Senior Accountant

National Association of College and University Business Officers (NACUBO)

Published 14 days ago


NACUBO is committed to diversity because it enriches and strengthens how we advance our mission, just as it does for institutions of higher education. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different. Our goal is to be the place where a diverse mix of talented people want to come, to stay and do their best work.

Creativity and cross-team collaboration drive NACUBO’s achievements and contribute to individual success. All staff members are encouraged to think creatively about how they and NACUBO can address mission, member needs, and challenges that will inevitably arise from time to time. They are also encouraged to develop and nurture strong partnerships throughout the association. These partnerships help individuals, teams, and the association accomplish the activities, goals and strategies of the organization and of individual positions. 

Imagination, innovation, and curiosity are welcome, and all require some risk taking. NACUBO encourages staff to engage in bold thinking, to put forward new ideas and proposals, and to openly debate the risks – upside and downside – associated with new ideas. 

Each member of the NACUBO staff is responsible for creating and sustaining esprit de corps across the organization.

To accomplish all of this, staff will need strong communication and strategic thinking skills. NACUBO is committed to nurturing these skills in all staff members. 

Position Summary

Performs advance level professional accounting work including the maintenance, analysis, and review of complex accounting records. The Senior Accountant is responsible for the creation of monthly financial statements, reconciliation of the general ledger and other key accounts, preparation of various accounting/audit schedules and tax returns, and improvement of various processes. The Senior Accountant classifies, summarizes and reports on the Association’s financial activities and serves as backup to various positions within Financial Services. The Senior Accountant also assists the Director with design and implementation of Financial Services procedures and directives.

Essential Functions 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Plays a lead role in the monthly and year-end closing of accounting records and coordinates deadlines for the closing of the accounting cycle required for NACUBO’s financial statements. Participates in the preparation of various schedules. Participates in crafting a written comparative financial statement analysis and narrative.

• Ensuring accuracy and adherence to GAAP prepares monthly and year-end fixed assets schedules and computation of depreciation and amortization. Reviews fixed assets transactions for proper accounts code classification and recording. Records capitalization and depreciation expenses related to fixed assets. Reconciles balance sheet accounts and investigates discrepancies and recommends corrective and preventative measures noted in general ledger activities.

• Prepares cost allocation schedules on a monthly basis. This includes allocation benefits, overhead, etc. Compiles the monthly updates of inventory schedules and ascertains unit costs of products to facilitate the recognition of product expenses and related assets.

• Reconciles all financial activities associated with the outside service bureau, which handles the organization’s annual meeting and publications. Also, answers non-routine inquiries regarding account balance, codes and accounting procedures and policies and serves as a resource for all NACUBO staff with requests related to the accounting system by establishing a pattern of reliability, consistency, and accuracy.

• Acts as a backup for various accounting functions such as accounts payable, cash receipts and (with HR) payroll and creates various financial reports on Excel and Management Reporter when needed. Serves as the backup to the Director of Financial Services when needed.

• Prepares adjusting, payroll, weekly, month-end and year-end journal entries ensuring ledger activity is processed in accordance with GAAP.

• Post batches to Solomon from netFORUM for NACUBO and all its regional associations. Analyzing and correcting batches in error.

• Research and process all chargebacks for NACUBO and its regional associations. Also, process refunds for Omnipress publications.

• Assist with compliance functions to include annual audit and 990 preparation.

• Reconciles credit card processing through several NACUBO systems to include, but not limited to, NetForum, E-show, and Showcare. 

• Participate in the monthly and year-end closing of accounting records. Assist in the preparation of various schedules on Excel when needed.

• Serves as the staff representative to outside service companies for problems with the Solomon accounting software when needed.

• Contacts individual states ascertaining their current sales tax policy and adjusting NACUBO’s action plan accordingly. Manage and comply with state and federal government requirements as needed.

• Maintains and updates the Chart of Accounts in NACUBO’s automated financial management system.

• Liaise with Director of Financial Services (DFS) to improve financial and budgeting procedures. Also, works with the DFS to train employees on financial and budgeting matters.

• Train and mentor junior staff.

• Periodically review payroll information to ensure adherence to IRS guidelines and assist on payroll related issues when necessary.

• Compile information for President’s expenses for board review and taxable benefit calendar year calculations.

• Serves as a power user for netFORUM, assisting with troubleshooting accounting issues and testing for software upgrades.

• Performs other duties as assigned.


1. Superb attention to detail and the ability to multi-task.

2. Ability to work independently and as a part of a team to foster collaborative environment in finance department and the company as a whole.

3. Timeliness.

4. Verbal and Written Communication.

5. Analytical/Problem Solving.

6. Leadership.

7. Customer/Member Focus.

Work Environment

This position works in a professional office environment. This position routinely uses standard office equipment such as computers, phones, and copiers. This position works in a climate-controlled environment but internal office temperatures may fluctuate. 

Physical Demands

• Sedentary work: exerting up to 10 lbs. occasionally.  

• To perform the duties of this position, the employee is regularly required to talk and hear. The employee may frequently be required to stand, walk, use hands and fingers to type, handle or feel, and reach with arms and hands. Vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

• Able to communicate with individuals by telephone, e-mail and face-to-face.

• Working on the computer for prolonged periods.


• Must possess a Bachelor’s degree in accounting plus 5-7 years experience in the accounting field. CPA or CPA candidate preferred.

• Must possess work experience, preferably in association accounting, with computerized accounting systems and electronic spreadsheets. Working knowledge of Microsoft Excel and Solomon accounting system is highly desirable.

• Must possess excellent organizational and communication skills, both written and oral.

• Must be motivated, able to meet deadlines, and possess the capacity to handle many tasks simultaneously, with speed and accuracy.

• Highest level of integrity and ability to preserve sensitive and confidential information.

Position Type/Expected Hours of Work

This is a full-time regular position. Typical days and hours of work are Monday through Friday 8:45 a.m. to 4:45 p.m. This position may be eligible for an alternate work arrangement (i.e., flextime). There may be occasional evening and weekend work as job duties or projects require it.


Travel is primarily local during the business day, however, some out of the area travel and overnight may be expected. 

EEO Statement 

NACUBO is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Other Duties

Please note this position description does not cover, contain or list a full comprehensive listing of duties or responsibilities that are required of the employee in this role. Duties, responsibilities, and activities may change at any time with or without notice.


NACUBO is committed to diversity because it enriches and strengthens how we advance our mission, just as it does for institutions of higher education. We are fully focused on equality and believe deeply in diversity of race…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional


1110 Vermont Avenue Northwest, Suite 800, Washington, DC 20005

How to Apply

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