Development Coordinator

Job Type

Full Time


Details: Compensation depends on experience but will likely start at $15/hour (approximately $31,000 per year).




United States


The ACLU of Wisconsin seeks an experienced Development Coordinator to work in our Milwaukee office. The Development Coordinator will work with a diverse staff and volunteers to support the Development Director in our efforts to raise the resources for our expanding programs. The ACLU-WI is affiliated with the national American Civil Liberties Union. We promote and defend the civil liberties and civil rights of all Wisconsin residents by means of education, litigation, and advocacy. The ACLU has more than 13,000 members in Wisconsin. Visit the ACLU of WI’s web site at to learn more.

The Development Coordinator will report directly to the Development Director, work closely with the Executive Director, and in concert with other staff as assigned. This is a full-time non-exempt position.


The Development Coordinator serves as the expert of the donor database, providing a variety of functions including gift entry and tracking, data analysis, reporting, database management, and acknowledgment generation. This individual will work collaboratively with the Development Director to create and recommend solutions, and oversee controls and procedures in data management and best practices. In addition, the Development Coordinator will provide administrative support to the Development Director and other senior staff as needed.

  • Draft correspondence including acknowledgements, sponsorship requests, e-news, invitations and other materials;
  • Assist the Development Director with all tasks related to donor visit prep and debriefs;
  • Database management:
  • Create, maintain, and run reports on donor records and data in Salesforce.
  • Maintain accurate records of all donations, online, in-kind and third-party gifts, sponsorships, and foundation grants.
  • Serve as primary liaison with the National ACLU database support team for custom reports, enhancements, uploads of data and NCOA maintenance. Participate in ongoing database trainings and check-in conference calls;
  • Reconcile gift entry monthly with the finance manager, and provide support during the annual National ACLU reconciliation process and annual audit.
  • Grants
  • Function as primary grant writer
  • Create a system to track and manage all grant applications and report deadlines
  • Ensure grant compliance throughout grant period including writing and submitting mid-term and final reports
  • Some travel outside of Milwaukee or occasionally outside Wisconsin may be required;
  • Other duties as assigned.


The ideal candidate will be a person with a demonstrated passion for civil liberties with experience supporting a non-profit advocacy organization and desire to build a career in fund development. Other qualifications include:

  • Familiarity with and deep commitment to a broad range of civil liberties issues; 

  • Excellent interpersonal and communication skills, both written and verbal, for a variety of audiences;

  • Demonstrated proficiency in Microsoft Office software programs including MS Word and Excel;

  • Experience with Salesforce is preferred, but not required;

  • Willingness and availability to work full-time (40 hours a week); evenings and weekends may be required in special circumstances;

  • Ability to be accurate, organized, and detail-oriented; work well under pressure; operate in a fast-paced environment; manage multiple, simultaneous tasks; and shift priorities in response to changing needs;

  • Judgment to exercise discretion when handling potentially confidential or sensitive matters;

  • A valid Wisconsin driver’s license and access to a car is preferred, but not required; 

  • Enthusiasm, optimism and a sense of humor! 


Benefits include paid vacation and sick leave, medical and dental coverage for staff members, life insurance, short and long term disability insurance; and an optional 401(K).

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Please submit a resume and cover letter describing your interest in the Development Coordinator position to using ‘Development Coordinator’ as the Subject Line.