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Finance and Administration Manager

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Published 10 days ago

The Finance and Administration Manager will be a strategic thought-partner and report to the Chief Financial Officer (CFO). The successful candidate will be a hands-on and participative manager and will lead and develop the Finance operations, financial reporting and compliance for NY office. Additionally, the candidate will lead the Human Resources function for New York employees.


Responsibilities:

Financial Management & Reporting

Manage NY Finance activities. Record all New York transactions and reconcile the balance sheet accounts and income monthly.

Oversee SHOFCO’s global finance reporting and approve Kenya’s monthly financial reports.

Prepare and communicate monthly and annual global financial statements in compliance with GAAP.

Revenue & Grant Reporting

Work closely with the Development teams in Kenya and NY to recognize revenue accurately, with proper restrictions for purpose and time.

Maintain an updated schedule of grants, including proper program restrictions, periods covered and pledges receivable. Present quarterly reports to the Development team regarding the use of funds for each restricted grant, indicating any material delay in grant-related expenditures.

Prepare budgets and financial reporting materials for donors, and oversee all financial, project/program, and grants accounting.

Prepare quarterly reports for the Development team, informing on fundraising gaps that will guide the Development team efforts.

Audit & 990 filing

Coordinate and lead the annual audit process and the 990 filings, liaise with external auditors; assess any changes necessary. Oversee the Kenya Audit process.

Financial Planning and Analysis

Oversee and lead the annual budgeting and planning process, ensuring its consistency with the organization’s strategy and vision. Review departmental budgets, and submit the annual budget to senior leadership for approval;

Review monthly the Cash Flow projections and ensure it is aligned to the approved budget.

Maintain budgeting and forecasting models, monitoring progress and changes, and keep senior leadership team abreast of the organization’s financial status.

Support the quarterly Board committee process (audit, finance) by editing and reviewing the Board packets.

Systems, policies, & Controls

Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual. Ensure compliance with donor requirements.

Oversee the development, implementation, and maintenance of the financial management system.

Effectively communicate and present critical financial matters to the Chief Financial Officer.

Human Resources

Review and approve NY office bi-monthly payroll, working closely with Trinet to make corrections and understand unusual cases. Be the relationship manager with Trinet (payroll administrator).

Further develop SHOFCO’s human resources and administration for the New York office, enhancing professional development, compensation and benefits, performance evaluation, and training.

Coordinate with the Human Resources Department in Kenya to develop and maintain the New York office HR policies and procedures.

Administration

Facilitate the approval and processing of NY office accounts payable, including employees' expense reimbursements and credit card reports.

Approve payments for the Kenya entity.

Process all mail received at the NY office. Deposit all checks and inform the receipt to the Development team for Salesforce recording.

Oversee contract management activities, payroll, and cash flow management to ensure efficient and consistent operations as the organization scales.

Maintain a schedule of insurance options and packages for New York and Kenya, and work closely with brokers to ensure sufficient coverage.

Oversee the charitable solicitation registration and renewal filing for each state. Work to renew the registration with the Secretary of State of Connecticut and New York. Partner with legal counsel to register new SHOFCO entities abroad for fundraising purposes.

Facilitate the annual renewal of the PCI standards compliance certification.

Coordinate the annual book order and delivery for the Education program, and other program expenses incurred at the New York office.

Prepare annual returns for vendors and file with the IRS (1099/1096).

Ad-hoc Tasks

The Director of Finance & Administration will be requested to support the CFO from time to time with projects and assignments that arise. This role will work very closely with the Chief Advancement Officer as our NY SHOFCO Ambassadors, setting the tone and attitude that exemplifies our vision, core competencies, and values.


Experience and Qualifications:

A bachelor’s degree in finance or accounting is required, and a master’s degree in business administration (MBA) or a professional designation such as certified public accountant (CPA) or certified management accountant (CMA) is preferred.

Knowledge of GAAP is required. 

Previous experience at a not-for-profit organization and global organizations is highly valued.

Grant management experience is a plus.

At least seven to 10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience.

The ideal candidate is detail-oriented and has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area.

Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds.

Technology savvy with advanced Excel skills and knowledge of accounting and reporting software. ERP system experience is preferred.

Experience with SAP highly desirable

A successful track record in setting priorities; keen analytic, organization, and problem-solving skills which support and enable sound decision making.

Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.

A multi-tasker with the ability to wear many hats in a fast-paced environment.

Personal qualities of integrity, credibility, and dedication to SHOFCO’s mission.

Right to live and work in the US


To apply, please send your resume and cover letter to usjobs@shofco.org, with "Finance and Administration Manager -- YOUR NAME" in the subject line.

The Finance and Administration Manager will be a strategic thought-partner and report to the Chief Financial Officer (CFO). The successful candidate will be a hands-on and participative manager and will lead and develop the Finance…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required

Level of Language Proficiency

English, fluent

English, fluent

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
New York, NY, USA

How to Apply

To apply, send your resume and cover letter to usjobs@shofco.org, with "Finance and Administration Manager -- YOUR NAME" in the subject line.

To apply, send your resume and cover letter to usjobs@shofco.org, with "Finance and Administration Manager -- YOUR NAME" in the subject line.

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