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Accounts Payable & Receivable Specialist

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Published 15 days ago

Position offers partial remote work

Schedule: Monday - Friday (8:30am-5:00pm)

Benefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan

SUMMARY

We are seeking an Accounts Payable/ Receivable Specialist with an outgoing and positive attitude. This is an opportunity to bring your organizational skills to one of the largest social services agencies in L.A. This position will report directly to the AP/AR Manager.

The Accounts Payable/ Receivable Specialist will be part of the Finance Department and is responsible for supporting the operational needs of The People’s Concern. This position will fully support the department by processing daily activities such as, accounts payable, accounts receivable, and other transactional accounting functions.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Review all invoices, petty cash, credit card expense forms, check requests, and cash receipt documents for appropriate documentation and approval
  • Correctly enter all invoices and payments against accounts receivable in the accounting system
  • Learn the organization’s program coding and provide assistance and reference to other departments
  • Contact employees and departmental supervisors for clarity on missing data
  • Collect W-9 Forms and other applicable contracts related to new vendors for entry into the accounting system
  • Allocate costs using the approved cost allocation plan schedules
  • Assist with check reconciliations and monthly journal entries
  • Make any coding revisions and obtain approvals as needed
  • Act as liaison between vendors and the agency; answer all vendor inquiries
  • Maintain all electronic and paper AP and AR reports, spreadsheets, and files
  • Assist in month end closing by ensuring all ordinary accounts payable, credit card payables, and cash receipts are entered in the accounting system
  • Prepare analysis of accounts as requested; perform filing and copying as required
  • Process check requests outside the normal accounting cycle as requested
  • Assist with the yearly audits and various random billing audits throughout the year
  • Other finance duties as requested by management which can include but not be limited to assisting with annual independent audit, grant billing, and ad hoc reporting on organizational functions.

QUALIFICATIONS

  • BA in relevant field preferred; education requirements may be substituted with comparable work experience
  • Experience working in a Finance department and understanding Accounts Payable/ Receivable systems
  • Experience with QuickBooks Non-Profit Enterprise preferred
  • Experience working with Non-Profit Agencies
  • Ability to understand and apply funder and contractual compliance requirements
  • Ability to perform mathematical and data processing tasks rapidly and accurately
  • Strong administrative skills with significant attention to detail
  • Understanding of financial systems and processes
  • Computer skills with proficiency in Microsoft Office software (Outlook, Word, and Excel)
  • A highly motivated self-starter, with the ability to coordinate multiple projects
  • Possess excellent verbal and written communication skills, and the ability to work both individually and as part of a team
  • Ability to exercise professional judgment and problem solving skills
  • Flexible, adaptable, and capable of working in a fast paced professional environment.
  • Maintain and execute confidential information using HIPAA standards

Other Required Qualifications

  • Employment Eligibility Verification
  • Reliable transportation
  • Updated tuberculosis test
  • Successful completion of background screening
  • Ability to work flexible hours
  • Must sign confidentiality agreements

Work Environment

  • Mainly office environment
  • Regularly required to sit, stand, bend; occasionally lift or carry up to 35 lbs.
  • On occasion walk or drive to different local sites
  • Will necessitate working in busy and loud environments
  • Will be exposed to elements like cold, heat, dust, noise and odor
  • May need to bend, stoop, twist and sit throughout the day

Responsibilities Common To All Agency Employees

  • Maintain a safe work environment and confidentiality at all times
  • Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues
  • Organize and prioritize multiple activities to meet all external and internal deadlines
  • Maintain professional demeanor that reflects positively on the agency
  • Demonstrate respect and courtesy toward others
  • Able to thrive in a work environment emphasizing teamwork and collaboration
  • Respond promptly in all aspects of communication
  • Work with minimum supervision
  • Perform other duties as assigned

The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.

Position offers partial remote work

Schedule: Monday - Friday (8:30am-5:00pm)

Benefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan

SUMMARY

We are seeking an Accounts Payable/ Receivable Specialist with an outgoing and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    October 4, 2021
  • Application Deadline
    October 3, 2021
  • Professional Level
    Professional

Benefits

Benefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan, Eligibility for Student Loan Forgiveness, Partial Remote Work, Access to Employee Resource Groups

Benefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan, Eligibility for Student Loan Forgiveness, Partial Remote Work, Access to Employee Resource Groups

Level of Language Proficiency

English required. Bilingual in Spanish is a plus!

English required. Bilingual in Spanish is a plus!

Location

Temporarily Remote
Work must be performed in or near Los Angeles, CA
Associated Location
Los Angeles, CA, USA

Apply to This Job

Instructions:

If interested, please apply for the position on our website https://thepeopleconcern.org

For any questions or inquiries, please email hireme@thepeopleconcern.org

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