Special Projects Coordinator

Job Type

Full Time




101 East 56th Street
New York
New York
United States


The Special Projects Coordinator is responsible for managing relationships between the Child Mind Institute’s Executive Director and a range of internal and external constituents and stakeholders, including Child Mind Institute staff colleagues, Child Mind Institute scientific and clinical advisory councils, and the Child Mind Institute Board of Directors. The Special Projects Coordinator plays an important role in introducing potential partners, funders, and clients to the institution. The ideal candidate is articulate and knowledgeable about the field, and has a passion for the mission. 

Reporting to the Executive Director, this is an exempt, full-time position located in our NYC headquarters. We offer competitive salary and benefits. 


  • Work closely with the Executive Director on new business development, including researching, analyzing and facilitating collaboration and partnership opportunities for the Child Mind Institute. 
  • Work closely with the Executive Director on the development and implementation of institutional goals and strategic planning. 
  • Help ensure the smooth implementation of projects that require inter-departmental collaboration. 
  • Manage logistics with the Board of Directors and Scientific Research Council (SRC), including meeting dates and agendas, reports and other meeting preparation, board minutes and corporate records, regular communications, and ensuring that staff colleagues are actively managing Board committee and SRC activities. 
  • Represent the Child Mind Institute with funders, Board members, public officials, and other partners in person and in writing. 
  • Coordinate internal staff communications and external communications on behalf of the President and Executive Director. 
  • Ensure that the President and Executive Director are prepared for meetings and events. 
  • Prepare agendas, presentation materials, and logistics for staff meetings. 
  • Assist with annual reports, filings, and registrations.
  • Maintain and update agreement templates and organizational policies. 
  • Other duties as assigned. 


  • Bachelor's degree. 
  • Minimum of 3 years experience in the field of child mental health or in related fields, including education, health, children’s issues. 
  • Strong interest in, knowledge about, and passion for the Child Mind Institute mission. 
  • Excellent writing skills and strong interpersonal, communication, and presentation skills. 
  • Proactive; detail-oriented; conscientious; organized. 
  • Adept at thinking critically and analytically. 
  • Enjoy a fast-paced, exciting, high-impact environment. 
  • Creative and resourceful; entrepreneurial spirit and ability to work in a collaborative, productive manner with diverse constituencies. 
  • Proficient in Microsoft Word, Excel & PowerPoint. 
  • Computer and Internet savvy. 
  • Able to work independently and with a team. 
  • Personable; able to work comfortably with individuals at all levels of the organization. 
  • Able to maintain discretion and confidentiality.

Professional Level

None specified

Minimum Education Required

4-year degree