and Maintain Monthly expenses allocation report and supporting documentation
  • Assist with the preparation of Contract Budgets and Budget Modifications
  • Assist with Agency Audits, Government Annual Audits and interim Monitoring visits and preparation as needed
  • Follow up with Government representatives on Contract billing issues
  • Serve as Administrator of Outsourced Online Payroll;
  • Process semi-monthly payroll
  • Review all changes, including deductions, new hires and termination prior to processing
  • Review and process annual benefit premiums and deductions
  • Provide compensation data as needed to outside agency, including unemployment services, worker’s comp, garnishment etc.
  • Supply payroll and tax related information as needed
  • Address payroll related questions from staff
  • Assist with Annual Budget preparation, entering program/Department Budgets into Fund EZ Accounting Software
  • Support other accounting staff when needed


Qualifications

  • Bachelor’s degree in accounting, finance or related field required. Master’s degree or CPA preferred
  • Must have a minimum of 3 years of progressive grants management experience government and other grants. DYCD experience strongly preferred
  • Comprehensive knowledge of Uniform Guidance, GAAP, Federal, State & City regulations and nonprofit accounting requirements
  • Self-directed and motivated, must be able to manage multiple and complex assignments and meet deadlines
  • Must be flexible and willing to adjust work schedule as necessary in order to meet deadlines
  • Excellent oral, written, interpersonal, organizational and problem-solving skills; able to multi-task, strong follow-through skills and detail oriented
  • Strong knowledge of non-profit accounting
  • Advanced Excel skills required

Partial Remote work schedule possible. Must be able to travel to the Office when necessary.

JOB DESCRIPTION


Position Title;                     Grants Manager and Payroll Administrator

Date Modified:                    Oct 13th 2021

FSLA Classification:         Exempt

Reports to:                          Controller

Position Purpose:             This position will assist the Director of Finance and Operations…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Job Type
    Contract
  • Start Date
    November 8, 2021
  • Application Deadline
    November 5, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Managerial

Salary

At least USD 75,000D.O.E

Benefits

Benefits Summary Plan

June 2020

Mercy Center pays up to $500 per month of coverage

·        Health Insurance –Healthpass Exchange offers Healthfirst, Oscar, Oxford

o  Waiting period: first of the month following one month of employment

·        Dental Insurance – Guardian – through HealthPass Exchange

o  Waiting period: first of the month following one month of employment

o   HealthPass offers 2 Guardian plan options

·        Vision Insurance – Guardian – through HealthPass Exchange

o  Waiting period: first of the month following one month of employment

o  HealthPass offers multiple Guardian plan options

·        Section 125 FSA

o  Health flexible spending account administered through Paychex

o  Maximum contribution per year $1,200.00

o  Eligibility Date = 30 days from hire; Entry Date = 1st day of the month after Eligibility Date; new employee must register at least 6 days prior to Entry Date.

·        Mutual of America 403(b) Plan

o  Employee contributions only – no employer contribution or match at this time

·        Guardian Basic Life, Accidental Death, and Short Term and Long Term Disability

o  Waiting period: first of the month following one month of employment

o  Employer pays entire premium

o  Employees can purchase additional coverage through the HealthPass Exchange

Additional life and security plans are offered through Health Pass at employees expense

Generous Annual Holidays and vacation schedule

Benefits Summary Plan

June 2020

Mercy Center pays up to $500 per month of coverage

·        Health Insurance –Healthpass Exchange offers Healthfirst, Oscar, Oxford

o  Waiting period: first of…

Location

Remote
Work may be performed anywhere in United States
Associated Location
377 East 145th Street, Bronx, NY 10454-1006, United States

How to Apply

Please log onto paycom site using link to complete the application process. All applicants must go thru this link. Any issues then please email lsimmons@mercycenterbronx.org

All applicants must submit a cover letter.

Please log onto paycom site using link to complete the application process. All applicants must go thru this link. Any issues then please email lsimmons@mercycenterbronx.org

All…

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