Accounts payable Specialist

The Accounts Payable Specialist performs an internal audit on payment requests to ensure accuracy and completeness following generally accepted accounting principles (GAAP). Prepares check run and wire transfer documents for vendors and grant recipients.  Prepares documents for distribution maintains check register and accounts payable files. Prepares analysis on vendors to help Management make decisions on contract negotiations for pricing discounts. 

                                         MAJOR DUTIES AND RESPONSIBILITIES

 Prepare daily AP batches by reviewing and processing requests for payment to ensure correct vendor ids, the correct amount paid, the effective date of activity, account codes, and appropriate supporting documents necessary approvals are present.       

Prepare weekly AP credit card batches by reviewing and processing credit card statements from staff to ensure the correct amount paid, the effective date of activity, account codes, as well as

appropriate supporting documentation and necessary approvals are present.      

Prepare daily AP batches by reviewing and processing expense reimbursements and travel advance requests to ensure compliance with the USCCB travel and expense policy. ·        

Produce weekly checks and EFT runs, ensuring transactions are timely and accurate.       

Produce grant checks or wires (e.g., National Collection grants) as requested. Process all manual checks (APCs) for wires, grants, and credit card statements weekly. ·            

Assist with month-end close, including identifying prepaid invoices for the accounting manager and ensuring that all invoices for that month are processed by the AP month-end deadline.        

Handle all vendor and staff inquiries regarding payments and reconcile vendor statements. ·        

Assign a new vendor. Maintain vendor files to eliminate duplicate vendors and maintain appropriate information for 1099 tax reporting.

 Other duties as assigned.

Bachelor’s Degree in accounting preferred (significant related work experience may substitute for education requirements) Number of Years Required: 3 to 5 years

For further details, click on the link:

https://www.usccb.org/careers