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Office Manager

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Published 18 days ago

Position:         OFFICE MANAGER POSITION

 

Status:            FULL-TIME POSITION - Monday-Friday, 9-5pm

              (3 days in office, 2 days remote as of 5/1/2021, subject to change)

 

Reports to:      Executive Director

 

PURPOSE: Pathway to Possible (P2P) is a congregate care facility and allows the independent living and assisted living for adults with developmental disabilities in the Newton and Wellesley areas. Our mission is to provide housing, support, and advocacy for people with cognitive and developmental disabilities – and their families – while erasing barriers, building confidence, empowering independence, and expanding opportunities that enrich their lives and their communities.

Job Summary:

The Office Manager will oversee the general administrative function and activities of the Pathway to Possible Main Office. They will have an active role in the processing of the financial accounts of the clients in our care, assist in financial audit prep, and provide administrative support to the leadership team.

 

Supervisory Responsibilities:

·       Oversees the daily work activities of the office.

·       Oversees the IT Consultant, specifically initializing service calls for Main Office staff.

·       May handle or assist with Executive Director board duties, Director of HR administrative duties & Program Director administrative duties.

 

Duties/Responsibilities:

·       Provides clerical support when needed to assist leadership staff with assigned administrative duties such as screening phone inquiries, sorting and distributing mail, preparing documents, and maintaining calendars.

·       Will assist in Financial services, such as audit prep, assist in processing financials for clients and banking receipts, and working collaboratively with the agency financial consultants.

·       Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.

·       Maintain inventory of all office supplies; orders new supplies as needed.

·       Maintains office files; implements an efficient system for other staff to access files and records.

·       Performs other related duties as assigned.

 

Required Skills/Abilities:

·       Extensive knowledge of office management procedures.

·       Excellent verbal and written communication skills.

·       Self-starter, ability to work independently and problem solve.

·       Excellent interpersonal and customer service skills.

·       Excellent organizational skills and attention to detail.

·       Excellent time management skills with a proven ability to meet deadlines.

·       Proficient with Microsoft Office Suite or related software.

·       Must be able to work/commute to the Newton office.  This is not a remote work position.

Education and Experience:

·       High school diploma or equivalent required; Bachelor’s degree preferred.

·       At least three years of administrative and clerical experience required.

Physical Requirements:

·       Prolonged periods sitting at a desk and working on a computer.

·       Must be able to lift up to 15 pounds at times.

 

If you are interested in being considered for this position, please submit your resume and cover letter to the Director of HR, Alyssa Pesce at apesce@pathway2possible.org for review as soon as possible.

 

Position:         OFFICE MANAGER POSITION

 

Status:            FULL-TIME POSITION - Monday-Friday, 9-5pm

              (3 days in office, 2 days remote as of 5/1/2021, subject to change)

 

Reports to:      Executive Director

 

PURPOSE: Pathway to Possible (P2P) is a congregate care facility…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    May 3, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Entry level

Salary

At least $45,000

Benefits

Benefit eligible position. BCBS health, dental & vision. Life, LTD & STD; PTO & Paid Holidays.

Benefit eligible position. BCBS health, dental & vision. Life, LTD & STD; PTO & Paid Holidays.

Location

On-site
1301 Centre St, Newton Centre, MA 02459, USA

Apply to This Job

Instructions:

Please forward cover letter and resume to Pathway to Possible Human Resources Department.

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