Assistant Program Director

Job Type

Part Time


Details: Commensurate with experience



Start Date



333 East 151st Street
New York
United States


Vision Ed Inc is looking for an Assistant Program Director to provide ongoing coordination, oversight, and support to the Program Director as well as serve as an on-site coordinator at one of three sites. The essential function of the Assistant Program Director will be to help provide ongoing coordination, support, documentation, and logistics management for programs and events under The Pathways Project in support of and collaboration with the Program Director. 

This position is afforded to VEI as part of the NYSED-funded federal grant, 21st Century Community Learning Centers. As a community-based organization grantee, VEI provides and supports programs to three schools in the South Bronx and Brownsville under our proposal titled, The Pathways Project.

This position includes both program oversight/ support and site-specific coordination components. Responsibilities may include but are not limited to the following:

Program Oversight/Support

  • Assist with creation and distribution of grant-related information to parents, partners, and students.
  • Assist with program and curriculum support and development.
  • Ensure program compliance with all applicable District policies and procedures, state and federal laws and regulations, and standards of quality and safety; interprets policies, procedures, laws and regulations for staff and parents as necessary.
  • Monitor program effectiveness and efficiency, and makes recommendations for improvements as necessary to enhance services, achieve goals and ensure compliance.
  • Serve as a resource to and provides technical assistance to the Principal or Designee, staff and teachers.
  • Read, interpret, and apply complex policies and laws governing the 21st CCLC program at the sites.
  • Attend periodic meetings and workshops within the school and within the city-wide 21st CCLC grantee community as needed

Site-Specific Coordination

  • Assist with preparation for the start and continued support of all programs on-site, including:
  • Logistics: Securing space (including submitting requests for use to the DOE), materials, and supplies for each program and coordinating times and materials with school and program staff.
  • Recruitment and intake: Promotion of programs to students and parents, distribution and collection of 21st CCLC enrollment forms, input of required student and program data into state-mandated database (
  • Generate sign-in sheets for each program session, and collect them regularly.
  • Enter all student attendance into the NYSED-mandated and monitored online database.
  • Help to coordinate throughout the school year with school administration and staff, vendor staff, and Pathways Project Program Director for special events.
  • Help maintain state-required binders of logistical, scheduling, safety, program, and site information.
  • Maintain and submit meal attendance forms to the school cafeteria per DOE requirements for snack and meal requests
  • Attend quarterly meetings whenever possible to maintain communication regarding the Pathways Project.
  • Provide ongoing support for programs, staff, and vendors under the Pathways Project at Alfred E Smith CTE High School and ongoing communication with Program Director.


  • 1-3 years experience in an educational organization or an organization serving the NYC’s Department of Education.
  • 1-3 years experience in a teaching or mentoring position with children, preferably high school-aged.
  • Passion for teaching and learning.
  • Excellent in influencing diverse stakeholders, with tact and tenacity.
  • Outstanding track record in quality and stakeholder satisfaction.
  • Outstanding written and oral communications skills, highly responsive, timely and accurate in providing internal and external partners pertinent information.
  • Focused on pragmatic solutions within the context of a school environment.
  • Outstanding project, planning and time management skills, including prioritization and multi-tasking in a fast-paced environment and a complex stakeholder organization.
  • Excellent influencing, cooperation and negotiation skills and the ability to use those capabilities appropriately.
  • Outstanding track record of success in balancing competing priorities.
  • Technology savvy and proficient in Microsoft Office.
  • Experience in program management preferred.
  • Experience in or understanding of state and federal grants preferred.
  • Highly professional with a positive attitude and a good sense of humor.

This will be a part-time position, requiring between 16-20 hours per week, which may Saturdays when weekend programs are in session.

This position works independently, in regular communication with the Pathways Project Program Director/Vision Ed Inc Executive Director and relates events, updates, and major activities via regular communications and periodic meetings.


Option for health, dental, and vision.

Level of Language Proficiency

English proficiency required, Spanish helpful.

Professional Level


Minimum Education Required

No requirement

How To Apply

To apply, please send resume and cover letter as attachments via email to Please enter "Assistant Program Manager" in the subject line.