The Hetrick-Martin Institute (HMI) believes all young people, regardless of sexual orientation or identity, deserve a safe and supportive environment in which to achieve their full potential. HMI creates this environment for
lesbian, gay, bisexual, transgender, and questioning youth between the ages of 13 and 24 and their families.
Through a comprehensive package of direct services and referrals, HMI seeks to foster healthy youth development. HMI’s staff promotes excellence in the delivery of youth services and uses its expertise to create innovative programs that other organizations may use as models.
HMI is seeking an Executive Director for our NJ Site.
In an effort to extend our presence in areas across the country in need of LGBTQ positive youth development programs, HMI founded a program in the city of Newark, NJ in 2011. Since that time, HMI: NJ has expanded to become an independently-governed franchise of HMI covering the state of New Jersey. We now operate a total of six program sites serving more than 500 youth annually and our HMI: NJ Training Institute provides cultural relevancy training for more than 500 administrators at youth-serving public and private agencies.
In accordance with the best practices and elements of competence developed and implemented at Hetrick-Martin Institute’s main campus, the Executive Director (ED) of HMI: NJ is responsible for managing the strategic planning, capacity enhancement, and operation of HMI: NJ, in support of organizational mission and goals. The Executive Director of HMI: NJ reports to HMI: NJ Board of Directors. The ED collaborates with the HMI-NYC-CEO in developing organizational goals, attaining/ allocating resources and establishing policies. The ED will also work with the agency’s Executive Staff and Program Committee of the HMI Board of Directors, as well as provide on-site direction to HMI: NJ staff in carrying out the key roles assigned to them.
Responsibilities and Duties:
- Participate with the Board of Directors in developing a vision and strategic plan to guide the organization
- Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization
- Act as a professional advisor to the Board of Director on all aspects of the organization's activities
- Provide support to the Board by preparing meeting agenda and supporting materials
- Assist in the identification, recruitment and orientation of new Board members
- Foster effective team work between the Board and the Executive Director and between the Executive Director and staff
- In addition to the Chair of the Board, act as a spokesperson for the organization
- Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate
- Represent the organization at community activities to enhance the organization's community profile
- Maintain an environment that facilitates the achievement of positive youth development (PYD) outcomes
- Create replicable models based upon the HMI model of service delivery and operations
- Establish and monitor adherences to HMI policies and procedures
- Management of satellite locations in NJ
Operational planning and management
- Oversee the planning, implementation and evaluation of the organization's programs and services
- Ensure that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the Board while meeting the expectations of its clients and funders
- Oversee the efficient and effective day-to-day operation of the organization
- Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate
- Ensure that personnel, client, donor and volunteer files are securely stored and privacy/confidentiality is maintained
- Working closely with the Coordinator, Community Outreach & Engagement to increase the visibility of HMI: NJ programs, services and activities and maintain good public relations
Human resources planning and management
- Determine staffing requirements for organizational management and program delivery
- Oversee the implementation of the human resources policies, procedures and practices including the development of job descriptions for all staff
- Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
- Recruit, interview and select staff that have the right technical and personal abilities to help further the organization's mission
- Ensure that all staff receives an orientation to the organization and that appropriate training is provided
- Implement a performance management process for all staff, which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review
- Coach and mentor staff as appropriate to improve performance
- Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures
- Ensure productive and effective staff performance, providing guidance, feedback and opportunities for professional growth
Financial planning and management
- Work with staff and the Board (Finance Committee) to prepare, implement and monitor a comprehensive annual budget
- Work with the Board to secure adequate funding for the operation of the organization
- Approve expenditures within the authority delegated by the Board
- Ensure that sound bookkeeping and accounting procedures are followed
- Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
- Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization
- Ensure that the organization complies with all legislation covering taxation and withholding payments
- Safeguard and manage agency assets by establishing internal controls and oversight to financial record keeping as directed by Board of Directors and independent auditor; provide requested documentation needed for the annual audit and 990
· Create and oversee the development of fund raising plans to sustain and grow HMI: NJ
- Research funding sources and write funding proposals to increase the funds of the organization
- Report to funders, and manage grants and contracts for HMI: NJ
· Identify, cultivate, and solicit donors. Oversee planning and implementation of special events
· Provide guidance to staff and volunteers performing resource development functions
· Provide or coordinate the provision of program design, monitoring, and evaluation description for applicable new or renewal grant applications
· Work with HMI-NYC Development staff to create events and fundraising campaigns specific to the NJ community
· Serve as a chief liaison to high-level individual, corporate, foundation and public funding sources in Newark and New Jersey
· Working closely with the Coordinator, Community Outreach & Engagement, develop strategic alliances with community leaders and local officials
· Working closely with the Coordinator, Community Outreach & Engagement, to develop collaborative partnerships with other youth serving organizations, members, parents, families, funders and community organizations
· Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization
· Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization
· Participate in Development functions as directed
Program Design and Monitoring
· In coordination and compliance with direction from the Director of Youth Services, create replicable models based upon the HMI model of service delivery and operations
· Working closely with the Director of Youth Services, implement program designs, services and activities that are replicable, in keeping with HMI’s identified best practices, and support PYD outcomes
· In coordination with the Director of Clinical and Counseling Services, assure adherence with HMI’s clinical protocols including but not limited to appropriate clinical recordkeeping; staff participation in clinical consultation and supervision with the Director of Clinical and Counseling Services; and in an annual professional development training plan
· Ensure a continuous quality improvement program for HMI: NJ in concert with the HMI Advocacy and Capacity Department
· Ensure the timely submission of programmatic data to appropriate departments at HMI as requested
· Oversee the utilization of effective and targeted evaluation tools to evaluate success of program design in achieving NJ program outcomes
· Assess evaluation tools and resulting data to inform program creation, re-design, replicability and ongoing oversight
- Identify and evaluate the risks to the organization's people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks
- Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage
- Ensure that the Board and staff understand the terms, conditions and limitations of the insurance coverage
· Work with HMI IT Director to develop and implement plans for updating existing technology and resources
· Ensure the maintenance of HMI: NJ technology and information management systems
· Ensure the acquisition and allocation of funds for implementing and updating existing technology and resources
Others duties as assigned
Knowledge, Skills and Abilities Required:
· Master’s degree in LCSW, LMFT, LPC, or equivalent.
· Minimum of five years’ experience in senior management of programs or operations in a non-profit agency or youth services organization.
· Demonstrated ability to plan and implement effective operations.
· Leadership skills, including negotiation, problem solving, decision- making.
· Strong communication skills, both oral and written.
· Ability to establish and maintain effective working relationships with the Board of Directors, staff, community groups and other related agencies.
· Strong marketing, public relations and fundraising experience with the ability to engage a wide range of stakeholders and cultures.
· Basic knowledge of asset management including financial resources and property.
· Passionate: idealism, integrity, positive attitude, mission-driven and self-directed
· Ability to manage an annual budget
· Experience working in or with communities in Newark and NJ.
The Hetrick Martin Institute is an Equal Opportunity Employer
Minimum Education Required
How To Apply
Please apply directly on our website. The Hetrick Martin Institute is an Equal Opportunity Employer