Finance and Human Resources Assistant

Job Type

Full Time

Salary

Details: Salary is commensurate with experience.

Published

09/13/2018

Start Date

10/15/2018

Application Deadline

10/05/2018

Address

45 West 36th Street
6th Floor
New York
NY
10018
United States

Description

Overview

Launched in 1983 as Public Interest Projects, a 501(c)(3) public charity, NEO Philanthropy is a New York based national leader in innovative philanthropic solutions. We lead large-scale collaborative grantmaking funds on a range of social justice issues, provide fiscal sponsorship and management to projects and campaigns, manage donor advised funds and develop organization and field-focused capacity building initiatives.


Position:

This is a full time position. The Finance & HR Assistant will support two separate departments within NEO (50% each): the NEO Finance team and the NEO Human Resources team. In both departments, the position will focus on supporting the overall administrative needs of the Department to provide exceptional support to our projects and staff. This position will be co-supervised by the Assistant Controller and Financial Analyst for the Finance function and the Human Resources Manager for the HR-related portion of the position.


Responsibilities: 


Finance (50%):

·        Daily cash receipt process

o  Assist with maintaining the cash receipt log

o  Assist with distributing cash receipt information to other departments

o  Assist with keeping related information for finance department

·        Monthly financial reporting process

o  Assist with generating monthly financial reports for various projects and funds

o  Assist with checking the accuracy of financial information on reports

·        Weekly payment process

o  Assist with preparing entries for the finance system

o  Assist with mailing out & distributing checks

o  Assist with organizing financial records

·        Semimonthly payroll administration

o  Assist with collecting timesheets and organizing payroll changes for the semi-monthly payroll processing


Human Resources (50%):


·        Human Resources Administration

o  Support Human Resources Manager with HR Admin responsibilities, including bulk mailings, I-9 admin, tracking professional development spending, employment verifications, and helpful reminder emails to staff about office closures, upcoming deadlines, and action items.

o  Answer basic employee questions about HR policies and benefits, escalating higher level issues as appropriate. 

o  Work on special projects as they come up.

·        Onboarding & Offboarding

o  Coordinate with new hires and hiring managers to ensure completion of all onboarding paperwork and create an efficient, engaging, and welcoming process.

o  Schedule monthly Human Resources and Benefits orientation.

o  Support NEO’s New York office onboarding and orientation process.

o  Coordinate with exiting employees and their managers to ensure NEO’s data is accurate and complete, and the employee has all the information they need for a successful transition out of the organization.

·        Benefits

o  Support Open Enrollment and benefits projects.

o  Coordinate employee education program, including brainstorming, scheduling, and organizing materials.

o  Create and update resources around policies and benefits, so employees can increase their understanding and usage of NEO’s robust benefits offerings.

·        HR Information System (HRIS)

o  Manage the Paid Time Off system and process, adding, updating, and removing employees and supervisors.

o  Calculate and add sick time for hourly employees.

o  Troubleshoot HRIS technical issues for employees.

o  Support implementation of new HRIS.


Qualifications:

·        1-2 years of professional working experience in Human Resources, Finance/ Accounting, administration or other area of nonprofit operations

·        Comfortable with numbers, technology and workflow systems

·        Strong data-entry and data auditing skills, with exceptional attention to detail

·        Self-starter attitude with the ability to work independently and as part of a team

·        Excellent interpersonal, communication, and organizational skills

·        Ability to manage multiple, competing priorities

·        Willingness to jump in and be a team player

·        Mission-driven and passionate about social justice

Benefits

NEO offers a competitive package of benefits.

Professional Level

Entry level

Minimum Education Required

No requirement

How To Apply

eballard@neophilanthropy.org
https://neophilanthropy.org/

No calls, please. Interested applicants should send a resume and cover letter with salary requirements.


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