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Programs and Council Administration Coordinator

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Published 7 days ago

Our Organization

The Navy League of the United States was founded in 1902 with the encouragement of President Theodore Roosevelt. The New York Council was the organization’s original council and is a founder of Fleet Week New York. We are a nonprofit 501(c)(3) military support organization that advocates for and supports the sea services — the U.S. Navy, U.S. Marine Corps, U.S. Coast Guard and U.S.-flag Merchant Marine. We also believe in developing the next generation of our country’s leaders through youth programs that teach duty, honor and respect, and develop informed and responsible citizens.

The New York Council Navy League currently seeks a full-time programs and Council administration coordinator to help us meet our mission-driven and internal goals. This new position is a great introduction to the small-sized non-profit world.

Position Goals

  • Bring events and programs to our constituents that further our mission while enhancing the Council’s reputation
  • Ensure the Council is equipped to operate professionally, efficiently and in accordance with regulatory guidelines

Responsibilities include, but are not limited to:

  • Program coordination
  • Event planning, promotion and onsite coordination of mission-driven events
  • Serving as point of contact for Council’s adopted and supported units
  • Updating web, social media and print content for mission-driven programs
  • Office Management
  • Managing office supplies and equipment
  • Keeping Council records
  • Working with Council’s bookkeeper, insurance broker and auditor
  • Information technology maintenance
  • Administering CRM database and other internet-based systems and platforms, as well as other IT administration
  • Ensuring Council compliance with cyber security and data privacy regulations
  • Other tasks as needed to support Council success
  • Although specific responsibilities are outlined above, this role requires collaboration and teamwork to support the mission and operations of the Council as a whole, even when outside of the role’s primary responsibilities 

Qualifications

  • College degree or current degree candidacy required
  • Must be efficient, accurate and detail-oriented
  • Demonstrated ability to embrace new challenges
  • Excellent written and verbal communication skills as well as outstanding organizational skills
  • High level of proficiency with Microsoft Office 
  • Must be web and social media savvy, with experience making website updates and using email marketing platforms; proficiency in InDesign and Photoshop is a plus
  • Familiarity with database management

Key Relationships

The Programs and Council Administration Coordinator reports to the Executive Director, and will serve as a staff liaison to the Council’s Youth Programs, Fleet Support and Education & Advocacy committees. The position also requires interaction with members of the Council, sea service personnel at all levels and our vendors.

Hours and location

Our staff is currently working a hybrid schedule of remote and in-office days, but expects to return to in-office work in the next few months. This full-time weekday position requires occasional virtual and in-person attendance at evening and weekend events. 

Our Organization

The Navy League of the United States was founded in 1902 with the encouragement of President Theodore Roosevelt. The New York Council was the organization’s original council and is a founder of Fleet Week New York. We are a…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    June 14, 2021
  • Application Deadline
    May 21, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Entry level

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
New York, USA

Apply to This Job

Instructions:

Please submit a resume and cover letter by May 21, 2021; PDFs or Word documents are preferred.

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