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Part-Time Remote Executive Assistant in Cape Cod, MA ONLY (Mid-Cape)

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Published 6 days ago

Part-Time Remote Executive Assistant - Cape Cod, MA (Mid-Cape Area)

Primary administrative staff for Massachusetts Breast Cancer Coalition (MBCC), supporting the Executive Director. MBCC requires a candidate with a skilled administrative background, strong writing skills, a professional demeanor, and the ability to effectively multi-task under deadlines. The individual must have the ability to work in collaboration with all members of MBCC, demonstrate flexibility and the ability to effectively manage time and multiple priorities. The optimum candidate will effectively and continually look for ways to improve administrative operations and to promote MBCC’s mission, philosophy, and goals.

This position offers an attractive part-time schedule for working mothers or retired professionals: 10 hours a week total, with extra hours for events. Travel is minimal except for the occasional need to travel to storage unit (Yarmouth, MA) and on-site assistance required the day before and the day of major events in June, August, and October. General office costs, phone, and travel expenses are not reimbursed for this position.

The job will include the following responsibilities:

  • Serve as an assistant to the Executive Director: drafting emails, proofing communications, and completing outreach (mass emails).
  • Assistance with oversight of intern assignments
  • Provide critical support for in-person and remote events
  • Independently complete general writing assignments including press releases, outreach emails, formal invitations, and newsletter support.
  • Manage consultant contracts, new hire documentation, and annual conflict of interest forms for staff and board.
  • Schedule meetings, conference calls, and interviews for Executive Director.
  • Prepare bi-monthly board reports to be sent to Bookkeeper.
  • Submit funding applications to banks as directed.
  • Assist with fundraising efforts, including the process of securing event sponsorships.
  • Support social media for Special Events including Twitter, Facebook, Instagram, and MeetUp.
  • Maintain office files in compliance with appropriate retention policies.
  • Provide support for other special projects as they arise.

Required knowledge, skills, and abilities

  • Working knowledge of office practices and procedures and ability to perform a variety of administrative assignments requiring independent thinking and attention to detail.
  • Strong written and verbal communication skills, including editing and proofreading, are mandatory.
  • Ability to work under the pressure of strict deadlines
  • Participatory work style and ability to receive feedback
  • Experienced with time management, meticulous and detail-oriented, able to manage a large volume of email and phone messages
  • Strong computer skills utilizing Microsoft Office (Word and Excel) and an in-depth understanding of social media required. Experience with DropBox, WordPress, Constant Contact, and standard event platform (RaceRoster).
  • Working knowledge of donor software
  • Strong organization skills and critical thinking techniques to attain success.
  • Ability to understand and carry out complex oral and written instructions.

Application Requirements:

Please provide the following when applying for this posting. Consideration will not be given to anyone who does not include the following:

• Resume

• Cover letter

Upon request you will be required to supply the following:

• 2 references

• 2 short writing samples

Part-Time Remote Executive Assistant - Cape Cod, MA (Mid-Cape Area)

Primary administrative staff for Massachusetts Breast Cancer Coalition (MBCC), supporting the Executive Director. MBCC requires a candidate with a skilled administrative…

Details at a Glance

  • Time Commitment
    Part Time Schedule

Location

Remote
Work must be performed in or near Barnstable, MA
Associated Location
Barnstable, MA, USA

Apply to This Job

Instructions:

Application Requirements:

Please provide the following when applying for this posting. Consideration will not be given to anyone who does not include the following:

• Resume

• Cover letter

Upon request you will be required to supply the following:

• 2 references

• 2 short writing samples

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