Sr. Program Assistant

Job Type

Full Time

Salary

Minimum: $40,000
Maximum: $45,000

Published

09/05/2018

Address

901 4th Street Northwest
Washington
District of Columbia
20001
United States

Description

DISTRICT OF COLUMBIA BAR

SENIOR PROGRAM ASSISTANT

POSITION DESCRIPTION


The District of Columbia Bar has an immediate opening for a Senior Program Assistant (SPA) in the Continuing Legal Education (CLE) Department.  This position supports the Manager, Certification and Program Planning (MCPP) with the accreditation process of CLE courses for the District of Columbia Bar CLE Program.  Additionally, the SPA assists in the development of the administrative functions associated with obtaining and maintaining approval for all online/on-demand courses for the D.C. Bar. This position reports to the Manager, Certification and Program Planning (MCPP).


ESSENTIAL DUTIES AND RESPONSIBILITIES


Serves as primary point of contact for obtaining and maintaining current accreditation for all online/on-demand programming. Obtains and maintains pre-accreditation (and post-accreditation, where appropriate) for all online/on-demand courses.


Works directly with the Program Attorney to ensure courses meet necessary accreditation standards and troubleshoots problems as they arise. Maintains continuous and accurate communication with all key parties to ensure programs are suitable for online/on-demand format.


Monitors and remains informed about each state’s MCLE rules and requirements for live and online/on-demand programming. Keeps supervisor and other key staff informed about changes, as they effect program content and availability of accreditation. Updates CLE reports and forms to reflect accreditation rule changes.


Develops and maintains standard operating procedures for online/on-demand program processes and trains staff as needed.


Collects and reviews information on courses to determine appropriate MCLE accreditation reporting needs for each course.


Applies MCLE accreditation rules to develop course accreditation application submissions. 


Monitors course approvals from various MCLE states to ensure that proper credits are granted, keeps informed about the various categories of credits that MCLE states apply to courses and verifies that credits have been granted in appropriate categories. Files the approvals after they are received.


Assists with course pre- and post-accreditation activities, to include: verifying attendance; creating, updating and generating MCLE forms; and reviewing the supporting documentation required for accreditation processes.


Develops and enters MCLE accreditation information and data onto MCLE states’ on-line CLE databases and web calendars.


Assists with file scanning for compliance with MCLE reporting and document retention needs.  Reviews and verifies completeness and accuracy of both paper and electronic MCLE files after they have been scanned into the electronic archival database.  


Updates and maintains MCLE statistics for all CLE reports including annual reports to the D.C. Bar Board of Governors and other reports to MCLE authorities.


Assists with phone coverage and takes phone registrations for courses. Responds to MCLE questions and information requests.


Prepares and sends MCLE forms that must be mailed to attorneys, including re-sending appropriate MCLE forms after completing required verifications.


OTHER DUTIES AND RESPONSIBILITIES


Performs other duties as assigned.


MINIMUM QUALIFICATIONS


Associate’s degree with a minimum of two years of relevant work experience or a combination of education and relevant work experience equal to four or more years. BA/BS preferred. Familiarity working in an education environment is a plus.


Proficiency in Microsoft Office Suite, specifically in Access, Word and Excel.


Must be detail oriented, able to multi-task and work in a fast paced environment and able to work with minimal supervision.  Demonstrated ability to meet deadlines on a consistent basis.


Excellent organizational abilities and ability to manage several priorities in a day; must be adaptable, creative, and self-motivated.


Must work well in a team environment and be able to interact with Bar members, volunteers, the public and staff.


Ability to handle and maintain the confidentiality of highly sensitive information.


ADDITIONAL INFORMATION

Salary is commensurate with experience. This is a non-exempt position. The D.C. Bar has an excellent benefits package.


This is not an attempt to list all essential functions of this position. It is recognized that job duties may change over time based on the Bar’s needs.


The D.C. Bar is an Equal Opportunity Employer.

Benefits

The DC Bar has an excellent benefits package

Professional Level

Entry level

Minimum Education Required

2-year degree


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