Details: commensurate with experience, with competitive benefits package
The National Network of Abortion Funds (NNAF) builds power with members to remove financial and logistical barriers to abortion access by centering people who have abortions and organizing at the intersections of racial, economic and reproductive justice. Together with our members, we advocate for cultural and political change to ensure access for people who face the greatest obstacles to abortion access: women with lower income, women of color, young women, and transgender and gender nonconforming people. This is an exciting time for NNAF as we grow, nurture new funds emerging in underserved areas, deepen our support for funds working within the reproductive justice framework, and co-lead a bold national coalition campaign to increase abortion access by restoring Medicaid coverage for abortion. We are working to make access to abortion a reality for everyone, no matter their resources. We are building a movement, mentoring young leaders, and working toward a world in which everyone can shape their own futures and families. We invite you to join us as the newest member of our dedicated and growing team.
NNAF is comprised of a multi-racial, multi-religious, gender expansive staff of 31, located across the United States. We know how important it is to support our remote staff to maintain connection and cohesiveness as a team. To this end, we ensure weekly one-on-one supervision, face-to-face virtual staff meetings, quarterly in-person meetings, and more.
As NNAF’s Organizing Associate you are responsible for providing logistical and administrative support of the Organizing Department's programming. Your work makes network gatherings and meetings possible with excellent logistical leadership, as well as tending to the administration of the department’s programs and back end systems. You support, assist, and offer input on the full range of organizing programs and strategies.
Supervised by: Organizing Manager
Status: The position is full-time, non-exempt, salaried.
Essential Job Functions
Logistics Coordination for convenings & meetings (approximately 55% of the position)
- Coordinate and collaborate on logistics for all Organizing Department convenings and in-person team meetings. This includes location searches, relationship building with venues, contract negotiations, coordination with participants, vendor searching and booking, transportation coordination, and planning as needed to meet a wide range of accessibility needs for staff and participants. At times, this would mean coordinating with travel agents, consultants, and/or outside event coordinators, as well as internally with staff.
- Support the Organizing Department with maintenance and development of logistics policies, procedures and work plans.
- Produce logistics memos, instructions, updates, schedules, and itineraries for meetings and convenings. This includes collaborating with coordinators and managers.
- Maintain timely communication with staff and program participants.
Organizing Program Administration (approximately 30% of the position)
- Coordinate virtual activities for the Network Movement Building Lab (NMBL), a capacity-building cohort, including scheduling coaching calls, cohort calls, staff calls, taking notes, disseminating notes, and overseeing funds’ profile tracking.
- Coordinate virtual activities for Individual Membership, including scheduling webinars, taking notes, and maintaining high standard of communication with the Organizing Coordinator and Organizing Manager in tracking the program work plan.
- Contribute to implementing the back-end administration of Individual Membership
- Provide occasional coordination and scheduling support to other organizing and leadership development programs.
- Provide light facilitation in programming to our membership through NNAF’s organizing convenings, meetings, and trainings.
- Support strategy development for Organizing Department programs, processes, and campaigns in collaboration with the rest of the Organizing team.
- Participate in recurring staff, Organizing Team, and Membership and Organizing team meetings, and complete the necessary prep work.
Other (approximately 15% of the position)
- Actively participate in required convenings, summits, retreats, and staff meetings, and participate in required virtual staff communications.
- Protect the organization by keeping information confidential.
- Update professional knowledge by participating in educational opportunities approved by NNAF, maintaining networks, and participating in professional organizations as relevant to your role.
- Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports and reimbursement requests, and timesheets.
- Perform other duties as assigned by supervisor.
Ability to travel as job requires, approximately seven times minimum per year. Travel will primarily be overnight, for 3-5 days, and national. Occasional international travel may be required. Regardless of where employee lives, and barring travel delays outside of an individual’s control, employee must be able to arrive at destination on-time.
- Previous event planning experience (including event logistics) for 40+ people (1-2 years experience preferred)
- Experience with vendor contract negotiation (1-2 years experience preferred)
- Previous experience scheduling and producing itineraries
Specific skill sets
- Highly organized and detail oriented
- Google Drive applications (Docs, Sheets, Slides, and Surveys), social networking sites, internet savvy; comfortable with basic troubleshooting. Familiarity with constituent relationship management systems (CRMs) preferred.
- Comfortable in a nimble, dynamic work environment.
- Strong verbal, written, and interpersonal skills.
- Ability to work with diverse staff, board, and member funds with sense of humor and flexibility.
- Self-motivated, resourceful, and creative.
- Language skills other than English are a plus (Spanish highly preferred).
- Understanding of the value of logistics and administration to movement work and demonstrated passion for it.
- Interest in working with small, low-infrastructure organizations and volunteers. Affinity and appreciation for grassroots organizations.
- Commitment to abortion access and full reproductive health care for all.
- Commitment to gender, economic, and racial justice for all.
- Ability to collaborate and be a part of a dynamic, highly productive and integrated team; maintain flexibility and effectively manage ambiguity in a responsive work environment.
- Self-motivated, resourceful, creative, and able to work without significant day-to-day supervision.
- Open to giving and receiving critical, constructive feedback.
- Belief in bucking the trend through progressive policies to create a new vision for our future.
- Appreciation of working with diverse staff and board in an organization committed to racial justice.
The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions.
- Depending on location, a combination of in-office and virtual office at this time. Must be able to participate in on-line virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing.
- This position is full time, with employee’s regular full time schedule to be approved by supervisor. Regular hours must include attendance during core business hours from 12:00pm – 5:00pm Eastern Time, Monday through Friday. Occasional work on evenings and weekends as needed.
- Must be able to conduct business in English; however, fluency in languages other than English is a plus.
- Smoke and drug (illegal or recreational)-free environment.
- Some work at off-site locations may be required; NNAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
- This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to talk, hear, see, and communicate effectively via computer.
Minimum Education Required
How To Apply
Send your cover letter and resume with the subject line “[First and last name]: Application for Organizing Associate” to email@example.com.
NNAF is an equal opportunity employer and does not discriminate against any individual based on any non-merit factor, and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. NNAF actively seeks to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As an organization working in solidarity with the reproductive justice movement, NNAF is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrant and refugees, low-income people, LGBQ+ people, transgender, gender non-conforming, and non-binary people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who have received funding for abortions, and people living in the many intersections of these experiences. We strongly encourage people from these communities to apply