Program Assistant

Job Type

Part Time




United States


Part-Time Program Assistant (20 hours/week)

Border Crossers

Dallas, TX

About Us

Border Crossers trains and empowers educators to dismantle patterns of racism and injustice in schools and communities. At Border Crossers, we envision a world where all young people learn and thrive in racially equitable, liberating, and empowering educational spaces. Our trainings support educators in building learning environments where ALL children are treated with dignity, free from racial bias, discrimination, and invisibility.

Position Description

The Program Assistant is a new, part-time position designed to work closely with and under the direction of the Dallas-Fort Worth Director to manage all administrative responsibilities in support of the growth of our programming, relationships, and training implementation in Dallas-Fort Worth.

The Program Assistant will manage responsibilities in the areas of: operations and logistics; executive support; outreach and event support. We are seeking an adaptive, driven, and exceptionally organized person who will bring both a deep passion for and a strong analysis of racial justice issues. Our ideal candidate excels at both detail-oriented administrative work and the big-picture thinking it takes to develop creative systems for managing and tracking information for a small and growing team. This is a great learning experience for those interested in nonprofit management, racial justice leadership development, and organizational expansion.


Reporting to the Dallas-Fort Worth Director, the Program Assistant is a part-time (20 hours/week) hourly position based in Dallas. Responsibilities include but are not limited to:

Operations and Logistics   

  • Coordinate all logistical preparations for Dallas-Fort Worth trainings, including:
  • Responding to all Dallas-Fort Worth program inquiries
  • Managing communication with trainers, program partners, and participants
  • Managing distribution and reproduction of all training materials
  • Managing deadlines to ensure timely and smooth program preparation 
  • Other administrative duties, as needed
  • Manage the ongoing maintenance of operational systems for the Dallas-Fort Worth office, including DropBox, Salesforce, Google Drive and shared calendars
  • Manage data entry for all trainings and programmatic events
  • Create and manage internal tracking systems to monitor progress on projects in support of trainer professional development, community outreach, and other projects, as needed
  • Arrange travel and lodging for Dallas-Fort Worth staff and trainers, as needed

Executive Support

  • Responsible for a wide variety of administrative tasks to support the Dallas-Fort Worth Director, including:
  • Manage the schedule of the Dallas-Fort Worth Director, including but not limited to: scheduling inquiry calls, trainer preparation calls, community outreach events, staff calls, school-based meetings and site visits
  • Track and manage ongoing outreach to existing and potential Dallas-Fort Worth program partners, including by managing deadlines and communication processes
  • As needed, communicate directly, and on behalf of the Director, with staff, potential partners, donors, trainers, and others
  • Act as a liaison between Director and New York City based staff to coordinate scheduling needs and to communicate program priorities and updates
  • Participate in strategy meetings and sessions about the direction and goals of the growing Dallas-Fort Worth site
  • Anticipate and prioritize conflicting needs to ensure that the Director’s daily activities align with long term goals for the Dallas-Fort Worth site
  • As needed, support the preparation of materials for the Director’s internal and external meetings, reports, and events

Outreach and Event Support

  • Support local community outreach and publicity for Dallas-Fort Worth training opportunities, including by developing, recommending and implementing new outreach strategies and priorities
  • Manage event coordination and logistics for Dallas-Fort Worth trainer gatherings, book clubs, and other local community events in support of ongoing networking, outreach and community-building

Required Qualifications

  • Ability to demonstrate and apply a systemic racial justice analysis
  • Minimum 1-2 years experience managing logistics or administrative responsibilities, preferably in an office setting
  • Demonstrated success in a position or project requiring exacting attention to detail, organization and follow through
  • Extensive experience using Microsoft Excel and Word, and Google Drive
  • Experience using electronic database systems 
  • Ability to manage multiple simultaneous projects, create and meet deadlines 
  • Exceptional written and verbal communication skills
  • Ability to see the big picture while tracking many minute details
  • Ability to anticipate administrative needs for a variety of ongoing projects 
  • Ability to work independently, take initiative and offer new ideas, and work collaboratively in accountability to Border Crossers’ mission

Preferred Qualifications

  • Experience managing administrative tasks for a CEO, Director or Program Director
  • Experience using Salesforce or other similar Client Relations Management (CRM) systems
  • Experience with racial justice organizing of any kind
  • Experience participating in anti-racism or racial justice trainings
  • Familiarity with the Dallas-Fort Worth region a plus
  • Familiarity with the K-12 education system in Dallas-Fort Worth


The Program Assistant position is 20 hours per week and will be compensated at the rate of $15/hour. While the position includes paid time off, including wellness days and vacation time, it does not include health benefits.

To Apply

Applications will be accepted on a rolling basis, and the position will be open until filled, with an

ideal start date of May 2018, or as soon as possible. Please submit the following to, with the subject line “Program Assistant.”

  • Resume/ CV
  • Cover letter describing your related administrative experience, and your specific interest in the position and in Border Crossers
  • Brief writing sample (No longer than 2 pages)

Border Crossers is an equal opportunity employer, and welcomes applicants from all identities inclusive of race, gender expression, gender identity, sexual identity, ability, religion, age, education, national origin, citizenship, and ethnicity as well as applicants from historically marginalized communities.


Professional Level


Minimum Education Required

No requirement

How To Apply