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EXECUTIVE ASSISTANT

Posted by
PROVAIL | Seattle, WA
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PROVAIL


New
|
Published 21 days ago

February 26, 2020
$45,760 - $52,000DOE

The Executive Assistant reports to the CEO and provides support to the agency Executive Team and Board of Directors.   The Executive Assistant is a strategic process coordinator who keeps us well-informed of upcoming commitments, timelines and responsibilities related to strategic plan implementation.

The Executive Assistant also is responsible for the agency performance dashboard which gathers strategic and operational data from every department and compiles into a monthly report for the Executive Team and Board of Directors.

We also look to the Executive Assistant for logistic support of Board and Executive Team meetings. This can include securing meeting locations, preparing materials, distributing information packets and arranging complex and detailed travel plans, itineraries, and agendas.

This person will work independently and within teams on special projects in support of the CEO and Executive Team. This may require planning and coordinating presentations, disseminating information internally and organizing agency wide events.

As someone who may at times communicate on behalf of the CEO, the Executive Assistant will interact with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. They will screen inquiries and respond independently when possible.


Position Qualifications

This is a great position for someone who likes to work in a fast-paced environment where there are a wide variety of projects happening at the same time. It’s an ideal career development role for someone who has some organizational administrative experience and wants to continue building their project management and communication competencies. Individuals who enjoy splitting their time between independent work and collaborative teamwork would enjoy this role. We are looking for candidates with these specific qualifications:

§ Excellent oral and written communication skills.

§ Prior job experience preferred; however, energy, enthusiasm and an ability to keep up in our fast-paced environment are the key considerations.

§ Excellent organization and time-management skills as well as the ability to work well under pressure. Must be detail-oriented and exercise sound independent judgment and discretion.

§ Must be skilled in use of computers and other information technology tools used in office settings; requires proficiency with Windows, MS Word and MS Excel; prefer familiarity with Google, Gmail and Google Drive/Docs.

§ Ability to take sufficient notes in a meeting to prepare an accurate record of events.

The Executive Assistant reports to the CEO and provides support to the agency Executive Team and Board of Directors.   The Executive Assistant is a strategic process coordinator who keeps us well-informed of upcoming commitments…

Details at a glance

  • On-site Location
  • Full Time Schedule

Benefits

PROVAIL offers an excellent benefits package including health care, 403(b) retirement plan and generous paid time off allowances. 

PROVAIL offers an excellent benefits package including health care, 403(b) retirement plan and generous paid time off allowances. 

How to Apply

Applicants are requested to e-mail cover letter and resume to: jobs@provail.org and include “Executive Assistant” in the subject line.

PROVAIL is committed to increasing diversity & inclusion and continually working to build an organizational culture and climate in which every voice is valued staff have a sense of belonging and connection with one another and to the organization, and staff feel empowered to do their best work. We encourage people of color, LGBTQ people and individuals with disabilities to apply for this position.

PROVAIL is an Equal Opportunity/Affirmative Action Employer.

Applicants are requested to e-mail cover letter and resume to: jobs@provail.org and include “Executive Assistant” in the subject line.

PROVAIL is committed to increasing diversity…

Location

12550 Aurora Avenue North, Seattle, WA 98133

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